Contract Administrator

2 months ago


London, United Kingdom Integral UK Full time

**Main Duties and Responsibilities**
To provide a comprehensive and flexible contract administration service to the contract. To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and support the contract manager

**Key Responsibilities**
- To administer all financial and commercial aspects of the contracts.
- To assist in the production of supporting financial information.
- To maintain and update both manual and computer records relating to areas of which Integral are responsible.
- To prepare and issue predefined reports, which form part of the contracts and customers requirement.
- To administer quality management system documentation and ensure compliance.
- Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.
- Correspondence and filing
- Minutes of meetings
- Preparation of reports and documentation
- Updating of electronic records
- Material ordering and administration
- Subcontractor's administration
- Raising purchase orders and ensuring that purchase orders are updated when changes required.
- Production of valuations and presentation of results
- Production of short-range plan information
- Quote logging and processing
- Collating timesheets from engineers, chasing and checking quality of data
- Contract set-up (PPM / System support)
- Application billing preparation
- Contract escalation process

**Experience and Qualifications**
- Proficient IT skills including MS Word, MS Excel and MS PowerPoint
- Comfortable with data analysis and numerical reasoning
- Working towards, or have gained, a recognised finance qualification(preferably AAT)
- Excellent knowledge and use of Microsoft Excel
- Previous administration experience
- Excellent computer and I.T competencies
- Excellent written and verbal communication
- Good knowledge of ISO90001 principles
- Ability to prioritise workload and manage several tasks concurrently


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