HR, Admin

2 weeks ago

Sheffield, United Kingdom Aegis Energy Full time

**About us**

Our goal is to accelerate the decarbonisation of the UK road freight sector. By developing a network of refuelling and recharging stations that can serve renewable natural gas, hydrogen, and electricity to Commercial Vehicles (‘CVs’) across the UK, we will enable critical supply chains to decarbonise and lead to cleaner air in our cities.

Acting as a key enabler of a small business, the role will initially cover three overlapping work areas:
1) **HR administration** and assistant to a small team of ~8 staff
2) **Finance clerking**, twice-monthly clearing invoices and tagging bank transactions
3) **Team admin support**, engaging with suppliers and partners on an ad-hoc basis

The company's future headquarters is expected to be established in Sheffield. In the interim, the company has offices in London. Staff working outside of London work from a combination of their home and from temporary office facilities.

**Responsibilities**:

- Assist with the recruitment and onboarding of new staff from time to time, including posting job openings, reviewing resumes, and scheduling interviews
- Maintain employee and financial records and ensure accuracy and confidentiality
- Assist with invoice, expense claims, bank account, payroll processing and data entry using the Quickbooks accounting and Zelt HRIS system
- Support the administration of employee benefits programmes, staff events and activities
- Assist with training and development initiatives
- Call and meet with current and potential suppliers
- Purchase administrative and office supplies.

**Experience**:

- Previous experience in an administrative, finance clerking or human resources assistant role, preferably in a small business or startup
- Strong organisational skills and attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with HRIS systems such as Zelt, Taleo, Dayforce, Ceridian, Salesforce, PeopleSoft, ADP, SAP, or Paychex is a plus
- Familiarity with basic accounting software systems such as Quickbooks, Xero etc is a plus
- Excellent communication skills, both written and verbal
- Ability to handle sensitive information with confidentiality and professionalism

This is an excellent opportunity for someone looking to gain experience in multiple fields (human resources, finance and office management). There is the opportunity to convert the temporary contract into a full time permanent position as Office Manager for the new Headquarters in Sheffield from late-2023/early 2024, or to transition into a dedicated HR or Finance team role. We offer a competitive salary and 5% pension co-contribution. If you are a motivated individual with a passion for sustainability and working for dynamic, fast-growing businesses, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.

**Job Types**: Temporary contract, Temp to perm
Contract length: 5 months

**Salary**: £28,793.84-£35,200.22 per year

**Benefits**:

- Company pension
- Flexitime

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Sheffield, S1 2BP: reliably commute or plan to relocate before starting work (required)

**Experience**:

- office administration: 2 years (required)

**Language**:

- English fluently (required)

Work Location: Hybrid remote in Sheffield, S1 2BP

Application deadline: 17/07/2023
Expected start date: 31/07/2023

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