Canteen PPC Administrator

3 weeks ago

Stirling, United Kingdom Scottish Prison Service Full time

Based at HMP YOI Stirling and reporting direct to the Procurement Manager, the post holder will provide an effective and efficient general administration service across three establishments, with a particular focus on the administration of the prisoners’ canteen duties and processing of prisoner personal cash and wage related transactions. The post holder will be required to work to strict deadlines and within the parameters of the SPS Finance Policy- Responsibilities- Checking and calculating all prisoner canteen sheets prior to processing through the Prisoner Record System (PR2). Bag, tag and store individual orders for dispatch to the prisoners within the 3 establishments- Conducting monthly reconciliations canteen transactions through PR2- Working with the Procurement and/or Finance Manager to conduct weekly, monthly and Year end stock checks of all canteen items and reconcile these to stock issued. ensuring all variances are managed and processed in line with SPS Finance Policy- Maintaining stock levels and re-order stock on a weekly basis as required- Processing, ordering and collecting all prisoner sundry items from Suppliers- Updating and maintaining prisoner telephone lists and assist in processing financial transactions through PR2 for prisoner wage payments, phone credits and canteen purchases**Person Specification**- Qualification Requirements- Minimum of 2 National Five (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar role and/or environment. Essential- Knowledge, Skills and Experience Requirements- Competent in MS Office packages including Excel, Word, Outlook, etc. Essential- Ability to demonstrate strong numerical skills and an attention to detail in all aspects of the role. Essential- Ability to analyse, interpret and report on a range of information. Essential- Previous experience in an administration/ stock management role. Essential- Behaviour Requirements- Plan & Organise- Relationships & Collaboration- Selection method 1- Interview

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