Accounts Payable Assistant
3 weeks ago
Key Responsibilities
Day to day:
Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct
Reconciling supplier statements & identifying and requesting missing supplier invoices
Communicating with staff & suppliers responding to any queries
Posting court fees to client matters including investigation of unassigned courts fees
Processing and paying referral fees
Monitoring disbursements, posting to specific matters on the portal and processing payments
Answering the telephone, with queries from the wider firm and external vendors/ clients
Payments:
Ensuring the payment cycle runs smoothly and effectively for both disbursement and overhead invoices
Processing payment of Paid When Paid within 48 hours and Legal Aid Agency within 14 days of receiving funds
Processing CHAPS, BACS, FastPay and international payment transactions
Answering the telephone and taking client card payments
Processing compensation or complaint payments (Compliance Request)
Other Tasks:
Set Up new Payee’s
Ensuring that all statutory regulations are complied with including SARs
Assisting with audit queries in relation to Account Payable
These responsibilities are not limited and may vary depending on staff/ cover needs.
To be effective in this role the person will need the following:
Excellent communication skills & telephone manner
Professional outlook
Strong Excel & Office skills
Able to work in a busy and pressurised environment
Excellent attention to detail
Able to work as a team as well as alone
Able to manage multiple workloads
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