Executive Assistant

2 weeks ago

London, United Kingdom Canada Life Full time

**Job closing date: 7 May 2023**

Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation.

Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues.

Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers.

**Permanent**
**Blended working arrangement (Home/Office - Lombard Street, London)**

As an experienced Executive Assistant at Canada Life you will be responsible for providing proactive, professional support to a minimum of two Canada Life Executive Directors. You will be responsible for the effective management of Executive calendars and meetings. Providing dedicated support to your Executives, ensuring that workloads and time is managed effectively.

As a Canada Life EA, you are expected to provide cover for absence within the E.A. team and work alongside any Executive leader. The role will report into the Senior Executive Assistant, however, day to day priorities will be set by your Executives leads, therefore excellent personal time management and efficiency is required

**What you’ll do**:

- Arranging and managing meetings invitations - internally and externally including dealing with external regulator bodies or consultants, making travel arrangements as required and managing itineraries effectively. Using initiative where required to amend or alter meetings in line with operating further efficiencies for all parties
- Act as a liaison between the Executives and their Direct Reports to ensure that information is requested and obtained in a timely manner and ensure agreed timescales for deliverables are met, assisting Direct Reports as appropriate when requested by the Executives, as well as a willingness to work outside of the defined role, if necessary.
- Production and distribution of reports, presentations and correspondence on behalf of Executives as required including those related to Boards and Executive Committee Meetings.
- Own and maintain Governance and action logs for the Executives you support, to ensure all papers are signed off and submitted on time and actions are followed through to completion. Working and forging relationships with EA colleagues ensuring close and continued interaction to manage joint collateral, meeting schedules, etc.
- Support the Executives by following up on key actions and data, as required, arranging briefings and liaising with senior colleagues in the Company both locally and internationally in order to provide satisfactory communication and information on behalf of the Executive Directors.

**What you’ll bring to the role**:

- Experienced Executive Assistant with several years of Experience working at an Executive level within a similar organisation where possible
- Advanced PC and Microsoft Office Suite Experience
- High attention to detail, strong networking skills, business acumen and credibility
- A high standard of planning and organisational skills
- Excellent interpersonal skills - and the ability to work and communicate at all levels across the organisation
- Discretion and Confidentiality is essential
- Excellent written and verbal communication skills along with the ability to solve problems independently and be solution driven
- Proactive and an intuitive thinker with the ability to flex diaries and deadlines to reflect changing needs, along with the ability to adapt to working on several tasks/priorities at the same time whilst remaining calm under pressure
- A great team player with confidence, innovation and drive, able to work on own initiative
- with a positive approach to change

**What you’ll like about working here**

As a Canada Life UK colleague, you’ll receive a competitive salary and comprehensive reward package including income protection, private medical insurance and life assurance, along with a generous pension and bonus scheme. You’ll also receive the support you need with your personal and professional development.

**Diversity and inclusion**

Canada Life is committed to a diverse and inclusive workplace. Our role as an employer of choice is to provide the right environment for talented people to do their best work, by respecting, understanding and valuing individual differences

  • Executive Assistant

    4 days ago

    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...

  • Commercial Executive

    1 day ago

    London, United Kingdom C&M Executive Recruitment Full time

    **Commercial Executive** This global leader in private aviation are looking for a dynamic Commercial Executive to join their vibrant team. As a Commercial Executive you will be the main point of contact for the sales team,fulfilling the clients private flight requirements and assisting with enquiries. **Commercial Executive Role and Responsibilities** -...

  • Executive Assistant

    4 days ago

    London, United Kingdom Tay Associates Ltd Full time

    A leading executive search firm is seeking a dynamic Executive Assistant to deliver bespoke support services to a Partner. Located in stunning offices in the West End, the Executive Assistant role comprises of traditional Executive Assistant duties and project management tasks.The firm champions autonomy and you will be encouraged and supported in equal...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Anderson Hoare Limited Full time

    We are looking for an Executive Assistant to support a small team in a successful firm based in the West End. Please note this Executive Assistant is a temporary position. As the Executive Assistant / EA the main responsibilities are to include diary management, coordination of meetings both internally and externally, travel as well as other ad hoc...

