Office Assistant

1 month ago


Glasgow, United Kingdom Adecco Full time

**JOB PURPOSE**

We are looking for an experienced Office Assistant to support the COO, Leadership Team and a busy office environment.

You will be a proactive, excellent organiser and communicator with the ability to multi-task and flexibility to work in this dynamic and ever-evolving environment.

You will work well under pressure to meet tight deadlines with a positive and can-do attitude.

**KEY ACCOUNTABILITIES/DELIVERABLES**

**Office Assistant**
- Effective and extensive management of the electronic diary, assessing priority of appointments and reallocation as necessary
- Extensive interaction with COO's direct reports and wider team based in Glasgow
- Maintain a rhythm of Finance events / calendar for the COO's direct reports, and next level management
- Compose internal communications on behalf of the COO
- Support in collating and drafting information for presentations
- Collate and distribute papers for monthly recurring meetings
- Provide support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and follow up.
- Creation and maintenance of department intranet pages

***

**General office support**:

- Assist with general office duties such as answering the phone, opening mail, printing, photocopying, and scanning of documents
- Support the organisation and coordination of office team events
- Set up of video/audio/teleconferencing as required

**PERSON SPECIFICATION
**Person Specification**:

- Experience supporting a C-level executive preferred
- Educated to A-Level standard or equivalent is desirable
- Able to manage complex and highly confidential information
- Problem-solver
- Strong secretarial skills, good spelling and grammar
- Flexibility with the occasional late night / early start if required
- Comfortable when working to tight deadlines and able to turn work around within a short time span where demands are liable to change at short notice
- Demonstrate a high degree of personal organisation and self-management
- Excellent interpersonal and social skills. Able to operate with diplomacy, tact and empathy
- Excellent MS office proficiency

***

**Eligibility Requirements***
- Eligible to work in the UK

***

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Petra Sandy



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