Summer School Transfer Coordinator

6 months ago

Oxford, United Kingdom Summer Boarding Courses Ltd Full time

**The Role**

The Transfer Coordinator along with the Transfer Manger is responsible for the successful organisation and implementation of the airport transfers. Transfers are a hugely important part of the summer with regard to the overall success of the schools as our students’ first and last experience of the schools will be the welcome and goodbye they receive from our staff at the airports.

Over the summer nearly 100 staff will be involved in the transfers of more than 1000 students, so to implement a smooth transfer day requires a very high level of organisation, preparation and management of the task.

The Transfer Coordinator will along with the Transfer Manager coordinate a team of staff on transfer days, consisting of Transfer Staff, working alongside Summer School Activity Leaders, College Mentors and Teachers and Tutors. A key part of the role will be supporting the preparation for transfer days at the airport. This will require briefing Transfer Staff, and the other staff involved, and effectively communicating with them and the Transfer Manager on transfer days. The Transfer Coordinator will also provide general management and leadership as part of the summer school management team and will therefore need an overall understanding of the running of the school and be willing to address situations whenever they arise.

The role of Transfer Coordinator will be based at one of the following sites:

- SBC at Canford
- Headington School
- Eton College
- Cambridge College
- Oxford College

Ways we support our Transfer Coordinator**:

- Fully paid DBS check
- Extensive, paid, on-site training prior to student arrival
- All meals and accommodation included
- CPD and Appraisals
- Staff Wellbeing Initiative
- Access to Employee Assist Programme (EAP)
- Online safeguarding and prevent training
- Professional, fun and supportive environment
- **Remuneration**_: Paid weekly, one week in arrears. The weekly rate received for Transfer Manager is £780 any accrued holiday to be paid at the end of contract)* Food and accommodation are included for all residential SBC staff.

**HOURS OF WORK**

A normal working week for Transfer Coordinators will consist of up to 75 hours per week.

Transfer Team Members will work the majority of their hours over the core transfer days; Saturday, Sunday and Monday. Transfer days will involve very early starts and late finishes. Often, you will travel to the airport the night before transfer day, in order to be ready to begin early in the morning. Transport and accommodation will be provided in these instances.

Outside of the core transfer days, you may be based at an SBC summer school where you may be asked to assist with ad hoc transfers, transfer day administrative preparation and other Summer School duties.
- **All staff will receive one full day off per week.**_

**Main Duties**:

- Manage the Transfer Team, including overseeing their induction and weekly briefings.
- Support the preparation of transfer days thoroughly in advance to have a good understanding of arrangements prior to the schools starting.
- Use Salesforce to plan, check and confirm flight details for all students who have requested transfers.
- Support the preparation of transfer spreadsheets with information for each transfer including flight, terminal, coach or taxi information, timings and staffing information.
- Brief managers and all staff involved in transfer days, ensuring all staff are fully briefed on their roles for the day.
- Communicate with coach companies and taxi firms to confirm numbers and times of arrival and departure.
- Be present at Heathrow Airport during all site transfer days and at other times when necessary.
- Ensure all staff have the relevant information available to them, such as flight details, terminal maps, relevant telephone numbers for the day.
- Deal sensitively with situations that may arise.
- Be committed to the safeguarding and welfare of students in your care.
- Adhere to all Health and Safety measures (including COVID safety measures, risk assessments and other policies and procedures)
- Engage with the staff and students at all times, in a friendly but professional manner
- Deliver training to staff in transfer procedures during the schools’ staff induction days
- Oversee hotel and taxi bookings for the Transfer Team and any other staff requiring transport and accommodation.
- Work with the Finance Team to submit receipts and information for all transfer expenses.
- Assist at any time, whether on duty or not, with an emergency situation

**General Duties**:
The welfare of students is paramount to us and every member of the team is expected to assist in maintaining the welfare and order at the site, including in the accommodation.
- Help with student transfers for any arrivals and departures if needed. This can include at airports, train stations and in taxis
- Accompany and supervise students on offsite excursions and activities, where required
- Actively supervi

  • Summer School Activities Coordinator

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom BSC Education Limited Full time

    OverviewWe are seeking an enthusiastic and experienced Summer School Activities Coordinator to join our team at BSC Education Limited. As a key member of our team, you will be responsible for planning, implementing, and delivering a high-quality social program of activities and excursions to our young learners.

