Business Support Administrator
2 weeks ago
**Projects**:
**Aberdeen**:
**117**:
**Job purpose**
- To support the Office Manager across all business support functions, ensuring the smooth and efficient running of multiple offices within the company.
**Qualifications and required skills**
- Minimum good secondary school education
- Proven communication skills (both written and verbal)
- Strong IT skills and use of Microsoft Office
- Attention to detail and a high degree of accuracy
**Accountability, roles and responsibilities**
- Report to Office Manager for execution of work
- Perform day to day duties to the best of their ability, in compliance with Apollo’s HSEQ processes and procedures
**Duties**
Cross functional support in the execution of daily office administrative and business support tasks in a fast paced and dynamic environment. Specific duties will include but not be limited to:
- General Office support
- Provision of reception duties: answering and redirecting calls, meet and greet clients/visitors, mail, deliveries etc
- Arrange business travel, accommodation, meeting and event requirements
- Ordering office supplies, ensuring they are always adequately equipped
- Format business documentation
- Responsible for ensuring office is always clean and tidy
- Responsible for ensuring stationery and canteen supplies are available at all times
**Facilities**
- Support facility management
**Environment, Social and Governance**
- Support of community engagement and the coordination office events, meetings, and conferences.
**HR**
- Support Apollo’s recruitment and Onboarding processes
- Provide resource support to the project coordination team as personal commitments allow
- Support the preparation of contractor employment documentation
- Booking and maintaining training/offshore certification and travel records
- Arrange training courses, certification refreshers
**QHSE**
- Support office HSE requirements (security, fire, first aid, PPE)
**Financial**
- Assist with debtor control, expediting timesheets and invoice raising and issue
- Support creditor control
- Project co-ordination support
- Provide resource support to the project coordination team as personal commitments allow
- Any other duties reasonably required by management.
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