Part Time Receptionist

2 weeks ago


St Bees, United Kingdom St Bees Independent School Full time

**THE POST**

**HOURS OF WORK**

We have two positions available covering the following hours of work:
1. Morning shift 8.00am to 1.00pm Monday to Friday (25 hours/week)

2. Afternoon shift 12.30pm to 5.30pm Monday to Thursday, 12.30pm to 4.30pm Friday (24 hours/week)

**JOB DESCRIPTION**

Main Responsibilities and Tasks:

- Be responsible for manning reception during term time
- provide a helpful, courteous and welcoming school reception service
- complete the process of morning and afternoon registration by chasing up unauthorised absence
- be responsible for arranging lesson cover internally during staff absence
- open and or distribute incoming post and parcel deliveries
- use our internal Management Information System “Engage”
- ensure that staff, pupils and visitors use school systems and protocols when signing in or out and issues visitor passes as required. Organising refreshments for visitors as necessary
- maintain confidentiality at all times in respect of school-related matters and prevent disclosure of confidential and sensitive information
- carry out administrative duties to ensure the smooth running of the school
- keep the school reception area and displays neat and tidy
- assist with the organisation of school trips, including booking coaches and venues
- point of contact for daily school transport requirements and liaising with minibus drivers
- first aid cover and close liaison with the school nurse
- take the lead during fire drills and alarms ensuring sign in books are handed to the Designated Fire Marshal
- book school photographers, making arrangement for the day, distributing proofs and assisting with order queries
- overseeing vaccination requirements
- completing student charges forms
- continued personal development through completion of online training courses
- undertake general office duties

**ESSENTIAL CRITERIA**
- Experience of working in a school environment would be desirable
- able to convey a sense of enthusiasm for the school;
- able to summarise the school’s unique selling points (USP’s) clearly and simply;
- smart and professional in dress and appearance;
- a good administrative profile - well-organised, efficient, IT-competent;
- a good interpersonal profile - a track record of interacting positively with colleagues, whether local or international;
- a profile which is comfortable dealing with confidential issues
- higher-order writing and presentation skills, and a convincing interpersonal profile;
- drive, energy, commitment and stamina, able to work intensively;
- a person of integrity, able to work independently within delegated authority;
- able to work with humour and optimism in an intensive work environment.

**APPLICATIONS**

FAO: Admin Manager

St Bees School,

Wood Lane,

St Bees,

Cumbria

CA27 0DS

**Job Type**: Part-time

Pay: £11.75 per hour

Expected hours: No more than 25 per week

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 30/06/2024
Expected start date: 02/09/2024



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