Accounts Coordinator

5 months ago

London, United Kingdom Vedder Price LLP - London UK Full time

Vedder Price's London office is looking for an Accounts Coordinator. The Accounts Coordinator will provide accounts support to the London, Singapore and any other future international offices.

**As an Accounts Coordinator, your duties will include but not be limited to**:
**_ Purchase Ledger/AP_**
- Coordinating London purchase ledger function including:

- Entering supplier invoices in Chrome, ensuring compliance with local regulations and firm policies
- Liaising with suppliers and resolving queries
- Internal communications relaying supplier changes
- Reconciling London office credit card, including liaising with fee earners, PA’s and office services to obtain missing receipts and any further information
- Escalating urgent payments internally
- Maintaining internal files and records

**_Billing_**
- Matter management prior to billing, including liaising with fee earners, PAs and Conflicts team
- Preparing proformas and invoices for London as directed, with reference to engagement letters and rate agreements, and with attention to VAT and SAR requirements, including liaising with fee earners and PAs.
- Preparing proformas and invoices for billing assignments in other offices including Singapore, New York and Washington, with reference to billing arrangements in place, including liaising with fee earners and PAs.
- Resolving queries
- Ad hoc reporting as required

**_Cash/Bank_**
- Allocating funds received into office and client account for invoice payments, for London and Singapore
- Identifying situations where further attention is required under the SARs
- Coordinating transfers between office and client account to ensure compliance with SARs
- Assisting with handling client funds for onwards transmission

**_Regulatory _**
- Compliance with local regulations (VAT/GST) and attention to SARs
- Coordinating daily reporting for review

**_Other_**
- Participation in firm projects such as system upgrades
- Audit assistance as required

**Skills & Competencies**:

- Working knowledge of the Solicitors Accounts Rules
- Excellent written and oral communication skills
- Attention to detail and accuracy
- Ability to maintain confidentiality
- Ability to work independently as needed
- Critical thinking ability, problem solving skills and able to exercise good judgment
- Excellent organization skills and ability to multi-task and prioritize work
- Self-starter with a willingness to accept/seek responsibility beyond what is formalized in the position description

**Qualifications & Required Experience**:

- At least 3 years’ experience working in a busy legal accounts department
- Position also requires the ability to work under pressure to meet strict deadlines.

**Computer Skills**:
To perform this job successfully, an individual must be proficient in the following software:

- Experience of legal accounts management package - 3E preferred but not essential
- Experience with Chrome River (preferred)
- Proficient in word processing software (MS Word) and extremely proficient in spreadsheet software (MS Excel)

**Equal Employment Opportunity

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