Medical Secretary

To provide a comprehensive secretarial service to Consultant(s), Medical Staff and the Departmental Team within the general procedures laid down for the Department. The confidential nature of all work concerning patients must be understood and safeguarded. The Medical Secretary is a part of a team and must regard the interests of the patient as paramount and, as such, must be aware of the Data Protection Act (1968) and be aware of the consequences of failure to comply with it.

To type (within agreed timescales), mostly from audio/digital dictation, radiology reports and other correspondence as required. Despatch reports promptly. To participate in the “Alert” system for notifying results. To take Minutes (as requested by Radiology Business Support Manager) at relevant departmental meetings with responsibility for circulating the Agenda prior to any meeting. To assist with the diary management of clinical/medical staff. To liaise with other hospitals, GPs and service users as required. To assist the Radiology Business Support Manager in CBU administrative duties as required. To provide support to the Consultants and junior Medical staff when other secretaries are absent due to sickness, annual leave, training etc. To assist Radiology Business Support Manager with the induction of new medical secretaries within the team, and to act as ‘mentor’ in helping them to understand office and hospital procedures. Participate in late rota to 8.00 PM as required - Monday to Thursday and until 6.00 PM on a Friday.

Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.

Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.

Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.

A CQC-rated ‘good’ organisation with ‘outstanding’ features, we are working towards university hospital status, having achieved teaching hospital status in 2019.

Our workforce of nearly 5,000 across both sites comprises more than 50 nationalities. We strive to be an equal, diverse and inclusive employer, which is recognised as a pioneer in its equality, diversity and inclusion work. The Trust is proud to have achieved numerous external accreditations and is working towards achieving the Anti-Racist Organisation Framework, recognising the importance of anti-racism in all that we do.

To type (within agreed timescales), mostly from audio/digital dictation, radiology reports and other correspondence as required. Despatch reports promptly. To participate in the “Alert” system for notifying results. To take Minutes (as requested by Radiology Business Support Manager) at relevant departmental meetings with responsibility for circulating the Agenda prior to any meeting. To assist with the diary management of clinical/medical staff. To liaise with other hospitals, GPs and service users as required. To assist the Radiology Business Support Manager in CBU administrative duties as required. To provide support to the Consultants and junior Medical staff when other secretaries are absent due to sickness, annual leave, training etc. To assist Radiology Business Support Manager with the induction of new medical secretaries within the team, and to act as ‘mentor’ in helping them to understand office and hospital procedures. Participate in late rota to 8.00 PM as required - Monday to Thursday and until 6.00 PM on a Friday.

Please see the attached Job Description and Person Specification?