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Customer Service Coordinator
4 months ago
**Customer Service Coordinator**
Your role will be to provide an efficient and professional aftercare service, effectively and proactively identifying and resolving defects. Day to day you will liaise with technicians, suppliers, sub-contract trades and customers, good communication and organisational skills are key to this role.
**Responsibilities**
- Day to day management of the defect process.
- Assess and confirm whether or not an issue is a genuine defect covered by the policy.
- Categorise works by priority, with minimum cost to us.
- Provide a clear breakdown of costs where it is necessary to contra-charge sub-contract trades and customers.
- Resolving problems quickly and efficiently, seeking direction where required.
- Manage customer expectations, including at times challenging customers.
- Co-ordinating our technicians, suppliers and sub-contract trades to resolve issues and make appointments for attendance.
- Manage our technician’s diary and workload efficiently.
- Confirm that the work has been carried out to the customers satisfaction.
- Update and maintain records using Clixifix.
- Bring recurring faults and issues to the Director’s attention, including problematic sub-contract trades.
- Attend final snagging inspection with the Contract’s Manager and CAA to review and approve handover snagging items.
- Establish good working relationships with technicians, suppliers, sub-contract trades and housing associations.
- Arrange completion of end of defect works for Housing Associations.
- Ensure Making Good Defects Certificates and retentions are received in a timely manner.
- Identify health, safety and environmental risk activities and manage accordingly.
- Ensure paperwork completed by the construction and sales teams in relation to legal completion and 7-day snagging is clear and complete.
- Manage register of properties that are within the 2-year builders warranty period, regularly update our out of hours provider.
- Review jobs submitted by our out of hours provider to ensure that only emergency issues are being actioned. Ensure sufficient documentation is provided to evidence the defects and associated repair.
- Book appointments for suppliers, sub-contract trades and site teams to deal with latent building defects.
- Assist the Development Director with site procurement administrative tasks, including:
- Complete site nomination form and submit to energy supplier.
- Undertake any additional tasks as may reasonably be required from time to time.
**Experience, Qualifications and Skills**
- Experience of working within the construction or house building sector desirable, with knowledge of how elements are constructed and potential defects.
- Understanding of the NHBC AND LABC warranty and what is covered.
- Knowledge of the Consumer Code and what it covers.
- Minimum of 5 years prior experience in customer services, ideally within both the public and private sectors.
- Excellent administrative and organisational skills.
- Self-motivated, ability to multi-task with good time management.
- Proficient IT skills, day to day use of Word, Excel, Outlook and Clixifix.
- Good verbal and written communication skills.
- Health, safety and environmental awareness.
- Awareness of GDPR.
**Benefits**
- Competitive salary.
- Willing to consider flexible working, 4 day working week (Monday - Friday).
- Discretionary annual bonus (applicable after 6 months service).
- Contributory pension scheme.
**Job Type**: Permanent
**Salary**: From £25,000.00 per year
**Benefits**:
- Company events
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Chadderton: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Customer Service: 1 year (preferred)
Work Location: One location
Application deadline: 15/02/2023
Reference ID: Customer Service Coordinator Wiggett
Expected start date: 01/03/2023