Ward Administrator

3 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Job overview**:
Due to the expansion of the Medical Assessment Unit - B3 an opportunity has arisen to provide the current ward managers and senior nursing and clinical education team with additional Ward Administration support.

B3 is a fast paced, busy admission and assessment unit with around 160 staff. The role would include helping with rostering, new starters, keeping training records and databases up to date, ensuring staff files are up to date, helping on reception, housekeeping and other Acute Medicine wards with cross cover when there is sickness and assisting the ward managers to maintain and manage their diaries, enabling them to support staff clinically.

**Main duties of the job**:
We are looking for highly motivated, dynamic individuals who are able to work on their own initiative as well as being part of an established and expanding team

If you are looking for a change in career path or a new challenge this could be the role for you.

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

**Working for our organisation**:
Based at the Queens Medical Centre is a short stay medical admissions ward that prides itself on providing excellent care. We are a 64 bedded unit that is faced paced and we care for emergency medical patients that have been admitted from the Emergency Department.

This is an opportunity to learn new skills and develop in a medical admissions area that is passionate about continued professional development.

**Detailed job description and main responsibilities**:
Provide comprehensive administrative and secretarial service to the nursing staff within the ward area, to include monitoring quality and audit activity, data entry and the production of charts and graphs as required.
Provide administrative support and timely workforce & education information related to the nursing service as required by ward sister/charge nurse.

To provide personal assistant support for senior members of the team/ ward manager.

To liaise with ward sister / charge nurse and pay services in the completion of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave.

To compile monthly figures for staff sickness, study etc as required by the Manager.

To assist the ward sister in ensuring Electronic rosters are performed to the specified timeline, ensuring the ward is adequately staffed within the agreed establishment figures.

To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.

**Person specification**:
**Administration / clerical**:
**Essential criteria**:

- experience

**GSCE English / Maths**:
**Essential criteria**:

- certification

**customer care**:
**Essential criteria**:

- experience

**use of microsoft office**:
**Essential criteria**:

- previous experience

**Previous NHS experience**:
**Essential criteria**:

- proven record

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

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