Pa/team Assistant to Participation Director

2 days ago

Wandsworth, United Kingdom Fill My Vacancy Full time

Responsible to : Participation Director

Location : National Tennis Centre, 100 Priory Lane, Roehampton, London SW15 5JQ (with the requirement to work from the NTC at least 4 days each week)

Salary : Competitive dependant on experience - plus excellent benefits

**About the role** Our clients vision is "Tennis Opened Up" and its mission is to make tennis Relevant, Accessible, Welcoming and Enjoyable. The Participation Directorate is responsible for delivering strategies and initiatives to the grass roots of the game across the countryto enable participation growth for juniors and adults.

This role will act as both the PA to the Participation Director as well as providing support to the Participation Senior Management Team (SMT) - ensuring excellent day-to-day support, as well as customer service to a wide range of internal and external stakeholdersand acting as a conduit for effective communication to the Participation Directorate (central and regionally based colleagues) and across them as required. The role, which will be lined managed by the Participation Director, will also provide some PA supportto the Regional Delivery Director (a direct report of the Participation Director) and support with work and projects across the Participation Senior Management Team.

**Key Accountabilities Specialist**:

- Provide excellent PA support to the Participation Director and admin support to the Participation SMT, including assisting on key work programmes and projects.
- To provide secretariat support to Development Tennis Advisory Group (DTAG) Chairperson and their Company Representative (Participation Director) in order to help coordinate the effective operations of the DTAG including the annual schedule of meetings,the DTAG is a subcommittee of their Board.

**- Provide an exceptional standard of customer service both internally and with external partners.**:

- Work proactively across their Directorates and teams to ensure effective collaboration.
- Provide professional and efficient support to contribute to the effective running of the Participation Directorate, including coordinating Directorate, SMT and team meetings, processing team leave and absence requests and expenses and approving invoices,in an accurate and timely fashion.
- To help manage the Participation Directorate’s processes for tracking and monitoring the implementation of strategy. This will include collating and aggregating information about progress toward objectives, priority activities and dashboard metrics at aBusiness, Directorate, Regional and team level monthly.
- Provide efficient administration support to the Safeguarding Team with regards to setting up Safeguarding & Protection Committee (SPC) and Licence & Registration Committee (LRC) Panels, working with the Head of Safeguarding and Head of Legal.
- Liaise with PAs from across the business and provide cover where needed, including at Council meetings.
- Provide administration support to key projects, including but not limited to the Performance Competition Calendar (PCC) Steering Group.

**Diary Management**:

- Assess the importance, impact and urgency of requests for time with the Participation Director.
- Arrange meetings and manage diary coordination to ensure necessary attendees are available.
- Organise meeting logistics as required and ensure meeting venue presents a professional image of them.
- Maintain an awareness of the wider plans and key business meetings and impact on diaries.
- Proactively identify and arrange attendance at relevant events, conferences and seminars as agreed.
- To consider the impact of meetings on other elements of the Director’s work and plan accordingly to ensure the smooth-running of the office.
- Provide diary support to the Regional Delivery Director, particularly in relation to the management of the regional participation teams.

**Communication and Correspondence**:

- Compile communications and presentations and ensure they are distributed in the correct format, with a professional look and feel.
- To provide administrative support including preparation of reports, presentations and agendas, taking minutes and noting actions and the distribution of papers.
- Maintain electronic and paper-based filing systems in line with GDPR and other legal requirements to facilitate effective information and data management.

Meeting and Event Management
- To arrange meetings, send out dates and manage co-ordination of diaries to ensure all necessary attendees are available and the Director’s commitments are fully communicated.
- To organise the agenda for the meeting, co-ordinating and prioritising all proposed activities and to ensure all relevant issues are addressed.
- To co-ordinate necessary papers, including organising accommodation where necessary, facilities and food/refreshments in a cost effective and timely manner.
- To attend meetings and take accurate minutes when requested by the Director. Circulate minutes to all attendees in a timely manner.
- To undertake planning and preparation work on all colleague events on behalf of the Director

Finance and Travel Management
- Manage expense claims for the Director, submitting them on time with all required documentation.
- Arrange all travel and hotels in a timely, cost effective and appropriate manner, in line with their expenses and travel policies.
- Raise requisitions, process purchase orders and invoices as appropriate to ensure a consistent and accurate approach within financial policies and budgetary guidelines.

