Business Support Officer

4 weeks ago


Cardiff, United Kingdom Matching Staff Solutions Ltd Full time

**MATCHING STAFF SOLUTIONS - BRISTOL OFFICE**

Matching Staff Solutions are looking for experienced and hardworking **Business Support Officer** for our client based in **Cardiff**. The purpose of this role is to provide effective financial, administrative and performance support to Housing, Building Services and Fleet Management, leading the financial and administrative support and management team.

**“It is a contract-based role starts from 20th August 2023 till 22nd March 2024”.**

**Job Description: -**
- Role involves creating and submitting monthly financial monitoring reports for Fleet Management, Housing and Building Services, and the appropriate Budget Holders.
- To efficiently manage the "Business Support/Administration Team," making sure that the job is accurate and done to the highest standards.
- Organise the section's workload, plan and assign tasks, and supervise work teams to make sure service objectives are reached.
- Achieving and maintaining the service's financial viability while making sure that all its resources are used to their greatest potential.
- Oversee the smooth and successful functioning of the Council's storage facility, which is located at the client’s location. Ensuring the use of reliable procurement processes to provide products at a fair price and to run efficient "impress" van stock systems.
- Assist Fleet Manager with the production and implementation of Annual Service Level Agreements (SLA’s) for vehicle recharges to clients.
- Ensure that all invoices for housing and building services are processed promptly.
- Creating budget estimates for Fleet Management, Housing, and Building Services in collaboration with the Accountant Manager for those services and assisting with the closure of accounts within set deadlines.
- Manage, control, and administer any performance measures and/or reports necessary for team/service planning review regarding Fleet Management, Housing and Building Services, and other departments.
- To oversee and manage the purchasing procedure for building services materials and supplies in compliance with the Council's procurement policies.
- Participate in monthly financial monitoring meetings with the Service Accountant Manager and deliver monthly reports and information for certain service areas within Housing and Building Services.
- To implement the principles of the Council’s Equal Opportunity Policy whilst carrying out the above duties
- Report without delay any safeguarding concerns to the appropriate safeguarding officer.
- Implement the principles of the Council's Environment Policy while carrying out the above duties.
- To assist the Operational Manager in managing and maintaining the yard.
- Oversee and manage the delivery of pertinent, timely, and correct statistical data and information needed for the accomplishment of internal and external benchmarks.
- Manage and supervise the process of counting and depositing the money collected from different parking lots in the Vale of Glamorgan.
- Experience of providing a range of financial information to senior officers.
- Experience of a wide range of software packages needed to deliver financial services.
- Clear understanding of systems and their interaction to support service delivery.
- Minimum of 3 years’ experience of a wide range of support functions e.g. performance, financial and administrative duties within the public sector.

**Shift Time: -**
- Monday to Friday, 08:30am to 05.00pm

**What you will receive from Matching Staff Solutions: -**
- £16.60p/h
- Online payslips
- Weekly pay
- 24-hour emergency contact
- Pension scheme

**Job Type**: Temporary contract
Contract length: 7 months

**Salary**: £16.60 per hour

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Cardiff, Cardiff: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Reference ID: MSS-BDO
Expected start date: 18/08/2023


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