Payroll & Invoicing Administrator
2 weeks ago
ESS has an immediate requirement for a full time Payroll and Invoicing Administrator to work within our busy recruitment business providing payroll and invoicing support to our accounts department.
**About Us**
Euro Site Services (ESS) is an established recruitment business with 30 year’s experience providing innovative, cost-effective manpower solutions to global leaders in Construction, Energy, Engineering and marine.
Duties of the Payroll & Invoicing Administrator
- Responsible for onboarding, administering and communicating payroll for multiple international territories in collaboration with our registered accountants & third party payroll partners
- Collating and communicating correct pay rates, overtime conditions and working hours.
- Responsible for onboarding new starters in territories with third party payroll partners, ensuring all documents & salary information is communicated in accordance with company policies.
- Ensuring to include & communicate any reimbursements & deductions in the payroll, processing any incoming travel claim forms and adding to shared sheets.
- Communicating with recruitment team regarding any queries that may arise.
- Monitoring the payroll mailbox for incoming queries and responding clearly within the company agreed timeframe.
- Working with the Admin & Compliance Lead & the Operations Director to understand applicable average working schedules & keeping track of hours for payroll purposes.
- Working with the Admin & Compliance Lead to understand relevant Collective Pay Agreements in multiple territories.
- Opening new assignments weekly in our invoicing software and allocating correct charge rates.
- Processing of weekly invoices for multiple territories, ensuring correct charge rates are applied and invoices sent out promptly each week.
- Running weekly payroll and invoicing reports and other ad hoc reports as and when required by management.
- Any other duties as required by management.
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