Executive Assistant

3 weeks ago


London, United Kingdom Gray & Associates Recruitment Services Full time

**Executive Assistant x2 - £21.29ph plus hol pay - Central London / Hybrid**

**Start ASAP to the end of October 2023 initially**

Join our temp team as an Executive Assistant at a Leading UK University

Are you ready to step into a dynamic role that combines administrative expertise with impactful support? We're thrilled to announce an opportunity for two Executive Assistants to excel in high-profile positions at a prestigious UK university. As an integral part of the team, you'll play a crucial role in ensuring the smooth operations of the departments and contributing to the university's success.

**Responsibilities**:

- Event and Meeting Coordination: Organize high-level events and meetings, ensuring smooth logistics and documentation.
- Documentation and Reporting: Prepare presentations, reports, and documents for review, maintaining accurate records.
- Budget and Expenditure Monitoring: Support budget preparation, forecasting, and management.
- Travel and Facilities Management: Make travel arrangements and handle facilities-related issues for the supported department(s).
- Meeting Organization: Schedule and facilitate meetings, providing secretariat support and recording decisions and actions.
- Team Collaboration: Work collaboratively as part of a small team of specialist Executive Assistants, contributing to continuous service improvement.

**Person specification**:

- Previous experience in a similar administrative role.
- Strong organizational skills with attention to detail.
- Excellent communication skills and a professional demeanor.
- Ability to manage complex calendars and priorities.
- Knowledge of event coordination and facilities management.
- Familiarity with budget tracking and reporting.
- Capacity to work collaboratively and independently as needed.

If you're a proactive, organized, and adaptable professional with a passion for supporting executive operations and driving efficiency, this role offers a unique opportunity to make a meaningful impact within a renowned academic institution.

**Job Types**: Full-time, Temporary contract
Contract length: 7 weeks

**Salary**: £21.29 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

Expected start date: 08/09/2023



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