Project Administrator

4 weeks ago

Bristol, United Kingdom BDP UK Full time

**Vacancy type**
Current vacancies

**Profession**
Administration & Support

**Location**
Bristol

**Description**
We have an exciting opportunity for a Project Administrator to work on an exciting portfolio of high-profile projects in our Bristol studio. Working with the design team, the project administrator will assist in the smooth and efficient delivery of our design work and carry out project administrative tasks for the project leads who manage the teams undertaking our design commissions and assist across a range of projects.
**About the role**
- Maintain a system for document management, electronic or hard copy
- Register and action all project documentation on the chosen document management system or collaboration system
- Control the issue and distribution of project documentation
- Ensure that all documentation is issued according to the relevant standards
- Maintain a controlled and secure storage area for project documentation in a format dictated by the project
- Conduct a check on all documentation passing through document control to ensure documents meet the relevant protocols i.e., document numbers, revisions etc
- Create reports for project documentation as requested
- Support the development of document control procedures and processes contained within the company Document Management System
- Assist in audits when required
- Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the project lead
- Tracking and maintaining resource forecasts in BDP’s ERP software
- Co-ordinating and managing NEC3 project timesheets
- Maintaining change control records
- Alerting the project leads to issues as they arise
- Administration tasks as directed by the project lead including:

- Attend project meetings if required to gain understanding of the project and learn what KPIs are required
- Communicate with the clients, suppliers, and internal staff members at all levels

Software used with training provided if required:

- Aconex
- Deltek Vision and iAccess
- Conject
- TeamBinder - online collaboration system
- Buzzsaw
- iConnect
- Cemar
- NEWFORMA - Document Management System
- Asite - Online collaboration system
- 4 Projects
- Constructware

**About you**
You will have previous administration experience, preferably within the construction industry along with:

- Excellent IT skills including Microsoft Excel, Word, and Outlook
- Advanced Excel skills will be seen as a benefit
- Good level of English language (written and spoken communication)
- Ability to manage own time scales and workload
- Numeracy a strength with high attention to detail and accuracy
- Ability to interact and communicate with people at all levels within the business
- Ability to work collaboratively across offices
- Knowledge of document control software would be advantageous, but training will be given

**About us**
BDP is a major international interdisciplinary practice of engineers, architects and designers working together to create outstanding 'places for people'. Founded in Preston in the UK in 1961, we now have studios across the UK, Ireland, Netherlands, Canada, the MENA region, India, and China. BDP has a leading track record in all major sectors and has over 1000 awards for design quality. Our studios are vibrant. We offer thought leadership and inspirational solutions, and we use our engineering ideas to shape design rather than simply implement solutions. We aspire to deliver projects with maximum value for our clients and minimum impact on the planet.
**BDP offers**
BDP offers a great opportunity for your personal development with exposure to the full range of our skills and expertise, as well as an attractive remuneration package that includes a competitive salary, flexible pension allowance, private medical insurance, contribution towards professional subscriptions, a stimulating working environment and excellent prospects for career advancement.
**To apply**
BDP is an equal opportunities employer.

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