  • Executive Assistant

    4 days ago

    London, United Kingdom Stability AI Full time

    **Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...

  • Executive Assistant

    7 days ago

    London, United Kingdom Crone Corkill Full time

    Executive Assistant Boutique Executive Search Firm, in Mayfair £50-55,000 plus benefits & bonus Permanent - 1 day remote per week We have a great opportunity for an Executive Assistant to join An independent executive search and board consulting partnership. Our client is looking for confident, professional, and ambitious Executive Assistant to support a...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant - Mandarin Speaking** **Salary: £35,000 - £45,000 per annum** *** A permanent opportunity as an Executive Assistant supporting the CEO of a leading property company! Please note, the postholder must be fluent in Mandarin. **Executive Assistant Responsibilities**: - Providing diary management to the CEO (UK based) and ad-hoc CFO...

  • Executive Assistant

    1 week ago

    London, United Kingdom Page Personnel Full time

    Permanent Executive Assistant opportunity working in the City of London - This role is 4 days a week in the office **About Our Client**: The client are a well established Financial Services firm based in the City of London. This role is 4 days a week in the office. The key responsibilities of Executive Assistant are: - Extensive diary management -...

  • Executive Assistant

    5 days ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you highly organised and able to manage multiple deadlines? Is your high attention to detail one of your strengths? Signature Recruitment has a fantastic opportunity to join our client, a well renowned London university, as an Executive Assistant. This role is on a full time, temporary contract with the benefit of hybrid working. **Executive Assistant...

  • Executive Assistant

    4 days ago

    London, United Kingdom Page Personnel Full time

    A fantastic opportunity for a Executive Assistant - To join a Charity based in London **About Our Client**: A London based Charity looking for a Executive Assistant to join the team based in Central London - Acting as the first point of contact for the Exec Director for all Admin tasks - Fully coordinate meetings including; preparation and minute-taking...

  • Marketing Executive/Senior Executive

    2 weeks ago

    London, United Kingdom MBM Executive Travel Recruitment Full time

    Our client seeks a dynamic individual to support the Marketing Manager in the timely and efficient delivery of Business-to-Consumer (B2C) and Travel Trade campaigns, aligning with their marketing plans to accomplish strategic business objectives in the UK travel market. Assist the Marketing Manager in coordinating and executing B2C and Travel Trade...

  • Executive Assistant

    5 days ago

    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant with at least 10 years EA experience who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day...

  • Executive Assistant

    Found in: Talent UK 2A C2 - 7 hours ago

    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant with at least 10 years EA experience who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day...

  • Executive Assistant

    3 days ago

    London, United Kingdom VNCR Media Group Full time

    **VNCR **media group, based in London, UK is looking for a highly organized and detail-oriented Executive Assistant with some Bookkeeping Skills who will provide high-level administrative support to the CEO and other members of the executive team while also serving as the bookkeeper for the holding company and its subsidiary companies. Executive Assistant...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Oriel Partners Limited Full time

    The Principal of a small family/investment office is looking for a high calibre degree educated Executive Assistant who is financially literate and can perform a true Business Assistant role. It will be 80% business focused working, such as assisting with checking the details of transactions, instructing solicitors, requesting information from banks,...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Tay Associates Ltd Full time

    A global and established management consultancy firm based in the heart of the West End is looking for a bright and passionate Executive Assistant who loves to deliver meticulous support and get involved in a collaborative team culture on a flexible workingbasis. This is a great opportunity for an Executive Assistant to get involved in a high volume and...

  • Executive Assistant

    4 days ago

    London, United Kingdom Page Personnel Full time

    Full time permanent Executive Assistant opportunity supporting 4 partners - The role offers hybrid working and a competitive salary **About Our Client**: The client are a small Financial Services firm based in the City of London. **The key responsibilities of Executive Assistant are**: - Manage the diaries of four members of the leadership team - give...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Pillar Nonprofit Network Full time

    Atlohsa Family Healing Services is a non-profit, charitable organization, dedicated to strengthening community through Indigenous-led programs and services that offer wholistic healing and wellness. The Executive Assistant provides administrative support and assistance to the Directors’ Circle, which leads the overall agency operations including program...

  • Executive Assistant

    1 week ago

    London, United Kingdom NL Recruitment Full time

    NL Recruitment is currently looking for an **Executive Assistant** to the CEO to join a charity that supports children with critical conditions. Providing support to the Chief Executive Officer and members of the Executive Team, you will effectively support the Chief Executive with liaising with different departments and the Board. You will also: - Be...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** A leading leadership consultancy company is looking for an Executive Assistant to join the team on a 9-month temporary basis! **EXECUTIVE ASSISTANT ROLE**: - Acting as the primary point of contact for internal and external stakeholders, including executives, clients, and Partners - Managing complex calendars, including scheduling...