Administrative Assistant

3 weeks ago


Liverpool, United Kingdom GGRS Energie Ltd Full time

**Job Summary**

We are looking for a responsible Administrative Assistant to join our friendly expanding team to perform a variety of administrative, clerical and data entry tasks. Duties of the Administrative Assistant include providing support to our directors, managers and employees, assisting in daily office needs, data entry and managing our company’s general administrative activities.

GGRS Energie Ltd is a renewable energy company passionate about making sustainability a reality for everyone specializing in Solar PV and battery installation.

**What does an Administrative Assistant do?**

If you also have previous experience as a Secretary, Data Entry Clerk or Executive Assistant and familiarity within the energy industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

**Responsibilities**

**Responsibilities**
- Answer and direct phone calls
- Organize and schedule appointments
- Assist in the preparation of regularly scheduled reports
- Administrative duties such as filing forms and reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Enters data from paper records into database management system within specified timeframe
- Reviews data to ensure accuracy of data input and prioritises projects in order of importance
- Ensures confidentiality of information by keeping confidential data private and secure
- Troubleshoots customer and account system changes and upgrades with testing of data input and output and records results
- Backs up important data files to secure storage system
- Follows policies and procedures and reports changes necessary to improve systems or reduce costs
- Learns systems and staying updated on upgrades and procedural changes
- Updates spreadsheets and populating reports for regular review by upper management and senior leadership
- Ability to retrieve information held on computer systems to generate reports
- Interacts with clients as well as team members regarding data input
- Maintain accurate records of computer and software systems updates, upgrades and other changes

**Requirements and skills**
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and scanners
- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work and projects
- Ability to Work on Deadlines
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Excellent Customer Service
- Skilled Typist
- Keep Accurate Records
- Ability to Work on a Team
- Critical Thinker
- Enjoy Working with Computers
- Confidentiality
- Trustworthy
- Ethical
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

**Frequently asked questions**

**What does an Administrative Assistant do?**

Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications.

**What are the duties and responsibilities of an Administrative Assistant?**

Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, data entry, preparing documents, and managing the calendar of our engineers.

**What makes a good Administrative Assistant**

Successful Administrative Assistants are effective communicators who speak clearly and are personable and welcoming when answering incoming calls. They use proper grammar and put people at ease when they're on the phone or speaking one-on-one with other staff members or customers. They are well organized, pay attention to detail and are able to manage their workload effectively.

**Who does Administrative Assistant work with?**

Administrative Assistants typically report to a Managing Director unless assigned directly to a line manager. Most Administrative Assistants support the entire office in smaller companies and work with various department managers and staff.

**Job Types**: Full-time, Permanent

**Salary**: £9.50-£10.50 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Liverpool, L33 7UY: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative Assistants & Receptionists: 1 year (p



  • Liverpool, United Kingdom Ultracell (UK) Ltd Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Main Responsibilities**: - Sales Order...


  • Liverpool, United Kingdom Glenarie Manor Full time

    Responsibilities: - Perform various clerical tasks, such as filing, photocopying, and organizing documents - Assist with scheduling appointments and managing calendars - Act as a personal assistant to the manager, assisting with administrative tasks as needed - Proofread documents for accuracy and completeness **Skills**: - Excellent organizational and...


  • Liverpool, United Kingdom Search Consultancy Full time

    My City Centre based client is looking to recruit Administration assistants on a 6 month fixed term contract to provide a first class Administration service to the various Financial Services departments. The role is offered on a permanent basis and will be initially offered on a 6 month basis although this may be extended depending upon internal...


  • Liverpool, United Kingdom Kyzen Sports Full time

    As an Administrative Assistant specializing in document management and compliance at Kyzen Sports Accountancy Firm, you will play a pivotal role in ensuring the accuracy and completeness of client records and documents. This position requires a keen eye for detail, strong organizational skills, and the ability to follow up with clients for necessary...


  • Liverpool, United Kingdom Reed Social Care Full time

    Support Worker/ Administration Assistant required Here at Reed Health and Care we are currently recruiting for an administration assistant to help and support a person who is registered blind in the Stockbridge Village area of Liverpool. Your role will involve helping the person with administration tasks at their office job, this will enable them to work...


  • Liverpool, United Kingdom Commercial Fleet Rentals Limited Full time

    '''Duties''' We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include: - Creating and maintaining documents, spreadsheets, and presentations using Google Suite - Performing...


  • Liverpool, United Kingdom Consumer Rights Energy Full time

    Job Description: Administrative Assistant Location: Hybrid - Various Office and Remote Company: Brainbox Group We are a dynamic and rapidly growing organisation with a diverse portfolio of companies spanning various sectors including Technology, Software, Web Development, Building & Retrofit, Finance, Legal, and Medical. We value respect and maintain a...


