Executive Assistant

5 months ago

Newport, United Kingdom Crown Commercial Service Full time

**Details**:
**Reference number**:

- 330055**Salary**:

- £27,252 - £30,295- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- Band 2**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Liverpool, Newport (Gwent)About the job

**Job summary**:
**_ Are you a self-starter who enjoys finding solutions to all types of problems? Are you great at building collaborative working relationships? _**

**The Role**

You will be responsible for providing high quality administrative support to Executive Board Directors, as well as providing some support to the Directorate Business Manager and wider Private Office as required. You will work as part of a small team of Executive Assistants, providing cover as required.

**Strategy, Policy and Governance overview**

Strategy Policy and Governance’s (SPG) purpose is to enable the effective leadership of CCS, acting as the point of coordination, the conscience and a centre of excellence for CCS by:

- helping to define and implement our ambition, vision and strategic objectives;
- ensuring CCS successfully implements government policy and operates effectively within regulation;
- coordinating and driving effective decision making; and
- acting as the repository and guardian of those decisions, so that CCS operates with consistency, knowledge and foresight.

We consist of four teams - the Strategy Team which coordinates and communicates CCS strategy, the Governance team which provides the secretariat for CCS's executive and non-executive governance boards, the CEO office team which supports the Chief Executive and manages ministerial, Cabinet Office and parliamentary engagement and the Policy and Legal team which ensures CCS delivers government commercial policy, remains compliant with relevant procurement legislation and manages its legal risks effectively.

**Team Summary**

This role sits within a team of six Executive Assistants, providing support to Executive Board members and other SCS2 Directors. The team forms part of the Private Office, which works alongside the Strategy, Policy and Governance teams, providing support to the CEO and helping to shape, develop and progress issues that are central to the organisation’s success.

**Job description**:
**Key Accountabilities**
- Proactive management of the Executive Board Director’s diary, meeting business requirements, resolving conflicting demands on the director's time and planning schedules, ensuring that time management is optimised.
- Arranging business travel and accommodation for the Executive Board Director and other senior members of staff as required.
- Acting as primary point of contact for a named Director, providing support with travel booking; expenses; diary management; meeting room bookings; Workday tasks
- Working with the deployed Directorate Business Manager and supporting the activity of the Executive Board Director and supporting their wider Directorate.
- Acting as primary point of contact for enquiries relating to the Executive Board Director's office using initiative and responding to and/or directing enquiries to the relevant parties, acting with diplomacy and maintaining strict confidentiality at all times.
- Facilitating meetings for the Executive Board Director and other senior members of their team as required
- Event Management - Contributing towards the organisation and coordination of large scale directorate events.
- Developing and maintaining a base knowledge of the key deliverables of the business areas, keeping up to date with changes to key external partners.
- Working as a team with other Exec Assistants to ensure appropriate cover for absences etc, and other administrative support to the Private Office team as required

**Person specification**:

- The ability to work as part of a team to build and develop strong customer and internal stakeholder relationships.
- Proven written and verbal communication skills, including the ability to clarify detail, provide/obtain information.
- Excellent organisational skills with the ability to prioritise own and others workloads and to undertake independent decisions with regard to own and others workloads without reference to line management.
- Experience of working with senior leader/director within the public or private sector, providing support and demonstrating good judgement on when to act and when to escalate issues.
- Competent level of IT skills with the ability to learn new IT systems and processes

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Seeing the Big Picture

**Benefits**:

- Alongside your salary of £27,252, Crown Commercial Ser

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