Coordinator, Major Events

1 week ago

South West London, United Kingdom International Tennis Federation Full time

**_From Playground to Podium: _**_As an organisation the ITF has a significant influence in tennis. We _
- are involved in everything from inspiring grassroots initiatives to elite international competitions _
- and all that falls in between. We have a touchpoint at every stage of a player’s career across all _
- levels and formats of tennis. From grassroots campaigns to the Davis and Billie Jean King Cup _
- podium, the ITF is engaged and committed to delivering tennis for future generations._

**ITF ROLE OVERVIEW
**JOB TITLE**:Coordinator, Major Events (Fixed term contract ending 31st August

2024)
**DEPARTMENT**:Major Events
**REPORTING TO**:Manager, Multi-Sports Games & Team Lead, Major Events
**LOCATION**:Roehampton, South West London (There is no travel with this role)

We are currently working to a hybrid model requiring a mandatory minimum of 3 days working
in our office based in Roehampton, London and as part of this, Monday and Tuesdays are ‘anchor
days’ where all staff work from the office.

The ITF is responsible for the worldwide development of tennis through its highly regarded
Global Development Programme, its Science and Technical department which monitors
equipment and technology, and its Officiating department which oversees the education,
certification and advancement of officials.

The ITF oversees the professional pathway and organises over 1,500 weeks of men’s, women’s,
and junior tournaments on the ITF World Tennis Tour, the main artery for talent to rise to elite
levels of the sport and manages the ITF junior competitions. The ITF operates the ITF Beach
Tennis Tour, UNIQLO Wheelchair Tennis Tour and the ITF Masters Tour. The ITF is the owner and
rightsholder of the women’s and men’s World Cup of Tennis, Billie Jean King Cup and Davis Cup,
the two largest annual international team competitions in tennis, and manages the Olympic
Tennis Event at the Olympic and Paralympic Games on behalf of the IOC and IPC. The ITF upholds
the highest standards of integrity and is a partner in the International Tennis Integrity Agency.

**Overview of Department**:
Davis Cup and Billie Jean King Cup are the two main properties of the ITF. These two competitions
are the largest annual national team events in sport. The department also incorporates and is
responsible for the Olympic and Paralympic Tennis events. It is the role of the Major Events
department to work closely with National Associations (NAs) to ensure that we deliver world-class
events that are seen as essential to players, nations and media. The Major Events team ensure
that these events are organised to the same high sporting and competition standards everywhere
in the world and that the contractual rights of the international sponsors are efficiently delivered.

**The Role**:
We are looking for an experienced individual to assist the events team with administrative support
for the Davis Cup, Billie Jean King Cup, and the 2024 Paris Olympics. You will have strong
administration skills and the ability to work under pressure and to strict guidelines.

**Responsibilities**:
**Davis Cup and Billie Jean King Cup Competitions**
- Manage the process of player nominations for all Competitions, including verifying

participation eligibility
- Manage annual entries of the National Associations for each Competition
- Liaise with Finance to process payments from National Associations
- Create fact sheets for the events
- Coordinate overseas site visits and team attendance at events including booking

international travel
- Working strictly within the allocated department budget
- Support the team on correspondence with all stakeholders for events
- Arrange production and distribution of plaques and medals for National Associations and

players competing in the regional group events and Finals.
**Paris Olympics 2024**
- Manage accommodation and ticketing for National Associations including the allocation

and distribution of tickets, payments etc
- Point of contact for the Technical Officials (arranging travel, ordering uniform, and dealing

with general queries
- Manage the Paris 2024 accreditation process for all ITF stakeholders attending the Games,

collecting individual details, record keeping, and database management
- As the needs of the business can evolve rapidly this role may change accordingly, therefore this _

**You will have **
- Experience of providing first class administration
- Excellent Microsoft skills, particularly Excel and PowerPoint
- Strong attention to detail
- Previous experience booking and arranging international travel for large numbers and

complex itineraries
- Languages, particularly Spanish and / or French would be beneficial
- Ability to prioritise and work on own initiative
- Excellent time management, skilled in delivery of multiple projects and delivering to hard

deadlines
- Strong communication skills
- Integrity and accountability
- Resilience and flexibility

**What we offer.**
- Competitive salary

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