Administrative Executive

5 months ago

Birmingham, United Kingdom Milson Securities Limited Full time

**About us**

Milson Securities Limited is a small business in Birmingham, B5 5PN. We are professional, agile, professional, and our goal is to maximise our real estate portfolio and help our staff grow along with it.

Our work environment includes:

- Modern office setting
- Food provided
- Modern office setting

Milson Securities Limited is looking to hire and support the best people in our industry through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

We are looking for an Executive Assistant for our Real Estate portfolio.

**About Milson Securities Limited**

We’re a professional services and investment management firm specializing in real estate. We own and invest in real estate. If you’re looking to
step up your career, or get back into the workplace, MSL is the perfect place
for you. We’re focused on national opportunities and want to help you make the
most of yours too.

**Role Purpose**

This role includes:

- Providing exceptional Executive Assistant support to the Lead Director. This is an exciting, varied and high profile role within a core part of our business.
- The ability of the Executive Assistant to anticipate and pre-empt the requirements of the Lead Director, with a proven ability to efficiently manage a busy and complex diary of commitments is essential.

**What this job involves**
- Timely and efficient diary management to include coordinating diaries, arranging leadership team and executive meetings. It is imperative that the Lead Director’s time is carefully and thoughtfully managed.
- Occasionally organising national and international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries often of a complex nature.
- Assist in organising client meetings and entertainments.
- Discreet handling of sensitive and confidential information.
- Provide a wide range of administrative support to include production of correspondence, reports, presentations and documents of a high quality in preparation for executive meetings.
- Manage and process expense claims and other miscellaneous accounting queries such as invoicing.
- Develop and maintain effective working relationships with clients and internal colleagues across the wider business.
- Support development of best practice across the accounts team. It is envisaged that the Executive Assistant will also support a small number of the leadership team.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
- Experience of providing Executive Assistant support to Senior Directors in a corporate and fast moving environment.
- Commercial real estate experience would be advantageous.
- Experience of dealing with and ensuring the integrity of highly sensitive and confidential information.
- Experience of working in or liaising with international offices would be advantageous.
- Advanced MS Word, MS Excel, MS PowerPoint and MS Outlook.
- Knowledge and keen interest of latest technology - IPads/Smartphones/Social Media.
- An understanding of the commercial property is desirable.
- Ability to anticipate and pre-empt the requirements of the Lead Director, with an ability to efficiently manage their time and commitments.
- Ability to work independently with mínimal supervision, making decisions where necessary.
- Uses appropriate judgement when responding to the needs of senior executives both internally and externally.
- Demonstrates personal accountability, ownership and an ability to work effectively under pressure.
- Has an excellent telephone manner and interpersonal skills to deal with a wide variety of clients and colleagues.
- Excellent spoken and written English communication skills.
- Team player who deals effectively with colleagues and clients and who has the ability to establish good relationships with both.
- Ability to prioritise workload, attention to detail and willingness to complete projects in a timely and efficient manner.
- Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues.
- A thoughtful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken.
- Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary in order to fulfil the duties of this role.
- A full UK driving license

**What you can expect from us**

You’ll join an entrepreneurial, inclusive culture. One where we succeed together and like-minded people work naturally together to achieve great things.

**Job Type**: Part-time

**Salary**: £12,500 per year

Expected hours: 20-25 hours per week

Work Location: In person with on site parking

**Job Types**: Part-time, Permanent

**Salary**: £12,500.00 per year

Expected hours: 20 - 25 per week

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location:

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