Plant and Vehicle Controller

6 months ago

Wickford, United Kingdom Plantexpand Limited Full time

**Job Title**:
**Plant & Vehicle Co-ordinator**

**Department**:
**Plant**

**Reporting To**:
**Service Director**

**Introduction**

Plantexpand are an established, rapidly growing vehicle and plant maintenance company, serving national companies to efficiently maintain their asset fleets through a network of mobile plant engineers.

**Managing a select team mobile technicians**:
**Responsibilities will include**:

- Organisation and control of engineer workloads.
- This will include general service works as well as area specific breakdowns.
- Organising workload schedule and diarising to include organising site access & arrangement of work permits.
- Managing technician holiday cover by authorising each of your teams holiday days via our HR system.
- Processing of completed job sheets, identifying and procurement of parts, creating accurate supplier purchase orders, managing order deliveries/returns.
- Generating work authority requests, quotes and invoice preparation documents.
- Updating & maintaining accuracy of Thames Water work permit TWOSA system.
- Managing any IT/ Communications device requirements via the admin team.
- Daily communication with mobile technician team and driving down all relevant KPI’s as detailed below.
- _________________________________________

**Managing the company asset management system**:
**Responsibility will include**:

- Asset details are regularly checked & updated in regards to asset detail, record history, bookings and works in progress, service configuration and aligning service sites/dates.
- Ensuring work reports are processed efficiently.
- Ensuring any updates or amendments to service lists is communicated to the relevant technicians.
- Ensuring all technicians hours and purchases are recorded and up to date on the relevant jobs.

**Managing subcontractors for work outside of company scope**:
**Responsibilities will include**:

- Arranging the appropriate subcontractor to attend the job.
- Organising any site access for the subcontractors.
- Supplying all information such as contact numbers, equipment detail & site addresses.
- Arranging swift cost processing and obtaining quotes for repairs where required.

**______________________________________**

**Responsibilities will include**:

- Obtaining all relevant customer information to process new work enquiries from new and existing customers.
- Managing the enquiry and scheduling into existing workload.
- Communication back to the customer with information regarding visits where required.

**Job sheet specific processes**:
**Responsibility will include**:

- Ensuring all technicians hours and purchases are recorded and up to date on the relevant jobs.
- Checking all job sheets submitted by engineers are correct in respect of asset worked on, location, hours worked, tasks completed, parts used and parts required.
- Ensuring all data is transferred onto the asset management system, all costs associated with labour and parts are submitted onto the summary report.
- Completing purchase order process including the correct marking of the purchase orders after the repairs, managing incorrect/faulty/not required parts for return and credit.
- Receiving deliveries and updating all systems to reflect.
- Upon invoicing, passing through purchase order paperwork to the accounts department.
- Keeping all work in progress records together and filed into technician work folders.

**Health & Safety (H&S) and Wellbeing**

**Responsibilities will include**:

- Obey company H&S processes as per your employee handbook.
- Complete all required training courses relevant to your position.
- Manage training applicable to mobile technician team and ensuring that training expiry dates do not lapse.
- Manage technician team to ensure all PPE requirements are met, maintained and issued correctly through the admin team.
- Where possible, keep tabs on technician H&S whilst out on site.

**Appearance and Attitude**

**Responsibilities will include**:

- During business hours, the company expects you to act and behave in the appropriate manner with all company policies to be adhered to.
- The company also expects you to dress smartly in the provided uniform (if applicable).

**Driving at work**:
**Responsibility will include**:

- Occasionally you will be required to drive in company vehicles.
- All company vehicles must be treated with respect and any defects being immediately reports to your line manager.
- All relevant road laws are to be obeyed and adopted when driving.
- Occasionally, it may be requested that you assist with customer collection and deliveries.

**Job Types**: Full-time, Fixed term contract

**Salary**: £28,000.00-£32,000.00 per year

**Benefits**:

- Company events
- Free parking

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Quarterly bonus

Ability to commute/relocate:

- Wickford: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you comfor

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