  • Liverpool, United Kingdom Tradewind Recruitment Full time

    **Exciting Opportunity at Tradewind Education! Administration Assistant Needed for Primary SEMH School in West Derby - Full-Time Position (8 am to 4 pm)** Are you an organised and enthusiastic individual looking to play a vital role in a Primary School focused on Social, Emotional, and Mental Health (SEMH)? Tradewind Education is seeking a dedicated...


  • Liverpool, United Kingdom 3M Resourcing Ltd Full time

    3M resourcing are working with the local authority to recruit 2 x Administrative Assistants. The role will be working within the Council's Transactional Services Department, you will be a member of the Accounts Receivable (AR) team and will assist in the maintenance of system records and completion of data cleansing exercises to ensure that the systems are...


  • Liverpool, United Kingdom DWF Full time

    **Administrative Assistant (Admin Hub) -Real Living Wage** We are looking to attract an Administrative Assistant to join DWF, an award-winning legal business. You will be joining our Secretarial & Administration Team and be responsible for supporting the business in the production of on-site administration. This role as such involves general...


  • Liverpool, United Kingdom Kyzen Sports Full time

    **Company Background** Kyzen Sports is a young, exciting firm that offers a tailored service to their clients, with services covering both accounts, tax & more. Kyzen Sports' client base is made up of mostly sports professionals including football, rugby & cricket players at a variety of different levels. We understand that many athletes struggle to deal...


  • Liverpool, United Kingdom First 4 Recruitment Full time

    We have an exciting opportunity available for an Administrative Assistant to join our clients team assisting with the completion of general administrative duties. The position will be offered on a 3 month contract however, may go on longer dependant on work loads. This is an fantastic opportunity for someone with good administration experience, good...


  • Liverpool, United Kingdom Akton Recruitment Full time

    Liverpool £15 Per Hour - 4 Month Contract I am recruiting for a local authority who is looking for someone to provide Administrative assistant to provide support around panels - includes paperwork prep and minute taking. Main Responsibility Working in multi-functional teams covering administration, the collection of local taxation, cashiering, and...


  • Liverpool, United Kingdom Brook Street Full time

    **A great opportunity to join and work in the public sector as a full time Administration Assistant in Liverpool, City Centre.** **The role will be paid at £9.45 per hour. The hours are full time, 9am - 5pm Monday - Friday with a degree of flexibility** **Key Responsibilities may include**: " To provide an administrative function to support caseworkers,...


  • Liverpool, United Kingdom Starting Point Recruitment Full time

    SPR are proud to be recruiting for **Administration Assistants** for our esteemed client, with positions available in the vibrant **Liverpool** area, this will be on a **Temporary** assignment. **Location**: Liverpool, L2 **Rate**: £14.71ph **Working Hours**: 35hrs per week **Reporting To**: Team Leader **Key Responsibilities** - Working in...


  • Liverpool, United Kingdom Hays Specialist Recruitment Limited Full time

    Admin Assistant | 3 month temporary role | Liverpool city centre | Accountancy firm | 20-22k **Your new company** Our client is a well known Accountancy firm in Liverpool City Centre; they are seeking an Administration Assistant to work within the Global Mobility and Immigration sector for a minimum of 3 months. **Your new role** **What you'll need to...


  • Liverpool, Liverpool, United Kingdom Pertemps Full time

    Job SummaryPertemps is seeking a temporary administrative assistant to support our team. The successful candidate will have basic administrative experience and be able to work independently, prioritizing tasks effectively and maintaining attention to detail.Key Responsibilities:Data Entry and Management: Inputting and updating data into relevant systems,...


  • Liverpool, United Kingdom Imagine English Language Academy Full time

    **Administrative Assistant Job Responsibilities**: - Provide administrative support to ensure efficient operation of office. - Answer phone calls, support students and staff - Carry out administrative duties such as filing, typing, copying, binding, scanning etc. - Complete operational requirements by scheduling and assigning administrative projects and...


  • Liverpool, United Kingdom Caring Services Full time

    Caring Services are looking for an experienced Administrator to work in an office that provide accommodation and support for children who are leaving local authority care. - **Salary - £18,000 per annum**: - **9am to 5pm Monday - Friday**: - **Anfield, L6, Liverpool.** **Administrative assistant duties and responsibilities include**: - Providing...


  • Liverpool, United Kingdom Prime Recruitment Services Full time

    The main duties of this role: - Working in multi-functional teams covering administration, the collection of local taxation, cashiering, and customer contact. - To carry out general administrative duties related to the production of school travel passes. - Take steps to safeguard benefit expenditure, prevent and detect fraud wherever possible. Work...