Resources Team Organiser

2 weeks ago

Preston, United Kingdom Avanti West Coast Full time

There is an exciting opportunity to join Avanti West Coast as we are currently looking for a Resources Team Organiser.

Working within our fast paced Resource centre requires a dynamic and engaged individual looking to use this opportunity to gain insight into an exciting and complex industry.

If you're looking for a stepping stone into a fast-paced environment with an emphasis on career development, don't miss this opportunity.

The Office Manager will be responsible for managing the day-to-day operations of the Railway Resourcing Team. This includes overseeing administrative tasks, coordinating team activities, and ensuring the team is running efficiently and effectively.

**Key responsibilities of the role include**
- Manage the day-to-day operations of the team and office, including scheduling meetings, organising paperwork, and coordinating team activities
- Manage the team's budget and expenses, ensuring that resources are allocated effectively and efficiently, leading on financial tasks, such as processing invoices and expenses. Ensure compliance with company policies and procedures.
- Serve as the primary point of contact for the department on the management of the taxi provision contract, acting as a liaison between the Resources and Procurement team
- Ensure team compliance with all company policies and procedures, with a focus on financial governance procedures, in order to support the company's goal of maintaining tight cost controls and achieving cost efficiency.
- Act as the primary point of contact for the team relating to the above, managing communication and addressing any issues that arise
- Maintain and update records and databases
- Provide administrative support to the team lead and team members, including scheduling appointments, preparing reports, and tracking progress on projects as well as including drafting and proofreading documents, managing correspondence, and handling confidential information
- Ensure that team members have the tools and resources they need to be successful in their role
- Provide guidance and support to team members, helping them to develop their skills
- Work with other teams and departments within the organisation to ensure that the AWC Resourcing Team is aligned with overall company goals and objectives
- Development and maintenance of Business Information reports (PowerBI) to manage the performance of the department

**What sort of experience are we looking for?**- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Strong leadership and problem-solving abilities
- Familiarity with budgeting and financial management
- Knowledge of the railway industry would be an asset
- Proficient in Microsoft Office Suite including the Power Platform programmes (non-essential)

At Avanti West Coast, we value the differences that make each of us unique Avanti West Coast recognises the benefits of building a diverse workforce and employing people from diverse backgrounds, which includes their race, religion, age, gender, gender identity, disability and sexual orientation.

Everyone who joins Avanti West Coast becomes part of our close knit team. We're committed to ensuring that Avanti West Coast is inclusive, a place where people are encouraged to be themselves, and not an edited version to fit in. A place where differences are welcomed, recognised, accepted and put to good use

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