Admin and Finance Officer

5 months ago

Leamington Spa, United Kingdom You Can Flourish Full time

Job Title**:Admin and Finance Officer**

Reports to: Head of Business and Finance

Supervisory responsibility: Administration volunteers

Hours**:21hrs (0.6 FTE) Term Time Only + 2 weeks** (42 hours) to be worked flexibly within the school holidays. This role is **office-based at the Sydni Centre, Leamington Spa**. Hours could be worked over 3 to 5 days based on the applicant's preference. Regular school hours (9-3) could be accommodated if needed. Occasional weekends and evenings required on a mutually agreed basis with TOIL.

Regular days to include Tuesdays, with usual hours to take place between 9am-5pm, Monday-Friday.

**Salary**: £25,000 pro rata, plus statutory pension contributions and optional day off for mental health support

Annual Leave: 30 days plus bank holidays (pro-rata)

Length of post: Permanent

Job Title: Admin and Finance Officer

Reports to: Head of Business and Finance

Supervisory responsibility: Administration volunteers

Hours: 21hrs (0.6 FTE) Term Time Only + 2 weeks (42 hours) to be worked flexibly within the school holidays. This role is office-based at the Sydni Centre, Leamington Spa. Hours could be worked over 3 to 5 days based on the applicant's preference. Regular school hours (9-3) could be accommodated if needed. Occasional weekends and evenings required on a mutually agreed basis with TOIL.

Regular days to include Tuesdays, with usual hours to take place between 9am-5pm, Monday-Friday.

**Salary**: £25,000 pro rata, plus statutory pension contributions and optional day off for mental health support

Annual Leave: 30 days pro rata (plus bank holidays)

Length of post: Permanent

**Job summary**

This is an exciting opportunity for an organised, proactive, adaptable and detail-focused individual to play their part in the wider mission of supporting girls locally by improving self esteem, building emotional resilience and strengthening mental wellbeing. This role is responsible for key administrative tasks that underpin the charity's operations. They will work closely with our Head of Business and Finance and with our Projects Team to provide administrative support to enable the efficient, effective and professional delivery of Flourish services to local schools and the community. This role requires a focused multi-tasker who excels in a busy environment, loves working with people and has a ‘can do’ attitude. They will have financial prowess, a passion for good communication and be skilled in engaging with a broad spectrum of stakeholders. Working as part of a frontline, established and well respected charity that is motivated by the Christian faith, this post offers the right person the opportunity to develop and thrive in a rewarding job where they can use their skills and expertise to make a tangible difference in the lives of girls locally.

**Key responsibilities and tasks**:
To support the Projects Team in ensuring all equipment and resources are prepared for mentoring and groups.

To supervise the admin volunteers week to week, with the opportunity to develop the admin volunteer team.

To provide administrative support for staff and volunteer training events and Flourish workshops.

To provide administrative support for staff and volunteer recruitment and induction.

To administratively support the Head of Business and Finance with stewardship of our supporters, including facilitating the creation of our monthly Flourish newsletter to 360+ subscribers.

To ensure office supplies and consumables are sufficiently stocked and liaise with service providers for printing and internet as required.

To maintain and review the team meeting action log on a fortnightly basis.

To be responsible for financial administration, including:

- Sending out and chasing invoices
- Paying invoices
- Processing team and volunteer expenses
- Paying salaries (Flourish outsources payroll)
- Working closely with the Head of Business and Finance to reconcile income and expenditure on Xero accounting software

To provide administrative support for Flourish fundraising events and initiatives.

To work within the parameters of Flourish’s Safeguarding Policy at all times.

To uphold high standards of confidentiality and data security.

To develop professionally and personally through the course of employment. Including to participate in personal training and development, including safeguarding, first aid and other job specific regular training.

To participate fully in the life of Flourish, reflecting the ethos of Flourish in day-to-day life. This includes:

- To participate in all required Flourish activities (e.g. Team meetings).
- To support other Flourish events in consultation with your line manager (e.g. fundraising events, church support services, exhibiting at conferences).
- To be sympathetic to Flourish’s Christian ethos and whole-heartedly work within its organisational values and aims.
- To be a positive role model for young people in line with Flourish’s Code of Conduct,

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