  • Summer Programme Coordinator

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Oxford Royale - UK Summer Vacancies Full time

    Oxford Royale is a renowned UK-based education company delivering exceptional summer programmes for students worldwide. We seek a highly motivated and organised individual to join our team as a Summer Programme Coordinator.Key Responsibilities:Student Safety:Ensure all safety protocols and safeguarding policies are upheld throughout the programme.Respond...

  • Summer Reading Assignments

    1 month ago

    Oxford, Oxfordshire, United Kingdom Oxford School District Full time

    **Summer Reading Opportunities**The Oxford School District offers students access to free digital copies of summer reading assignments through the Destiny Discover website:Most titles are available in both ebook and audiobook formats. (Some editions are available in Spanish, but they are limited because they are not readily available for purchase.) If you...

  • Course Coordinator

    5 months ago

    Oxford, United Kingdom Oxford Summer Courses Full time

    Course Coordinator (Ages 13-24) As a Course Coordinator you’ll be key to delivering our summer courses, playing an essential role in student welfare, leading trips and activities and ensuring the smooth running of the programmes. **Location**: Oxford and/or Cambridge. This is a non-residential role—accommodation and travel expenses are not included....

  • Oxford Summer Courses | Course Coordinator | oxford district

    14 hours ago

    Oxford, Oxfordshire, United Kingdom Oxford Summer Courses Full time

    Be the energy behind unforgettable student experiences by leading activities, ensuring safety, and bringing enthusiasm to every day. About the role Role type: Fixed term, Non-Residential Dates: For course dates between end of June and end of August 2025 Working pattern: 6 days per week, up to 48 hours per week Reports to: Course Leader ...

  • Course Coordinator

    23 hours ago

    Oxford, United Kingdom Oxford Summer Courses Full time

    Be the energy behind unforgettable student experiences by leading activities, ensuring safety, and bringing enthusiasm to every day.About the role Role type: Fixed term, Non-Residential Dates: For course dates between end of June and end of August 2025 Working pattern: 6 days per week, up to 48 hours per week Reports to: Course Leader As a Course Coordinator...

  • Summer Camp Assistant

    6 days ago

    Oxford, Oxfordshire, United Kingdom Jonathan Markson Tennis Full time

    Job Description: Summer Camp Operations AssistantJonathan Markson Tennis is seeking an experienced and reliable Operations Assistant to join our team at our Summer Camp in Oxford.The ideal candidate will have experience working with children and be able to take on key responsibilities such as being the prime contact for parents, organising prize packs and...

  • Summer School Centre Administrator

    6 months ago

    Oxford, United Kingdom International House London Full time

    **Join Our Summer Team at International House London!** **Are you ready for a summer job that makes a difference?** At International House London, we are thrilled to invite you to join our team for the upcoming summer season. We operate summer centres designed to provide students, aged 8 to 17, from around the world with a unique English-language learning...

  • Summer School Instructors

    6 days ago

    Oxford, Oxfordshire, United Kingdom BSC Education Ltd Full time

    Delivering Excellence:As a Senior Teacher, you will be responsible for designing and delivering engaging language lessons that meet the needs of our diverse student body. You will work closely with the Director of Studies to support teachers with planning, delivery, and paperwork, ensuring that our programmes are delivered to the highest standards.About...

  • Course Coordinator

    2 days ago

    Oxford, United Kingdom Oxford Summer Courses Full time

    Be the energy behind unforgettable student experiences by leading activities, ensuring safety, and bringing enthusiasm to every day. About the role Role type: Fixed term, Non-Residential Dates: For course dates between end of June and end of August 2025 Working pattern: 6 days per week, up to 48 hours per week Reports to: Course Leader As a...

