Office Manger Assistant

3 weeks ago

Paddington, United Kingdom DS Smith Full time

**About the role**

DS Smith are hiring a **Workplace Assistant** to work in our brand-new Head Office located in Paddington Square.

Working closely with the Workplace Manager this role will oversee administrative support and keep the office running smoothly. This position is responsible for supporting and coordinating overall front office activities, including the reception area, mail,purchasing, production planning and scheduling, and facilities. As Work place Assistant this role is responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilizationof services and equipment.
In this role you will:

- Maintain a sufficient inventory of various supplies and order new equipment as needed
- Resolve issues with the building and facilities, such as needed maintenance or emergency repairs
- Carry out regular checks of building/office condition to identify any areas where improvement is needed
- Carry out several special projects including planning, implementing, tracking metrics and fully reporting on the results of the projects
- Support office staff with office related matters and manage direct reports
- Stay current on industry best practices and take proactive steps to increase personal knowledge.
- Cover the Workplace Manager in their absence
- Act as Trained Fire marshal & First aider
- Ensure good visitor experience for all DS Smith visitors

**About you**
- Experience of working in a Corporate office environment
- Experience ordering and maintaining supplies
- Outstanding communication skills, both in written and verbal communication
- Experience of using Microsoft Office including Outlook, word and excel
- Leadership skills, including the ability to delegate, supervise and see tasks through from start to finish
- Well organised, able to prioritise workloads.
- Ability to perform manual handling tasks safely.
- Willingness to undertake training and learn new skills.

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