Admin Assistant

6 months ago

Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

demonstrate knowledge of the service to enable the post holder to contribute and inform decision making within the service. may work within clinical environments where basic conflict resolution may be required. work flexibly to meet the needs of the service. develop and maintain good working relationships by being flexible, adaptable, polite, positive and empathetic providing and receiving routine information.

work with sensitivity and have an understanding of the service and issues experienced by users. use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Respond to others communication difficulties. assist in ensuring the service experienced is positive and service user confidentiality is maintained at all times.

Treat everyone eg, service users, their relatives, visitors, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values. KEY RESULT AREAS: 1.1 Service provision: To assist the department with routine office duties, appropriate to the role, for example: Word processing of correspondence /reports/ other documents accurately via copy or audio To take and transcribe notes Dealing with telephone calls/ messages Photocopying/ Scanning/ Filing Receiving visitors/Reception Monitor and maintain department stationery supplies Reporting faults Mail handling Arranging meetings, hospitality, venues, distributing agenda/notes Managing diaries Maintain databases Demonstrate duties to new starters Provide cover for other members of the team. Deliver excellent levels of service and address or report to the Administrative Supervisor, in a timely manner, when these standards have not been met. Support the Team Manager as required.

Proactively and positively contribute to the achievement of business outcomes through individual and team effort, with the focus being on delivering excellent customer services. Work within defined parameters, prioritise own tasks and respond to peoples needs.Refer and seek guidance/supervision on issues outside of post holders level of competence or authority. Help to promote an open, welcoming, person-centred culture seeking feedback from users of the service to aid service improvement. Produce clear and accurate written correspondence as appropriate to the role, using competent IT skills, accurate data inputting and use of Trust Intranet and Internet as required.

Maintain accurate documentation. Use appropriate documentation/systems in accordance with local and Trust standards. Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality..

Build and sustain effective communications to ensure good team working and collaborative working practices. Disseminate knowledge, and information to those who need to know. Support the smooth running of administrative systems and meeting of all relevant deadlines. Undertake infection prevention and control by performing hand hygiene, cleaning, disinfecting etc.

Proactively identify additional activities in accordance with the role, which would increase postholder efficiency and the efficiency of the team; offer suggestions for improvement and implement agreed activities. Support the Trusts culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes. 1.2 Working as part of a Team: Organise meetings/ events using electronice diaries and produce and distribute associated documents as appropriate to the role. Assist with general clerical duties appropriate to the role eg, reception duties, dealing with post, photocopying, ordering/requisitioning, reporting faults, filing/retrieval, booking appointments, faxing, scanning, diary management, petty cash, minute/note taking and the collation and distribution of data.

Accurately record and up date department/service computerised/maual records and systems, tracking service user records as appropriate and in accordance with operating procedures, collate and provide data as directed. To provide cover or support to others as required. Assist in delivering excellent levels of customer services to people. Assess, problem solve or report, in a timely and proactive manner, when these standards have not been met.

Assist in providing a positive link between the department/service and those who use it. Ensure service user privacy, dignity, rights, choices are maintained at all times. Provide and receive service user information using tact, reassurance, empathy and persuasive skills as required. Ensure urgent matters are acted upon timely, within service performance standards.

Keep appropriate statistical records/information as and when directed by the team/service for audit purposes. Assist in the provision of statistical returns as required which may involve entering statistical data onto databases. Provide relevant assistance as and when directed to support all colleagues. Send and r

  • Office Admin Assistant

    17 hours ago

    Wakefield, United Kingdom AEM Building Services Ltd Full time

    **AEM Building Services Ltd. Office Admin Assistant required Wakefield WF2** AEM Building Services are a fast-growing regional facilities services provider and due to continued growth have a vacancy for an office admin assistant (based in the Wakefield area) to join an established team. You will be responsible for a range of data admin, spreadsheets and...

  • Admin Assistant

    1 day ago

    Wakefield, United Kingdom Reed Business Support Full time

    We are currently recruiting on behalf of our client based in the centre of Wakefield who are looking for a temporary Administrator - immediate start Hours of work are 30 hours - Monday to Friday 9.00 a.m. - 4.00 p.m. You will be providing full admin support for a busy team environment. - Taking accurate messages - Audio/general typing of documents -...

  • Call Centre

    7 months ago

    Wakefield, United Kingdom Specsavers Full time

    **Call Centre / Admin Assistant** **Location: Wakefield** **Hours: Full time - 40 hours** **Training will be provided** Perks: Experience: Admin experience is essential for this role. We’re looking for someone to join our team as an Administrator and Call Centre Assistant. In this role you will be our customers first point of contact when they call...

  • Merchandising Admin Assistant

    2 weeks ago

    Wakefield, United Kingdom ROC Recruitment Full time

    We have a great opportunity for a Merchandising Admin Assistant to join the Merchandising team in a well-established fashion retailer. In this role you will be working as part of a growing team and reporting into the Junior Merchandiser and Assistant Merchandiser. Ideal for a fashion graduate looking for an entry level role . The Head Office is home to their...

  • Merchandising Admin Assistant

    2 weeks ago

    Wakefield, United Kingdom CV-Library Full time

    We have a great opportunity for a Merchandising Admin Assistant to join the Merchandising team in a well-established fashion retailer. In this role you will be working as part of a growing team and reporting into the Junior Merchandiser and Assistant Merchandiser. Ideal for a fashion graduate looking for an entry level role . The Head Office is home to their...

  • Warehouse Admin

    7 months ago

    Wakefield, United Kingdom Essential Recruitment Full time

    **Warehouse Admin - WF2** We are currently looking for an Admin / Office Assistant to join our growing client based in Ossett, Wakefield. You will be joining a highly established team! If you’re looking for a long term opportunity and stability we may have the job for you! **Key Details**: - Monday to Friday, 9-5pm - Immediate starts available -...

