Admissions Officer

6 days ago

Abingdon, United Kingdom St Helen and St Katharine Full time

The Admissions Officer is a key member of the School’s admissions team. Working closely with the Registrar, they are responsible for ensuring the smooth running and successful completion of the admissions process, from initial enquiry through to the student joining the School.

We seek a confident professional with proven organisational and administrative skills. It is essential that the post holder has excellent communication skills, both verbal and written, and is able to maintain a high level of efficiency and remain calm under pressure.

All staff share the responsibility for promoting and safeguarding the welfare of the students, in accordance with the School’s safeguarding policies.

**Interviews to take place soon thereafter.**
- The School is committed to safeguarding and promoting the welfare of children and young people. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service._

**Key responsibilities**

**Admissions**
- Maintaining currency and accuracy of the admissions records and database including the input of enquiries, registrations, visits, and decisions
- Assisting with the administration of the admissions process including all main entrance assessments, scholarship assessments and interviews and any additional assessments throughout the year
- Assisting with tracking admissions data e.g. registrations year on year and event conversion
- Assisting with the administration associated with the admissions process, including new joiner information
- Providing administrative support for the process of awarding scholarships
- Deputising in the absence of the Registrar

**Events**
- Arranging prospective parent visits both in person and virtual together with supporting administration
- Involvement and assistance with planning, organising and delivering admissions events both in school and virtual, such as Open Days, Headmistress’s Breakfasts, Sixth Form experience days, taster days, entrance assessments, induction days and feeder school events
- Gathering of feedback on admissions events
- Receiving prospective families to the School and acting as a suitable ambassador
- Ensuring full and accurate supplies of School’s promotional publications
- Collaborating with staff and current students regarding event organisation and management

**Communications and marketing**
- Maintaining admissions information on the School website and in printed material and updating as required
- Producing clear and engaging communication to prospective families regarding admissions events and processes
- Helping to identify opportunities for updating and improving admissions marketing materials

**Other**
- Undertake any other reasonable tasks as deemed appropriate by the Registrar
- Ensuring public spaces for visitors e.g. reception waiting area, are suitably presented

**The person**

**Skills/abilities**
- Excellent communication skills, both verbal and written.
- Excellent organisational and administrative skills
- Ability to manage multiple tasks simultaneously
- Ability to collaborate at all levels and cross-functionally
- Thorough, with an excellent attention to detail
- Efficient time management skills, with the ability to work calmly under pressure and to a deadline
- A high level of computer literacy essential; competent user of the Microsoft Office suite, knowledge of school databases highly desirable
- Ability to work in a team or individually

**Experience, knowledge and qualifications**
- Experience of event management is highly desirable
- Experience in school admissions is highly desirable
- A knowledge and understanding of independent education is highly desirable although not essential
- Working knowledge of databases or information systems, ie iSAMS, SIMS or RSAdmissions
- Experience of website updating/maintenance in web CMS systems desirable

**Personal attributes**
- Cheerful and positive with a willing attitude and strong work ethic
- Creative and able to take initiative and make suggestions for improvement
- Willing and able to attend school events, some out of normal working hours, including some evenings and Saturdays
- An excellent personal manner
- Reliable and flexible
- A commitment to safeguarding our students in line with the School’s Safeguarding policies

**Salary and benefits**
- This is a part-time, fixed term contract for one year initially (they may be a possibility of extension) working 37.5 hours per week on a term-time plus 4 weeks basis in line with published School dates plus 4 weeks during school holidays. The timing of the additional weeks to be worked during the school holidays to be discussed at interview.
- Hours of work are 37.5 hours per week, Monday to Friday, 8.30am to 5.00pm with a one-hour unpaid lunch break.
- Paid pro-rata holiday entitlement of 6.6 weeks (this is based on a full-time equivalent amount of 7.6 weeks per year inclusive of public holidays), to be taken du

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