Program Administrator

7 months ago


London, United Kingdom Verto Education Full time

**Program Administrator**

**Position Description**

The Program Administrator is part of the full time staff of the study center. On site staff are committed to supporting future and current organizational objectives through the design, implementation, and execution of strategic, innovative, data-driven, and research-based practices in support of Verto's mission. The on-site staff serve as champions across the organization to ensure each and every practice creates a significant impact on the student experience as well as organizational goals aligned with the Mission and Vision of Verto Education.

The Program Administrator serves in a key role responsible for supporting the day-to-day functions of the Study Center administrative and planning activities. The Administrator collaborates with the Program Director to comply with administrative requirements of the Study Center so as to maximize the day to day efficiency of the work-flow.

In addition to administrative tasks, this role is also in charge of planning, managing and delivering educational excursion logistics. In collaboration with the Academic Director, and Academic Coordinators, the Administrator oversees the logistics and administration of courses and experiential learning activities.

**Responsibilities**:

- Assisting with obtaining, compiling, and organizing student enrollment documentation
- During arrivals and orientation, supporting the Program Director in logistics of orientation week (staffing and scheduling) with full availability
- Assisting with basic accounting, bookkeeping, and financial transactions (providing cash-flow reports, interacting with accountants, reimbursements, accounts payable)
- Assisting the Program Director by supporting center logistics (repairs, managing inventories, providing utilities and maintenance reports)
- Preparing reports, spreadsheets, briefing notes, and correspondence materials
- Creating and managing calendar of excursions in collaboration with Student Life Manager and Program Director
- Booking excursions and experiential learning activities, managing the logistics, creating itineraries, and communicate them to staff in a timely manner
- Attending excursions when required
- Distributing and archiving confidential files and documents
- Providing support to the Program Director, Student Life Manager, and Academic Director with planning and operations activities
- Liaising and assisting staff and managers with operational priorities
- Assisting with staff onboarding and training
- Proactively work to safeguard the health and wellbeing of students and staff members by complying with all health and safety protocols.
- Maintaining a professional appearance and demeanor at all times
- Other job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice. Flexibility is important
- Front desk duties as necessary

**Minimum Requirements and Qualifications**
- Ability to work on-site in an office environment
- 2/3 years of experience working in education abroad, which should include direct experience with administration in education abroad
- Fluency in English
- Excellent verbal and written communication skills; the ability to provide verbal and written information, and provide instructions
- Excellent problem-solving skills; ability to investigate and analyze information and draw conclusions
- Strong computer skills, including Google Suite and/or Microsoft Suite, to include Excel, Word and Powerpoint
- Experience managing projects
- Ability to work independently
- Flexible and responsive to change

**Preferred Requirements and Qualifications**
- A 2 or 4 year college degree in Business, Accounting, or a related field
- 1-2 years of experience in accounting and bookkeeping
- Knowledge of Human Resources rules and regulations
- Previous experience in Higher Education or Education Abroad organizations

**Site Specific Requirements and Qualifications**
- Authorized to work in the country - Verto Education is unable to sponsor visas.
- Fluency in local language

**Even if you don't meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role's requirements.**

**Compensation & Benefits**
- benefits meet or exceed local standards_

Verto Education's United States Entity uses E-Verify. View the E-Verify Poster and the Immigrant and Employee Rights for more information.


  • Program Administrator

    7 months ago


    London, United Kingdom Connect Recruit Full time

    Connect Recruit is looking for a Program Administrator (Hybrid) on behalf of our client based in London. **Role Overview**: Connect Recruit is currently seeking a skilled Program Administrator to join our client dynamic team in the role of Program Administration. As a Program Administrator, you will play a crucial role in supporting our program operations...


  • London, Greater London, United Kingdom Styrax Accounting Inc. Full time

    Styrax Accounting Inc. is seeking an experienced Administrative Program Manager to join their team.Salary: $85 per hourAbout the JobAs an Administrative Program Manager, you will be responsible for establishing and implementing policies and procedures, overseeing payroll administration, and assigning and coordinating projects and programs.Key TasksDevelop...


  • London, Greater London, United Kingdom Hensall Co-op Full time

    Job Title: Wellness Program AdministratorJob Overview:Hensall Co-op is seeking a highly motivated and organized Wellness Program Administrator to support our Environmental Health and Safety Manager in daily operations. This role involves administering wellness programs, tracking employee onboarding, and assisting with health and safety needs.Main...


  • London, Greater London, United Kingdom Brock Group Full time

    Job Title: Safety Program AdministratorWe are seeking a highly experienced Safety Program Administrator to join our team at Brock Group.This is a contract position with an estimated salary range of $120,000 - $150,000 per annum.Company OverviewBrock Group is a leading provider of safety services, dedicated to promoting a culture of health and safety in all...


  • London, Greater London, United Kingdom Getting In Limited Full time

    **Job Title:** Administrative Assistant - Heritage Programs**Location:** London, UKWe are seeking an experienced administrative assistant to join our team as an Administrative Assistant - Heritage Programs. This role will provide administrative support to our heritage programs, including managing diaries, organizing meetings, and maintaining financial...