  • Business Admin Support

    7 months ago

    Wakefield, United Kingdom Juice Personnel Full time

    Business Admin Support- Key role information - Date added: 21-11-23 - Hours: Monday to Friday 8.30am to 5.30 pm (5pm finish on Friday) - Wage: £10.42 p/h - Sector: Commercial - Location: Wakefield **An exciting opportunity...**: **Business Admin Support**: Juice are delighted to be working with a brand new client who are based on the lovely grounds of...

  • Admin Assistant

    7 months ago

    Wakefield, United Kingdom Fortem People Full time

    Our well-established client in the Financial Planning industry is looking for two Client Support Executives to join the team. These roles will provide administrative support to the Practice. **Working Location**: Wakefield **Salary**: £23,000 **Hours per week**: 35 hrs **Working hours**: Monday to Friday 9.00am - 5.00pm (1hr lunch) **Key Duties and...

  • Admin Assistant

    7 months ago

    Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

    **1.1 Service provision**: To assist the department with routine office duties, appropriate to the role, for example: Word processing of correspondence /reports/ other documents accurately To take and transcribe notes Dealing with telephone calls/ take accurate messages Photocopying/ Scanning/ Filing Receiving visitors/Reception Reporting faults Mail...

  • Admin Assistant

    9 months ago

    Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

    Demonstrate knowledge of the service to enable the post holder to contribute and inform decision making within the service. May work within clinical environments where basic conflict resolution may be required. Work flexibly to meet the needs of the service. Develop and maintain good working relationships by being flexible, adaptable, polite, positive and...

  • Administration Assistant

    1 week ago

    Wakefield, United Kingdom West Riding Recruitment Careers Full time

    Administration Assistant I'm delighted to be recruiting for my Client who are based in Ossett for an Administration Assistant to join their Business to become an integral Team Member on a temporary to permanent basis.My Client requires someone who has great organisational skills and the ability to prioritise their workload.Some previous administrative...

  • Administrative Assistant

    7 months ago

    Wakefield, United Kingdom PV People LTD Full time

    PV People is a startup solar PV installer with a wealth of knowledge of Solar PV and the solar industry. We are not a company diving in and trying to work it out, we’re already the experts that have come together to do things right. Lead by an engineer with a masters in electronic engineering and an office of technicians that sell the systems and provide...

  • Technology Enabled Care Admin Coordinator

    7 months ago

    Wakefield, United Kingdom Wakefield Cares Careers Hub Full time

    An exciting opportunity has arisen for the position of an Admin Coordinator - Assistive and Technology Enabled Care. Our Service recognises the value and importance TEC and the opportunities it creates in transforming and enhancing people’s choices and empowering them to live independently and for longer in their own home. **The role** We are looking for...

  • Accounts & Admin Assistant

    1 day ago

    Wakefield, United Kingdom The Harratts Group Full time

    **Are you looking for your next challenge? If so, we want to hear from you!** The Harratts Group is a family-owned and run business which prides itself on great customer service. Our dealerships specialise in Mitsubishi, Nissan, Renault, Dacia & Kia, plus a Paint & Body Centre. Since 1966, Harratts have worked hard to build the best relationship with our...

  • Accounts Assistant

    7 months ago

    Wakefield, United Kingdom Page Personnel Full time

    Exciting new Accounts Assistant position based in Wakefield - Well-established business with great benefits **About Our Client**: Page Personnel are currently working with a well-established manufacturing organisation based in Wakefield that have an exciting opportunity for an Accounts Assistant to join their team on a permanent basis. Our client have seen...

  • Admin Assistant

    7 months ago

    Wakefield, United Kingdom Major Logistics Full time

    Our Client in Grange moor is looking for a canidate who is proficient in Computer skills. The right canidate must have experience in a busy warehouse environment. Shift timings are 10am - 6:30pm. **Job Types**: Full-time, Temp to perm **Salary**: From £10.42 per hour Schedule: - Monday to Friday **Experience**: - Administrative experience: 1 year...

  • Conveyancing Assistant

    7 months ago

    Wakefield, United Kingdom SJC Partners Full time

    Conveyancing Assistant My client, a highly reputable, multi-service Law firm is currently looking for Residential Conveyancing Assistants to join their high performing property department in Wakefield. **The Role** - Assist the fee earners with all aspects of their caseloads from inception to completion - Deal with incoming post - Deal with any admin and...

  • Admin Assistant

    7 months ago

    Wakefield, United Kingdom West Yorkshire Police Full time

    Location 1 - Wakefield Salary 1 - £23,121.00 - £24,462.00 per annum Job Advert 1 - Administrative Assistant - Professional Standards Department - Wakefield - One full time permanent post of 37 hours. - £23.121.00 - £24.462.00 per annum. - West Yorkshire Police is looking to appoint an Administrative Assistant to join their small team in the...

  • Apprentice Finance Assistant

    7 months ago

    Wakefield, United Kingdom Woodspeen Training Limited Full time

    Our client are one of Yorkshire’s leading manufacturer of high-quality home improvement products including contemporary extensions, conservatories, orangeries, replacement roofs, and windows and doors. We have a fantastic opportunity for a Finance Apprentice to join a small, busy, and friendly team. You will develop your knowledge and experience of the...

  • Property Pa and Admin Assistant

    7 months ago

    Wakefield, United Kingdom Gracio sourcing and lettings Full time

    Experienced Personal Assistant Wanted!! Are you an organizational wizard with outstanding communication abilities? A leading property firm is seeking a highly skilled Personal Assistant to support our executive team. We're a small but growing business and need ambitious, hard working and individuals that have initiative and good at independent...