Democratic Services Officer

This role is mainly home working, there will be the occasional need to attend the office, and all meetings are face to face.
- To act as secretary to all assigned meetings with responsibility for making all necessary arrangements, servicing and providing relevant advice and guidance to ensure the smooth and effective running of each meeting in compliance with statutory and Council procedures.
- To initiate any action necessary to ensure that the agenda includes all relevant items and to follow-up decisions taken in terms of reporting them to those who need to know and indicating clearly the actions to be taken, by whom and by when.
- To maintain an up-to-date knowledge and understanding of legislation and Corporate Policy, Standing Orders, Council Constitution and the Codes of Conduct.
- To ensure that the minutes accurately record the proceedings of any meeting serviced and are properly distributed to all relevant officers/agencies/organisations in a timely fashion.
- To provide appropriate assistance to the Committee Services Officers and senior managers within Legal & Governance, including undertaking specific projects and assignments.
- To assist in the design, implementation and maintenance of IT-based systems in relation to the post holder’s area of responsibility and to contribute to the same for the service, including development and reviews of committee administration.
- To assist with propriety control matters, e.g. registration of Members’ interests of declarations and compliance with Access to Information requirements.
- To research and draft replies to correspondence as directed, including dealing with complaints from Members and from the public in accordance with the Council’s Corporate Complaints procedure and endeavoring to resolve them satisfactorily.
- To be an authoritative point of reference on all matters concerning committee administration.
- To ensure compliance with existing and new legislation specific to committee administration, procedures and practices.

Rate: £19.05 Umbrella

**Job Types**: Temporary contract, Full-time

**Salary**: £19.05 per hour

Schedule:

- Monday to Friday

**Experience**:

- democratic services: 1 year (preferred)
- local authority: 1 year (preferred)

Work Location: Hybrid remote in Havering-atte-Bower, RM1 3BB