Participation Senior Management Team
- To support with projects and team initiatives as and when needed

  • Pa / Office Manager

    6 days ago

    Wandsworth, United Kingdom Cobalt Recruitment Full time

    **PA /Office manager** **London** **£60,000** Cobalt is working with one of the leading property and business investors to find a PA/Office manager. This crucial role will be working closely with the director and the team. **Key Responsibilities** - Assist with searches for the CEO - Diary management for the Director and wider team - General management...

  • Junior Pa

    3 days ago

    Wandsworth, United Kingdom Upgrade Recruitment Ltd Full time

    A rapidly growing International Business Services company is now looking for a **Junior PA** to join their friendly team at their headquarters in South West London. This immediate start position is offering a great salary of **up to £25,000 per year.** Based in beautiful offices in South West London, this is a great opportunity to join a fast-growing...

  • Executive Assistant

    3 hours ago

    Wandsworth, United Kingdom Upgrade Recruitment Ltd Full time

    An exciting buzzy international company is looking for an experienced Executive Assistant to join their team at their headquarters in Southwest London This immediate start **hybrid role is offering a competitive salary of up to £45,000 (DOE)** plus benefits. Based in lovely offices, near public transport, this pivotal **Executive Assistant** will be...

  • Technical Project Coordinator

    3 days ago

    Wandsworth, United Kingdom Candidate Source - TEAM Full time

    A well established and very successful SME is looking for a Technical Project Coordinator (CAD), to join its team. There are all the perks and benefits you would hope for, including bonus opportunity, hybrid working, pension and healthcare. This brand new Coordinator position will be centred on providing our partners and our customers across the EMEA region...

  • Assistant Service Charge Accountant

    4 hours ago

    Wandsworth, United Kingdom People 4 Property Full time

    **Assistant Service Charge Accountant up to £35,000 pa Wandsworth, South West London - Great career opportunity with this professional block management company...** - As Assistant Service Charge Accountant you will be working in a team to provide service charge management to clients - Salary up to £35,000 pa dependent upon experience - Monday to Friday...

  • Client Services Assistant

    3 days ago

    Wandsworth, United Kingdom People 4 Property Full time

    **Client Services Assistant up to £35,000 pa, Wandsworth, South West London - First point of contact role for a property management team managing high quality properties...** Our client manages high quality residential apartment blocks and is an active member of ARMA (Association of Residential Managing Agents). They are looking for a Client Services...

  • Independent Living Advisor

    7 months ago

    Wandsworth, United Kingdom RUILS Full time

    **A charity job 100% focussed on helping people get what they need** This is a full-time role in a well-established charity that would really suit someone who wants to make a difference to disabled and elderly people. Ruils is a user-led charity based in the Richmond and Wandsworth boroughs that supports disabled children and adults and the elderly to live...

  • Assistant Principal: Director of Sixth Form

    7 days ago

    Wandsworth, United Kingdom Ark Bolingbroke Academy Full time

    **Assistant Principal - Director of Sixth Form** **Maternity Cover** **Reporting to: Principal** **Location: Wandsworth** **Contract: 1 year maternity leave** **Working Pattern: Full time** **Salary: Leadership Scale 7-11 - £57,886.00 - £62,983.00** **Closing date: Friday 7** **th** **October at 12pm** **The Role**: As the Director of Sixth Form,...

  • Site Secretary

    4 weeks ago

    Wandsworth, United Kingdom CV-Library Full time

    Company: They are holistic placemakers, focussing on large-scale brownfield regeneration projects which are beyond the scope of conventional homebuilders. They stitch these vast and isolated spaces back into the local fabric, bringing them to life with the right mix of homes, amenities, natural landscapes and open spaces. Duties: RECRUITMENT *...

  • Independent Living Advisor

    6 months ago

    Wandsworth, United Kingdom Ruils Full time

    **Start your Charity Career with this person-centred charity** This is a full-time role in a well-established charity that would really suit someone who wants to start or build their career in the Charity sector. Ruils is a user-led charity based in the Richmond and Wandsworth boroughs that supports disabled children and adults and the elderly to live...

