Accounts Assistant
6 months ago
**Accounts payable and receivable administrator (Property sector)**
Office location: Cannon Street, London
Type: 2 days in the office, 3 days from home
Hours: Monday - Friday 9-5:30pm (can work flexi-hours between 7:30-10am start)
**THE ROLE**
The Accounts payable and receivable administrator will be responsible for ensuring that invoices for works and services across the properties we manage are paid in good time, reducing reputational risk to the company and financial risk to our clients. They will be responsible for keeping the payment system up to date, chasing contractors as necessary and providing updates on payment.
Furthermore, they are responsible for reporting on debts owed by our tenants to clients and providing support to the property team in the collection of these debts.
The Accounts payable and receivable administrator is responsible for checking figures and creating spreadsheets. In turn they much have strong excel skills, along with great attention to detail and a proficiency in mathematics.
**ROLE RESPONSIBILITIES**
- Receiving and recording the receipt of invoices as required and managing these through Filestore (payment system)
- Processing invoices and driving approvals to make sure payments are correct and on time
- Requesting receipt of statements from invoicing contractors or businesses when they are not provided
- Reconciling accounts to make sure amounts paid reflect services received and are in line with works orders as necessary
- Answering queries from suppliers, contractors and colleagues about accounts payable or payments made
- Manage AP aspect of Filestore to ensure that invoices are coded accurately and issue for approval
- Assisting in streamlining the accounts payable process
- Working with colleagues and others to resolve account issues when necessary
- Active management of debtor balances, creating spreadsheets and reporting documents to highlight risk areas
**Requirements**:
**PERSON SPECIFICATION**
- High degree of accuracy
- Great attention to detail
- Strong customer service skills
- Excellent negotiation skills
- Proficiency in mathematics
- Proficient in the use of MS Office including Outlook, Word, and Excel
- Ability to prioritise workload and work effectively in a high-pressured environment
- Ability to deal with difficult situations
- Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels
- Working on own initiative without close supervision and as part of a team
- Working flexibly in responding to the varying demands of the role in order to achieve agreed outcomes
- AAT qualification (desirable)
**Benefits**
- Hybrid working - to give you the flexibility you need
- Holidays: 25 days increasing in line with length of service to a maximum of 30 days
- Enhanced auto enrolment pension scheme - to help you save for the future
- Life Assurance - to protect your loved ones should the worst happen
- Interest Free Season Ticket Loans
- Cycle to work scheme - discounted bicycles
- Family & wellbeing policy - to attract, retain and get the best out of a diverse team
- Flu and Eye Care Vouchers - to keep you healthy
- Employee Assistance Programme - 24/7 Health & Wellbeing support
- Help at Hand Remote GP app - to give you and your family access to medical experts quickly
- Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
**Salary**: Up to £25,000.00 per year
Schedule:
- Monday to Friday
Application question(s):
- Have you worked in Accounts
Work Location: In person
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