Import/export Coordinator

6 days ago

Glasgow, United Kingdom Celeros Flow Technology Full time

For over 140 years our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology continues this heritage of high performance and dependability, providing mission critical, sustainable flow control solutions for our customers around the globe.

Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.

**GENERAL SUMMARY**

The Import / Export Coordinator will provide support to various shipping activities to deliver products on time and in full to meet with external and internal supplier, customer, and legislative requirements. Working with the Shipping Coordinators and Original Equipment (OE) and Aftermarket (AM) Project teams to continually improve cross departmental communication and effectiveness.

As an Import Export Coordinator, you will be responsible for the preparation of import and export documentation for the shipping of goods internationally.

**PRINCIPAL DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)**
- Responsible for he accurate and timely execution of the supplier invoice coding and approval process
- Shipment planning and execution for all worldwide Courier Express shipments via specific integrated supplier software
- Support/link between OE/AM Project teams and Shipping regarding the provision of accurate and timely export and customer specific shipping invoices and bespoke documentation
- Communicate with Export Freight agents to track the provision of all export documentation such as Air Waybills and Export Declarations
- Responsible for the physical filing and scanning of all associated shipping paperwork into the correct document archive location
- Work alongside Shipping Coordinators in effectively managing the existing Replacements/Warranty process with a view to taking eventual ownership of the process
- Letters of credit, receiving training on the process and requirements
- Export Compliance knowledge as per business needs and requirements desirable
- Handling starts to finish shipments for all modes of transport
- Arranging import and export operations
- Maintaining communication clients through all phases of shipment journey
- Liaise regularly with overseas office partners, agency, and clients
- Prepare and provide documents to customers in accordance with the terms of shipment standard operating procedures
- Claim and record shipment revenue, invoicing international clients

**EDUCATION, SKILLS AND EXPERIENCE**
- Strong administrative and organizational skills
- Good interpersonal and communication skills both written and verbal
- Excellent accuracy and attention to detail
- Experience of managing key administration tasks and delivering to these accurately and on time
- Experience of working within cross departmental teams and functions
- Problem solver
- Experience of using ERP systems

**COMPETENCIES**
- Adaptability:_ Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
- Communication:_ Clearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that drives others’ thoughts and actions. Engages the audience and helps them understand and retain the message.
- Continuous Improvement:_ Originating action to improve existing conditions and processes; identifying improvement opportunities; generating ideas and implementing solutions.
- Contributing to Team Success:_ Actively participating as a member of a team to move the team toward the completion of goals.
- Initiating Action:_ Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
- Managing Work:_ Effectively managing one’s time and resources to ensure that work is completely efficiently.
- Work Standards:_ Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

**PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**WORKING CONDITIONS**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to en

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