Group Human Resources Administrator

6 months ago


Rochford, United Kingdom Ipeco Holdings Full time

**INTRODUCTION**:
Ipeco Holdings Limited was founded in 1960. More than 50 years on it is still a privately owned UK company. We are engaged in the design, development, manufacture and test of niche products for the aerospace and defence industries. Principal products include aircraft crew seating, executive passenger seating, galley inserts, salt bath brazed chassis and electronic power management systems.

Ipeco operates across a wide range of market sectors and is always seeking new staff in a variety of disciplines - from machining and assembly to commercial, technical and administration. We depend on and value highly the skills of our employees, in order to achieve our business goals and to uphold our reputation for high quality service.

**OVERALL PURPOSE OF THE ROLE**:
To act as the first point of contact for all Human Resources related queries and to provide an effective Human Resources administrative service.

**PRINCIPLE ACCOUNTABILITIES**:
Recruitment and Selection
- To maintain a log of recruitment spend against specified budget.

On-boarding and Induction
- Administer on-boarding for all new starters, including but not limited to: preparing employment contracts, offer packs and processing all pre-employment checks.
- Organise inductions for new starters, liaising with the appropriate Supervisor/Line Manager, prepare induction documentation and maintain a log, chasing outstanding documents where required.
- Administer the probation process, including but not limited to: scheduling probation review meetings, chasing outstanding reviews and confirming successful completion of probation.

Absence Management
- Record and log employee absence self-certification and return to work interview forms, highlighting persistent short-term sickness absence and escalating cases where a risk assessment is required and/or where sickness/injury is reportable.
- Record and log statements of fitness to work, informing the Group Human Resources Assistant and/or Advisor of long term sickness concerns.
- Administer schedule for occupational health site visits, health surveillance for designated workers and health assessments for new starters, where required.

Employee Relations
- Collate, distribute and maintain documents as required, relating to any formal disciplinary, grievance and/or investigation.
- Acknowledge resignations in a timely manner, liaising with the appropriate Supervisor/Line Manager and ensure any non-standard arrangements for notice periods and pay in lieu of notice is captured in writing.
- Ensure exit interviews are carried out and feedback recorded and logged.

Performance Management
- Record and log performance reviews, chasing outstanding reviews were required

HR Practice
- Respond to mortgage, tenancy and employment references.
- Ensure the HRIS, Human Resources Intranet Apps and electronic personnel files are maintained and filing is completed in a timely manner.
- Distribute notices and organise update to the HR Website accordingly.
- Support the drafting, issuing and maintenance of all personnel related data and ensure meeting minutes and supporting documents are recorded and logged in a timely manner.

**ESSENTIAL REQUIREMENTS**:

- GCSE English and Maths (or equivalent) at grade C or above
- CIPD Level 3 Certificate in People Practice (or equivalent) or working towards
- Strong administrative skills
- Working knowledge of business software, including Microsoft Office
- Effective listening, verbal and written communication skills
- Excellent interpersonal skills
- A high level of confidentiality
- Ability to demonstrate a methodical, organized and flexible approach to work
- Tact and diplomacy
- Ability to plan, organise and prioritise workload to meet deadlines
- Ability to work independently while collaborating in a team environment
- Ability to work under pressure and to deadlines

**DESIRABLE REQUIREMENTS**:

- Experience in a similar and/or same role

**COMPANY BENEFITS**:

- Health Care Cash Plan*
- Contributory Pension Scheme for eligible employees
- Employee Assistance Programme*
- 24 days holiday (in addition to UK Bank and public holidays)
- Life Assurance
- Company Sick Pay Scheme*
- Free car parking
- Early finish on Fridays (1.00pm)
- Sports and Social Club
- Flexible Working
- Onsite Cafe Facilities at New Facility, SS4

(*Available after 1 year of service)

**Job Types**: Full-time, Permanent

**Salary**: Up to £25,000.00 per year

**Benefits**:

- Gym membership

Schedule:

- Monday to Friday

Application question(s):

- Are you CIPD Level 3 qualified in People Practice (or equivalent) or working towards this?
- Do you have experience in a similar and/or same role?
- Do you have working knowledge of business software, including Microsoft Office?

Work Location: In person


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