Office Administrator

2 weeks ago


Newbury, United Kingdom Jo Thompson Recruitment Full time

Our client is a leader in the international forest products trade, headquartered in Boston, USA. It is a family owned business and a subsidiary of the Kraft Group of Companies, with interests in sports and entertainment, real estate, paper & packaging, andforest product trading. Working with customers in over 80 countries worldwide, our client is the largest independent forest product trading company in North America.

The company trades a diverse range of soft commodities across Europe, North America, South America, Middle East and Asia. They are a dynamic, entrepreneurial company positioned for growth over the next 2-3 years.

This role is a hybrid opportunity, enabling you to work from home on average 1-2 days a week. We are seeking to recruit a motivated and enthusiastic office professional, who enjoys providing office support to a friendly team.

It's a diverse and interesting role, including reception and administrative duties.

**Responsibilities**:

- Effectively and efficiently support all company staff by assuming responsibility for, and completing, high volume process driven tasks.
- Data processing, checking and entering data onto numerous in-house database systems
- Managing Photos Inbox & Tracker
- Adding container inventory details into order management system.
- Submitting VGMs and requesting Terminal Weighs. Investigating and issues with relevant hauliers or shipping lines
- Ensuring prompt receipt of container details and chasing suppliers as necessary
- Checking of export paperwork received from suppliers to ensure data is accurate and paperwork is compliant with Environment Agency requirements
- Reporting on low weights
- Amending Cietrade, Photos Tracker & photos folders to reflect any changes to bookings after details have been input into Cietrade or the order has shipped
- Creating commercial invoices and packing lists for all Europe collections

In order to succeed, you will need to be able to produce accurate and detailed work, communicate effectively and enjoy working as part of a team.


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