Junior Practice Assistant

5 months ago

London, United Kingdom bakermckenzieuk Full time

Junior Practice Assistant About the role

**Role Title**

Junior Practice Assistant

**Business Services Function**

Operations

**Role Type**

Full-time

**Location**

London

**Role purpose**

To provide administrative support and services to Associates, trainees and others supported by the secretarial services team.

**Main responsibilities**
- Printing, scanning materials
- Preparing courier packages
- Answering Phones, routing calls and taking messages
- Updating contacts in Outlook
- Booking travel arrangements through firm travel agency
- Electronic and hard copy filing
- Uploading client document via SharePoint site or other internet site
- May support on client intake (including engagement letters) and billing
- Utilises and reviews materials from Service Centres to ensure maximum usage of these services and accuracy of output, including document services and GAS (for example for time entry, expense reimbursements, vendor invoices and document edits)
- Supports logistics for external meetings, including the booking of meeting rooms (utilises GAS for internal meetings)
- May support on inbox and diary management
- Proactively supports team and demonstrates willingness to upskill and learn with others
- Document production for urgent jobs which are not suitable to be done by Document Services
- Proactively manage competing deadlines

**Travel Requirements**

None out the team

**Function**

Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services.

**You will report to**

Secretarial Services Leader

**Your direct reports, if any**

None

**Key relationships**

**Technical skills, qualifications and experience**
- Fresh graduate or starting a new career with mínimal experience in the corporate environment
- Proficiency in MS Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Willing to upskill and support team members
- Strong communication skills, both written and verbal
- Work requires continual attention to detail in completing assignments
- Real Estate experience will be advantageous

**Local/Functional Requirements**

None

**Personal qualities**

These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

**Know how**
- Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields
- Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
- Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis

**Dedication**
- Driven by a strong personal sense of integrity and upholds exemplary quality standards
- Prepares thoroughly, takes responsibility, uses initiative and is self-reliant to ensure work progresses to the fullest extent possible
- Hardworking and diligent with a keen understanding of client demands
- Demonstrates composure when dealing with difficult situations

**Personal Impact**
- Creates a positive impression at all times; develops relationships through collaboration and reciprocity
- Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
- Invests in, nurtures and builds a network of productive relationships

**Humanity**
- Respectful to others, regardless of their position, and earns the respect of others by being transparent
- Has care and concern for others and a genuine interest in others as people
- Treats delicate or confidential issues with grace and discretion

**Why Join Us?**

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 950 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, includ

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