HR Assistant

6 months ago


London, United Kingdom deekay Full time

To complete transactional HR, payroll and recruitment processes; to

provide administrative support to HR teams, maintaining systems and

processes. Respond to queries from a range of people who use HR

services; managers, staff, Trade Unions, members of the public and the

Council’s contractors.

2 Principal accountabilities

2.1 Provide as part of the HR Service Desk (HR Resources Centre)

appropriate management of all matters/queries/questions raised by staff

and managers using this ‘first point of contact service’. Resolution of all

matters/queries/questions may be undertaken directly or assigned within

agreed protocols to other HR team members.

2.2 Process transactions to payroll and complete template contracts and

documents relating to e.g. starters, leavers and changes to working

arrangements on receipt of request from manager or HR colleague and

in line with standard operating procedures

2.3 Ensure compliance with audit requirements, always following standard

operating procedures and ensuring all relevant documents are filed to

the appropriate system.

2.4 Implement a range of HR processes, to include administration of

recruitment and selection processes and staff vetting, implementation of

benefit entitlements, organisation of hearings and other HR related

meetings, e.g. Trade Union consultation forums, staff events.

2.5 Administer a number of different systems that are IT based. Provide a

customer focused service to managers and staff where systems have

been opened up to the organisation, e.g. setting passwords, guidance

on system usage etc.

2.6 Carry out financial administration, e.g. raising purchase orders, paying

and recharging invoices and income.

Page 2 of 5

08/08/16 Final Version

2.7 Compile statistical information and participate in preparing new statistical

reports.

2.8 Take meeting notes at HR related meetings which may deal with

complex and sensitive data e.g. disciplinary and grievance hearings.

2.9 Provide an administrative service to assist projects across the service,

e.g. organising meetings, placing orders, etc.

2.10 Undertake simple research and participate in the implementation of HR

projects, as directed by senior staff.

2.11 Maintain efficient working relationships with team colleagues, other HR

services, Managers, the Trade Unions and people external to the

Council.

2.12 Archiving of documentation, using appropriate IT systems and file

management protocols

**Job Type**: Temporary contract
Contract length: 3 months

**Salary**: £15.00-£16.00 per hour

Schedule:

- Monday to Friday

Work Location: Hybrid remote in London, SE1 2HZ

Reference ID: HR Assistant


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