  • International Sales Executive

    3 days ago

    Wandsworth, United Kingdom Candidate Source - TEAM Full time

    This is a rare opportunity for a credible International Sales Executive to join a well-established and thriving SME, which is a subsidiary of a global market leader. There are all the perks and benefits you would expect to find - generous bonus scheme,car allowance, pension and healthcare, plus great support from a customer service team and training from the...

  • Accounts Assistant

    6 days ago

    Wandsworth, United Kingdom Reed Accountancy Full time

    **Accounts Assistant** **Permanent role / 9:30 - 5:30 Flexibility and Hybrid Working** **£30,000 - £35,000 plus benefits** **Wandsworth** **ACCOUNTS ASSISTANT** Would you like to work for an incredibly talented, creative and progressive business within the hospitality sector? This fantastic opportunity allows you to join this great company in its...

  • Mental Health Care Advisor

    6 days ago

    Wandsworth, Greater London, United Kingdom Sanctuary Personnel Ltd Full time

    Sanctuary Personnel, an innovative and committed recruitment agency, has a new permanent position available for a Specialist Mental Health Personal Advisor (Social Worker) based in Richmond & Wandsworth.The salary for this permanent role is up to £49,503 per annum. As a Social Work Qualified Personal Advisor, you will provide appropriate reports as...

  • Legal Assistant

    7 months ago

    Wandsworth, United Kingdom Z group Full time

    **JOB SUMMARY** You will solely support our Director and Solicitor of Wills & Probate providing personal administration assistance on a day to day basis. You will have strong communication, attention to detail and organisational skills. **YOUR RESPONSIBILITIES** - Answering phone calls and taking messages, ensuring all calls and messages are...

  • Executive Culinary Director

    2 weeks ago

    Wandsworth, United Kingdom Rhubarb Hospitality Collection Full time

    Job SummaryWe are seeking an exceptional Executive Culinary Director to join our team at Rhubarb Hospitality Collection. This is a fantastic opportunity to lead our kitchen operations and drive culinary excellence across our UK locations.The successful candidate will have a proven track record of delivering high-quality dishes and driving business growth....

  • Personal Assistant and Team Administrator

    6 days ago

    Wandsworth, United Kingdom Wandsworth Care Alliance Full time

    **APPLICATIONS WITHOUT A COVER LETTER SPECIFIC TO THE ROLE CRITERIA AND THOSE THAT FAIL TO COMPLETE THE REQUIRED ONLINE ASSESSMENTS WILL NOT BE CONSIDERED FOR THE POSITION** Personal Assistant and Team Administrator A dynamic and motivated organisational superhero is now needed for a small and ambitious charity near Tooting Broadway in Wandsworth. This...

  • Laundry Assistant

    7 months ago

    Wandsworth, United Kingdom Avery Healthcare Full time

    Join the team at Wandsworth Common Care Home in Wandsworth as a Laundry Assistant and help the Head Housekeeper to provide a laundering service of the highest standards. The home is looking for a team member like you who understands how important fresh clothes are to the well-being of our residents and how, for many, their clothing is an important part of...

  • Team Assistant

    20 hours ago

    Wandsworth, United Kingdom Resource Solutions Full time

    A leading FS company are looking for a Team Assistant for 3 days a week as part of a job share. Responsibilities include: - Coordinating complex calendars and schedules for Leveraged Finance MDs and Ds, to ensure effective time management and prioritisation of engagements where necessary - Facilitating the travel plans of all team members with mínimal...

  • Care Assistant

    7 months ago

    Wandsworth, United Kingdom Avery Healthcare Full time

    Your new role as a Care Assistant could be right around the corner at **Wandsworth Common Care Home** in **Wandsworth**. The home is looking for a team member like you to deliver high quality care to our residents and bring a smile to their faces every day.** **This is your opportunity to shine and really make a difference to the lives of others You’ll...

  • Kitchen Assistant

    7 months ago

    Wandsworth, United Kingdom Avery Healthcare Full time

    Your new role as a Kitchen Assistant in our happy kitchen could be right around the corner at Wandsworth Common Care Home in Wandsworth, London. The home is looking for a culinary team member like you to support the Head Chef in daily tasks such as preparing vegetables and keeping the kitchen clean and tidy. You will love seeing the smile on the faces of...