Administrative Assistant

3 weeks ago


Carlisle, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

Administrative Assistant (DST) Permanent 37.5 hours

The primary focus of this role is to support in the preparation of performance reports which are then considered by Trust executives and senior managers.

The post holder will also provide secretarial and administration support to the Programme Management Office and Service Improvement. This includes organising meetings, diary management, typing letters and reports, filing, general office duties and reacting to the needs of the department administratively as they occur. This can include provide administrative support to a range of projects.

This role may involve some cross site working and attendance at meetings at both Carlisle Infirmary and West Cumberland Hospital.

The PMO is a tightly-nit team of project management and service improvement professionals. The team works across a broad range of projects, often with tight timescales for delivery. This gives the opportunity to learn and develop with the support of the team. The team is structured to provide opportunities for growth and progression and will support those that want this for their careers.
- To support the PMO Project Managers and PMO Lead in the planning, management and coordination of all aspects of administrative and secretarial functions of the PMO and Service Improvement including project management documentation.
- To undertake the typing of letters, presentations and reports as instructed and circulate as required in a timely fashion.
- To manage / organise diaries and arrange meetings or events, liaising with all levels of attendees throughout the Trust and externally with Suppliers, other NHS Organisations as required.
- To assist by attending meetings and take Minutes / Notes. To produce the Minutes / Notes and circulate to the necessary parties as required in a timely fashion.
- To be responsible for general filing and the maintenance of filing systems both paper and software package based within the PMO
- To undertake any work related tasks as agreed with the management team.
- To assist in the provision of regular reports using recognised Lean tools and techniques and to provide clear and regular feedback to the Head of PMO
- To support the measurement and improvement progress within the PMO and Service Improvement and report progress against identified measures
- The post holder may be required to provide ad hoc secretarial support.
- To identify and work with processes in line with the governance structures of the PMO.
- To provide the above support and services utilising IT software packages

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We’re responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust’s sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.

We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.

Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see ourPolicyfor eligible vacancies
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

Important Information
- Junk Mail is checked regularly

**Disclosure and Barring Service**:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

**The changes mean that**:

- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to discl



  • Carlisle, United Kingdom BSW Group Full time

    As the largest integrated forestry business in the UK, and a member of Binderholz - Europe’s leading timber processing operation - BSW Group is a rapidly developing multi-site business, with a turnover in excess of £650m and operations spanning forestry, sawmilling, timber manufacturing and energy. **Temporary Administrative Assistant**: - **Based BSW...


  • Carlisle, United Kingdom CNTW NHS Foundation Trust Full time

    The post-holder will be expected to provide a full range of secretarial assistance and administrative support to the NHS North Cumbria Talking Therapies service, including; Arranging appointments, maintaining diaries, liaison with clients and arranging meetings and agendas as required. Adding referrals to our information system File documents and reports as...


  • Carlisle, United Kingdom Perfect Career Full time

    **Job Title: Property Administrator** **Location: Carlisle, CA3 8SY** **Hours: 39 hours a week - Monday - Friday** **Salary: Competitive Salary** **On Call Requirement: 1 weekend in every 3** Our client ‘The Edinburgh Woollen Mill’ have a fantastic opportunity for a Buyers Assistant to join the Buyers team based at the Head Office in Carlisle. As...


  • Carlisle, United Kingdom Pertemps Network Group Full time

    **Logistics Administrator**: - 112128733**£24,150 Per Annum** - Full Time**Temporary** **Carlisle, Cumbria** **Administration** **Job Description**: - Job Title: Logistics Administrator - Location: Carlisle, UK**Salary**: £24,150 per annum - **Please note: This is a temp to perm position and will become a permanent role with the client after a...


  • Carlisle, United Kingdom The Edinburgh Woollen Mill Ltd. Full time

    Here at The Edinburgh Woollen Mill we have a fantastic opportunity for a Property Administrator to join our Property team based at Kingmoor. If you would like to be part of a forward-thinking business and have a job with excellent career prospects, we would love to hear from you. As well as being part of an exciting and dynamic team you will also have the...


  • Carlisle, Cumbria, United Kingdom Brethren in Christ U.S. Full time

    The Meeting House – Carlisle is looking for a part-time administrative assistant to ensure the effective administrative operations of the Carlisle campus office. This person will also balance the constant ebb and flow of routine tasks, special projects, and the spontaneous needs of staff and congregants with grace and a sense of humor. Key...


  • Carlisle, United Kingdom C.A.E.S Ltd Full time

    AAT Qualified preferred Weekly timesheets and payroll Processing supplier invoices and payment run Producing customer invoices from worksheets Completing monthly statements Filing and archiving Other administrative duties **Job Type**: Part-time Part-time hours: 10 per week **Salary**: From £13.00 per hour **Benefits**: - Flexitime Schedule: -...

