Site Management Co-ordinator-1

3 weeks ago

Port Ellen, United Kingdom Diageo Full time

Job Description:
Site Management Coordinator

Port Ellen

Full time, Permanent

End date to Apply: 16th April

Join our Supply & Manufacturing Team

Our Supply Chain and Manufacturing team are problem-solvers, sourcing, producing and delivering our much-loved brands to delight customers around the globe. Over half of Diageo’s 27,000+ people work in Supply Chain and Manufacturing. It’s an intricate and sophisticated operation that’s the product of logístical, manufacturing, and technical collaborations.

Our teams in 100 sites in over 30 countries cover production facilities, supplier relationships, customer collaborations and third-party agreements. We’re committed to realising our ‘Society 2030: Spirit of Progress’ goals, to protect the environment and support our farmers and suppliers. Whatever your skills and experience, we’ll help you to thrive in our inclusive culture.

Purpose of the Role
- Lead and advocate good governance to ensure that all health, safety and environment targets are met by driving site compliance with all legislation, internal policies & Company Standards.
- Drive the governance compliance agenda across their group to ensure improved site performance against governance KPIs and delivery of site strategy goal of 100% compliance.
- To ensure zero additional costs to site through non-compliance, and (in line with Diageo’s code of conduct) to source the most financially viable option when identifying suppliers of materials.
- Responsible for the co-ordination of specific contractor activities on site Inc. Supplier tendering, undertaking contractor inductions and feedback processes, documentation management & scheduling of works. Support with assessing suitability of Risk Assessments and Method Statements (RAMS). Challenging where submitted RAMS do not met Diageo standards.
- Using bespoke systems including SAP, Entropy, OneLook, EQMS & Enablon to record data and source necessary information.

Key Accountabilities

Responsible for co-ordinating adherence to site compliance including:

- Entropy/ Enablon action Management for all Actions on Entropy, OneLook & Enablon including MOC, SIRC & Audit Actions
- EQMS review - inc update and administration of Site Owned Documents
- Global Governance data compliance and support SOM compliance tasks
- Support development of site CARM Design Assessments & lead site CARM testing
- SIRC ownership including planning and management of closure
- Site knowledge management and responsibility for co-ordinating and updating site governance documentation (e.g. site drawings, safety reports, registers & plans etc)
- Own and update Legionella Management Folder
- Auditee for internal and external audits (e.g. FEMAS, ISO, GRMS Tier 1)
- Organise and chair the quarterly risk forum
- Understand and facilitate the Management of Change process and provide support as required.
- Support Planned Governance Site Visits - e.g. Willis; CARM, Occ Hygiene Surveys, ISO; FEMAS (as applicable)
- Occasional travel to nearby Distilleries

Responsible for Contractor Co-ordination including:

- Supplier Tendering and documentation management
- Contractor Inductions & Contractor Feedback Management
- SAP Maintenance and Compliance Management
- Scheduling of 3rd party recurring contract work
- RAMS review and permit preparation

Skills and Experience

**Qualifications**:

- Completed an externally recognised qualification in business administration, or equivalent
- IOSH Managing Safely (or willing to complete)

Experience
- Experience of working in a team and meeting the demands of a fast-paced environment
- Proficient in the use of standard business (MS Office), Diageo packages (SAP, EQMS, Entropy, Enablon, Discoverer, Quip) and third-party portals as required
- Must possess full, clean UK driver’s license
- Good knowledge of H&S requirements for production areas
- Good knowledge and understanding of Diageo Governance Policies, Protocols & Procedures

**Skills**:

- Interpersonal/communication skills
- Prioritisation of time and workload
- Ability to build/maintain strong relationships with the site management team and key stakeholders
- Ability to challenge others to achieve desired outcome for the site

Working with Us

Join us and you can also expect a highly competitive and flexible rewards and benefits package including an annual bonus, product allowance, 6 months of paid parental leave, private medical insurance, share options, contributory pension scheme.

Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality, or ethnicity.

We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills, and capabilities in each of the 180 countries in which we operate and

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