Project Support Officer

2 weeks ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

This is an exciting opportunity for someone who is looking to use their excellent organisational and communication skills in a key administration/project support role within the Corporate Operations Team.

You will be an advanced user of Microsoft Office Packages and will have proven experience of effectively supporting meetings, including in collating and circulating agenda and papers for meetings and producing minutes and action logs.

To provide comprehensive professional administrative and project support to the Associate Director of Operations for Cancer, to the Associate Medical Director for Cancer and to the Assistant Director of Business Intelligence and Information.

The post will require regular contact with senior clinical staff, managers and other administrators from across the Trust and also with external organisations. The role requires excellent communication skills with high levels of confidentiality.

The post holder will also provide administrative support to the UHL Cancer Board.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

**About the University Hospitals of Leicester NHS Trust**: (leicestershospitals.nhs.uk)

The detailed job description and main responsibilities are included as an attachment to this advert.
- To deliver a responsive and efficient administrative and project support service to Associate Director of Operations for Cancer, to the Associate Medical Director for Cancer and to the Assistant Director of Business Intelligence and Information ensuring deadlines are achieved and that the flow of work is prioritised.
- To perform secretarial duties as required including the effective management of diaries, arranging meetings, taking minutes/noting actions and collating, issuing meeting papers and agenda. Effectively following up on timely action updates.
- To provide high quality administrative support to the UHL Cancer Board.
- To ensure records of all meetings and associated project information are effectively stored and accessible to the team as required.
- To co-ordinate the UHL Long Service awards across the Corporate Operations Team.
- To support the ordering of supplies and services for the team when other members of the Administrative Team are on leave, including raising requisitions and for travel arrangements.
- To work as a key part of the Corporate Operation Administrative Team, working alongside the Executive Assistant to the Chief Operating Officer and the other Project Support Officer.
- To provide input into improvements and innovations to administrative processes to maximise the efficiency of the team.
- To use Microsoft word packages to produce and format complex documents.
- To use Power Point IT packages to create and edit presentations.

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