  • Sales Administrator

    1 month ago


    Carlisle, United Kingdom Adecco Full time

    **Maintenance Administrator - circa £25k plus benefits - Carlisle** Our client, a fast growing and innovative business based in Carlisle, is looking for a Maintenance Administrator to join their team. They're looking for someone who has good attention to detail and a positive outlook, and who can work closely with their operations team in effectively...


  • Carlisle, United Kingdom Cumberland Building Society Full time

    Borderway Finance Limited have an exciting opportunity for a Sales Support Administrator to join their team. **About the role** Assist the team in: - Maintaining relationships with the existing Borderway Finance Limited client and introducer base by providing assistance and support. - Administer transactions on behalf of Borderway Finance Limited including...


  • Carlisle, United Kingdom Your Move Full time

    Responsibilities: - Provide administrative support to the sales team - Maintain accurate and up-to-date sales records and customer databases - Coordinate and schedule sales meetings, appointments, and travel arrangements - Assist in the development of sales strategies and marketing campaigns - Collaborate with other departments to ensure smooth sales...


  • Carlisle, United Kingdom Cumberland Building Society Full time

    An exciting opportunity has arisen to join The Cumberland as a Commercial Administration Associate, supporting our business customers in Commercial and working within the Commercial Team at an exciting time for The Society. **The Role** In this role you will: - Deal with the on-boarding of new to Society Commercial customers, support existing Commercial...

  • Accounts Assistant

    3 days ago


    Carlisle, United Kingdom Park's Motor Group Full time

    We are looking for an Accounts Assistant to join our team. The main purpose of the role is to assist the dealership accountant with the preparation and analysis of key financial information for a number of motor dealerships in our group. **Key Responsibilities include**: ✔ Complete the cashing up and banking on a daily basis and communicate any issues to...


  • Carlisle, United Kingdom NCG Full time

    The Vacancy We have an opportunity to join the Admissions and Marketing Team at Carlisle College, working on all aspects of administration related to new student recruitment, from managing online applications, to pro-active IAG support, and supporting Open Events, College Showcase activity. This is a 12 month fixed term appointment to cover...


  • Carlisle, United Kingdom NCG Full time

    We have an opportunity to join the Admissions and Marketing Team at Carlisle College, working on all aspects of administration related to new student recruitment, from managing online applications, to pro-active IAG support, and supporting Open Events, College Showcase activity.This is a 12 month fixed term appointment to cover maternity, in a 3 day week...

  • HR Administrator

    1 month ago


    Carlisle, United Kingdom Cubby Construction Limited Full time

    **Job Purpose**: To act as first point of contact for HR related from employees and external partners. To ensure that the people records for Cubby Construction are compliantly maintained and staff starting and leaving are correctly processed. **Key Tasks**: **Employee Development** - Manage the apprentice process in conjunction with the Leadership team,...


  • Carlisle, United Kingdom Nuclear Transport Solutions Full time

    Salary**£22,000 - £25,000** - Location**Carlisle - Regents Court** - This is a _ - temporary_ - , _ - full time_ - vacancy_ - that will close _ - in a month_ - at 23:59 GMT_ - . _ **The vacancy** **Management System Administrator** **Job Purpose** A Management System Administrator will support the NTS quality team in moving and rebranding all...

  • Healthcare Assistant

    4 weeks ago


    Carlisle, United Kingdom Dewcare Recruitment UK LTD Full time

    **Minimum of 6months experience** Dewcare Recruitment UK LTD is looking for a compassionate Healthcare Assistant to join our team in **Carlisle**, **United Kingdom.** This position is responsible for providing direct patient care and support services to patients in their homes or care homes. This position will work in conjunction with the Nurse Manager to...


  • Carlisle, United Kingdom Go Low Carbon Full time

    Accounts Administrative Assistant Are you an aspiring accounts admin assistant looking to enhance your experience, education, and career prospects? Are you interested in joining a proactive, growing business where you'll have a voice and the opportunity to progress? If so, we have just the role for you.. We’re looking to add a motivated accounts admin...

  • Fashion Assistant

    3 weeks ago


    Carlisle, United Kingdom PDA Search & Selection Full time

    Job Title: Fashion Assistant Location: Carlisle, CA3 8SY Hours: 37.5 hours a week- Monday- Friday Salary: Competitive Salary DOE Our client, a national leader in the fashion retail sector are looking for a Fashion Assistant to join their team based at the Carlisle Office Reporting to the design team, the role will assist the design team in producing and...

  • Fashion Assistant

    3 weeks ago


    Carlisle, United Kingdom PDA Search & Selection Full time

    Job Title: Fashion AssistantLocation: Carlisle, CA3 8SYHours: 37.5 hours a week- Monday- FridaySalary: Competitive Salary DOEOur client, a national leader in the fashion retail sector are looking for a Fashion Assistant to join their team based at the Carlisle OfficeReporting to the design team, the role will assist the design team in producing and...