Judicial Liaison Assistant

2 weeks ago

Birmingham, United Kingdom Ministry of Justice Full time

**Judicial Liaison Assistant - Birmingham - 72143**
**£21,775**
**Birmingham**:
**Regional Support Unit**

**Job Title**:Judicial Liaison Assistant

**Midlands - Birmingham**

**Pay Span or equivalent**: AO

**Background**

The Tribunals Service and His Majesty’s Court Service have been integrated into a single Agency, His Majesty’s Courts and Tribunals Service from 1st April 2011. Bringing these two organisations together will remove duplication in management functions and increase the efficiency of the administration, which will enable HMCTS to reduce what it spends away from the front line by around £40m a year.

There will be high expectations of all staff regardless of the job they do and the need for more robust performance management. The organisation will be adopting new ways of working to ensure that it focuses on just that which is essential in the new Agency.

**Overview**

As a new organisation HMCTS is embarking on a period of significant change and all staff in the new organisation will be expected to help and support each other with these changes.

**The key purpose of the role is to**

Support the Head of the Judicial Liaison, the Judicial Liaison Managers and the Judicial Liaison Officers in ensuring the business needs of the region are met through the successful & efficient deployment of judicial resources.

The post holder is part of a small team responsible for effective planning and management of the judicial resources across the Region also dealing with other aspects of judicial administrative management. The post-holder will provide a key link to the Cluster and Courts particularly in relation to bookings for fee-paid judiciary.

**Key responsibilities**

**Operations**
- Act as first point of contact for the booking of fee paid judiciary
- Process bookings for fee paid judiciary.
- Update court sitting patterns & itineraries with agreed changes & circulate as necessary.
- Ensure all records & databases are maintained promptly & 100% accurate
- Assist in the production of sitting plans and resource schedules for efficient service delivery
- Accurately input, update and maintain relevant resource planning systems and records as required.
- Assist in the preparation of reports as required.
- Support and assist in all aspects of planning activities
- Circulate sitting day and other judicial reports to Clusters and Courts as required

Administration
- Sift and distribute mail and correspondence, processing and drafting responses as directed.
- Process orders for resources, supplies such as stationery etc.
- Maintain records for all business performance related operational documentation, publications and materials.
- Undertake additional support and administrative related assignments as directed.
- Provide administrative support for:

- Training
- Swearing-ins arrangements
- Ticketing
- maintaining databases & spreadsheets
- running reports & queries

**Drafting**
- Draft correspondence as required.

**Processing casework**
- Assist with the daily management of objectives to ensure targets and deadlines are met.

**Checking and verifying**:

- Ensure compliance and administration documentation meet quality standards.

**Collecting and assembling information**:

- Collect and process data, for the team to present management reports.

**Undertaking calculations**:

- Process some financial information and produce basic statistical analysis reports.

**Contacting the public, juries, the judiciary, other court and tribunal users and representatives of other agencies and Organisations.**
- Effectively communicate with a range of internal and external stakeholders including court and tribunal staff, Judiciary, court and tribunal end users on all resource issues to highlight potential challenges.
- Assist the Presiding and/or Family Liaison Judges or their representatives as directed.

**Accountability**
- Reporting to the Judicial Liaison Officer

**Other duties**

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

**Location of Post**

Birmingham, Midlands

**Relevant MOJ Behaviours**

Delivering at Pace
- Work in an organised manner using own knowledge and expertise to deliver on time and to standard
- Take responsibility for the quality of own work and keep manager informed of how the work is progressing

Making Effective Decisions
- Think through the implications of own decisions before confirming how to approach a problem/issue
- Investigate and respond to gaps, errors and irregularities in information

Working together
- Contribute to the work of the whole team and remain open to taking on new and different roles.
- Build supportive relationships with colleagues and stakeholders

**Flexible working options**

HMCTS offers a flexible working system in many of its offices.

**Job sharing and reduced hours**

**Excess Fares and Reloca

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