  • Course Coordinator

    4 days ago

    Oxford, United Kingdom Oxford Summer Courses Full time

    Be the energy behind unforgettable student experiences by leading activities, ensuring safety, and bringing enthusiasm to every day. About the role Role type: Fixed term, Non-Residential Dates: For course dates between end of June and end of August 2025 Working pattern: 6 days per week, up to 48 hours per week Reports to: Course Leader As a Course...

  • Summer School Operations Manager

    1 week ago

    Oxford, Oxfordshire, United Kingdom BSC Education Limited Full time

    About the RoleWe are seeking an experienced and organised individual to join our team as a Summer School Operations Manager. The successful candidate will be responsible for overseeing the day-to-day operations of our designated Young Learner Centre, ensuring the smooth delivery of high-quality language programs, excursions, and activities for our young...

  • Apprentice Grounds Assistant

    5 months ago

    Oxford, United Kingdom Summer Fields School Trust Ltd Full time

    Summer Fields is a boarding and day school for approximately 340 boys aged 4 to 13 years. The school is situated in Summertown, two miles north of the centre of Oxford and has 70 acres of superb grounds. Summer Fields has always held a strong academic tradition and each year boys pass Common Entrance and regularly win major scholarships to the top Public...

  • Course Coordinator

    4 days ago

    Oxford, United Kingdom Oxford Summer Courses Full time

    Be the energy behind unforgettable student experiences by leading activities, ensuring safety, and bringing enthusiasm to every day. About the role Role type: Fixed term, Non-Residential Dates: For course dates between end of June and end of August 2025 Working pattern: 6 days per week, up to 48 hours per week Reports to: Course Leader As a Course...

  • Pre-prep Gap Year Assistant

    6 months ago

    Oxford, United Kingdom Summer Fields School Trust Ltd Full time

    **JOB DESCRIPTION** **Job Title: Pre-prep Gap Year Assistant** **Reporting to: Class Teacher and Head of Pre-prep** **Purpose of the Job** - To work in partnership with class teachers to facilitate greater access of the curriculum for children in the Pre-prep. - To help create a happy, stimulating classroom environment in which children respond - To...

  • Administrative Coordinator

    1 week ago

    Oxford, Oxfordshire, United Kingdom BSC Education Limited Full time

    Centre AdministratorThe Centre Administrator is a vital member of the office team, supporting the Centre Manager and Night Duty Manager with administrative tasks to ensure the smooth operation of a Young Learner Centre. This role requires excellent organisational skills, the ability to work well under pressure, and a passion for summer school life.Key...

  • Pre-prep Teaching Assistant

    6 months ago

    Oxford, United Kingdom Summer Fields School Trust Ltd Full time

    **JOB DESCRIPTION** **Job Title: Pre-prep Teaching Assistant** **Reporting to: Class Teacher and Head of Pre-prep** **Purpose of the Job** - To work in partnership with the class teacher to facilitate greater access of the curriculum for children in the Pre-prep - To help create a happy, stimulating classroom environment in which children respond - To...

  • Campus Administrator

    6 months ago

    Oxford, United Kingdom Oxford Royale - UK Summer Vacancies Full time

    Oxford Royale is an award-winning British company with a real passion for international education. Each year our team works harder to compile stimulating and rewarding programmes for all ages, bringing together outstanding Teachers, energetic Counsellors, brilliant Guest Speakers and professional support staff. **Overview**: In the role of Administrator,...

  • Oxford Summer Courses | Deputy Course Director | oxford district

    14 hours ago

    Oxford, Oxfordshire, United Kingdom Oxford Summer Courses Full time

    Lead with confidence and care, driving operational success and enriching the student experience About the role Role type: Fixed term, Residential Dates: For course dates between end of June and end of August 2025 Working pattern: Saturday to Saturday, up to 65 hours per week on a shift pattern with overnight duties. 1 day off per week. ...

  • Oxford Summer Courses | Course Leader | oxford district

    14 hours ago

    Oxford, Oxfordshire, United Kingdom Oxford Summer Courses Full time

    Create a lasting impact as you guide students through activities, excursions, and daily life, promoting a safe and positive experience. About the role Role type: Fixed term, residential Dates: For course dates between end of June and end of August 2025 Working pattern: Saturday to Saturday, up to 60 hours per week on a shift pattern with...