  • London, Greater London, United Kingdom Frafca Full time

    Administrative Support RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our counsellors in the Sixties Scoop Healing Program.The successful candidate will have a strong understanding of Indigenous cultural knowledge, excellent communication skills, and a commitment to supporting healing...


  • London, Greater London, United Kingdom Southwesthealthline Full time

    In this role as a Healthcare Program Administrator, you will provide critical support to Managers and coordinate day-to-day operations. Key responsibilities include:Service Coordination: Assess clients for service needs, monitor service delivery, and contribute to program development, evaluation, and promotion.Volunteer Leadership: Lead volunteers in...


  • London, Greater London, United Kingdom Hensall Co-op Full time

    Job DescriptionThe Wellness Program Administrator will be responsible for developing and implementing wellness programs to promote employee well-being. This includes tracking employee onboarding, assisting with health and safety needs, and delivering training programs on health and safety topics.Key Skills:Strong organizational and communication...


  • London, United Kingdom AF Research Labs Full time

    **Job Overview**: The AFOSR International Science Division seeks to hire a mid-level, DO-II Administrative and Program Management Specialist in London, United Kingdom. The incumbent will be responsible for carrying out a wide-range of Administrative Officer tasks for the Director and staff of the International Office (IO). Position duties include, but are...

  • Program Coordinator

    2 weeks ago


    London, Greater London, United Kingdom Frafca Full time

    About the Role:We are seeking an experienced and dedicated individual to provide administrative support to our Counsellors in the Sixties Scoop Healing Program. The successful candidate will be responsible for providing essential administrative support, ensuring the smooth functioning of program activities, and assisting with scheduling, documentation,...


  • London, United Kingdom Fix Trading Community Full time

    **FIX Trading Community** **Senior Program Office administrator** The **FIX Trading Community** is the membership-driven organisation defining the standards at the heart of global trading. We work with firms and regulators in the financial services industry to identify and solve industry issues, and we educate the industry through conferences and media. We...

  • Programs Manager

    3 weeks ago


    London, Greater London, United Kingdom Global Center on Cooperative Security Full time

    Job OverviewWe are seeking a highly skilled Programs Officer to support our capacity development programming that advances equitable collaboration between civil society, government, private sector, and multilateral actors.The successful candidate will work under the supervision of colleagues addressing cross-cutting thematic and geographic programs, with a...


  • London, Greater London, United Kingdom Vertex Pharmaceuticals Full time

    Job SummaryThe Benefits Program Manager is responsible for overseeing the administration of all international benefits, ensuring optimal employee experience. The role involves day-to-day benefit administration, managing vendor relationships, and working closely with our Benefits team to manage existing benefit programs.The ideal candidate will have a strong...

  • Program Coordinator

    3 weeks ago


    London, Greater London, United Kingdom GIRLS LEARNING TRUST Full time

    Role Overview"At the Girls Learning Trust, we are seeking a highly organized and motivated Program Coordinator to join our team. This exciting opportunity will see you working closely with our school staff to develop and deliver engaging enrichment programs for our students."In this role, you will be responsible for providing administrative support to our...


  • London, Greater London, United Kingdom Frafca Full time

    About the RoleThis is a part-time, limited-term contract role that requires an experienced and dedicated individual to provide administrative support to our counsellors in the Sixties Scoop Healing Program.The ideal candidate will have an understanding of Indigenous cultural knowledge, a commitment to supporting healing and reconciliation, and strong...

  • Program Manager

    1 week ago


    London, Greater London, United Kingdom Southwesthealthline Full time

    The Coaching Programme Coordinator role at Southwesthealthline is an exciting opportunity to provide leadership and coordination of day-to-day operations in a dynamic environment. With our commitment to meeting the needs of persons with disabilities, we are seeking a detail-oriented individual who can assess clients for service needs, monitor service...


  • London, Greater London, United Kingdom ENGINEERINGUK Full time

    Job Title: Program Procurement SpecialistThe Program Procurement Specialist will support the development and implementation of procurement programs across various Amazon organizations. This individual will work closely with cross-functional teams to identify business needs, develop procurement strategies, and drive process improvements.About the Role:Support...


  • London, Greater London, United Kingdom Grant Thornton Full time

    Cybersecurity Program ManagerJob Summary:We are seeking a skilled Cybersecurity Program Manager to support the planning, implementation, and monitoring of risk management and quality activities related to GTIL's cybersecurity programs. The ideal candidate will have experience in project management, IT solutions administration, and strong communications and...


  • London, Greater London, United Kingdom IMPERIAL COLLEGE Full time

    About the RoleThe Programme Administrator will oversee the onboarding process and administration of the Schmidt Sciences international fellowship programme. The postholder will be responsible for managing administrative systems, supporting fellows in relocation, and ensuring an excellent onboarding experience.Key responsibilities include:Coordinating with...


  • London, Greater London, United Kingdom WittKieffer Full time

    Join Our TeamWe are seeking a motivated Program Support Specialist to assist with day-to-day operations. As a key member of our team, you will provide administrative support, maintain accurate records, and coordinate community services.About the PositionAssist with program development and implementationMaintain accurate and timely records and reportsProvide...