HR Assistant
6 months ago
To complete transactional HR, payroll and recruitment processes; to
provide administrative support to HR teams, maintaining systems and
processes. Respond to queries from a range of people who use HR
services; managers, staff, Trade Unions, members of the public and the
Council’s contractors.
2 Principal accountabilities
2.1 Provide as part of the HR Service Desk (HR Resources Centre)
appropriate management of all matters/queries/questions raised by staff
and managers using this ‘first point of contact service’. Resolution of all
matters/queries/questions may be undertaken directly or assigned within
agreed protocols to other HR team members.
2.2 Process transactions to payroll and complete template contracts and
documents relating to e.g. starters, leavers and changes to working
arrangements on receipt of request from manager or HR colleague and
in line with standard operating procedures
2.3 Ensure compliance with audit requirements, always following standard
operating procedures and ensuring all relevant documents are filed to
the appropriate system.
2.4 Implement a range of HR processes, to include administration of
recruitment and selection processes and staff vetting, implementation of
benefit entitlements, organisation of hearings and other HR related
meetings, e.g. Trade Union consultation forums, staff events.
2.5 Administer a number of different systems that are IT based. Provide a
customer focused service to managers and staff where systems have
been opened up to the organisation, e.g. setting passwords, guidance
on system usage etc.
2.6 Carry out financial administration, e.g. raising purchase orders, paying
and recharging invoices and income.
Page 2 of 5
08/08/16 Final Version
2.7 Compile statistical information and participate in preparing new statistical
reports.
2.8 Take meeting notes at HR related meetings which may deal with
complex and sensitive data e.g. disciplinary and grievance hearings.
2.9 Provide an administrative service to assist projects across the service,
e.g. organising meetings, placing orders, etc.
2.10 Undertake simple research and participate in the implementation of HR
projects, as directed by senior staff.
2.11 Maintain efficient working relationships with team colleagues, other HR
services, Managers, the Trade Unions and people external to the
Council.
2.12 Archiving of documentation, using appropriate IT systems and file
management protocols
**Job Type**: Temporary contract
Contract length: 3 months
**Salary**: £15.00-£16.00 per hour
Schedule:
- Monday to Friday
Work Location: Hybrid remote in London, SE1 2HZ
Reference ID: HR Assistant
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