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Purchase Ledger Assistant
1 week ago
The Company:
Formula One Management Limited (FOM) is one of the principal subsidiaries of the Formula 1 Group which holds the commercial rights to the FIA Formula One World Championship.
Organisation Context:
Main
**Responsibilities**:
Invoices
- Supporting a more senior member of the Purchase Ledger team with the processing of a high volume of invoices and credit notes. Utilising Exflow software and the ReadSoft scanning tool as well as Microsoft Dynamics 365.
- Accurate matching of invoices to purchase orders (POs).
- Coding of non-PO invoices and referral through workflow to suitable manager for approval, in line with our Delegation of Authority.
- Liaising with managers and requisitioners across the business to ensure that POs are raised, approved, and receipted to allow payment.
Expenses
- Supporting and processing the reviewing of expense claims.
- Liaising with staff and management to deal with any queries arising from claims.
Credit Cards
- Supporting and processing the reviewing of credit card statements.
- Liaising with cardholders to obtain all relevant receipts and authorisations in support of the statements.
Admin
- Checking supplier statements.
- Supporting by answering queries on invoices or payments from suppliers and managers within the business when necessary.
Experience & Skills Required
Essential
- A minimum of 2 years experience of working in a Purchase Ledger department.
- Someone that has a proactive approach and shows initiative in all situations.
- Someone who can demonstrate a methodical and conscientious approach to work with excellent attention to detail.
- Someone who is able to prioritize and manage their workload efficiently.
- A team player who has the ability to support and build relationships with colleagues and stakeholders.
- Good communication skills and the ability to build relationships at all levels.
- Strong Excel skills.
- Experience of using MS Dynamics 365, Exflow or Readsoft software would be advantageous.
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