Operations Assistant

2 weeks ago

London, United Kingdom Kemp Services Ltd Full time

**Kemp Services Ltd (KSL)** are a small, friendly but rapidly growing commercial cleaning company based in London. As a business we offer both contract cleaning and one-off cleans (post construction, end of tenancy, deep cleans etc) and all associated services eg window cleaning, jet washing, carpet and flooring cleans.

We are looking for a strong administrator to join us as Operations Assistant.

**Please note** - Currently this role is remote with occasional office days every few weeks mainly in Ilford/East London. This may change depending on growth and needs of the business.

The role is to primarily assist the busy Operations Director who is responsible for the day-to-day operations of the company, HR & Recruitment and Admin functions.

**HR & Recruitment**
- Producing/distributing the weekly internal recruitment report
- Onboarding new KSL staff - obtaining ID documents, proof of right to work in the UK, putting together contracts and new starter paperwork, induction procedure
- Vetting/referencing of new staff
- Ensuring holiday/sickness/absences are captured and records updated
- Ensuring roles are covered in the event of emergency absence or planned holiday either with existing staff, agency staff or subcontractors
- Assisting with monthly payroll information checks
- Smart Task operational system - keeping updated, produce reports etc
- Adhoc projects - could include internal paperwork audits, updating and rolling out new policies/procedures etc

**Operations Admin**
- Producing Risk Assessment/Method Statement documents (RAMS) and information on cleaning chemicals - Control of Substances Hazardous to Health (COSHH) from templates
- Preparing site induction forms/information for builders cleans projects as necessary
- Ordering plant eg cherry pickers, specialist cleaning equipment, cleaning supplies as necessary
- Conducting subcontractor searches for specific jobs nationally, updating and maintaining the Subcontractor Master List, general onboarding of new subcontractors
- Uploading information onto various induction portals as necessary eg Biosite
- Client and site information sheets - to produce for new clients, maintain for existing clients
- Keeping track of what sites have had kit/supplies delivered to and ensuring it is picked up after the job is complete

**General**
- Liaising with KSL clients, suppliers and cleaning operatives as necessary on a daily basis
- Maintaining the KSL internal share drive documents for HR, Operations, Admin functions
- Assist with creation of any internal processes, forms etc and then implementation and maintenance and auditing our own internal procedures
- CulverDocs - become the operational link between CulverDocs, SmartTask and any other internal systems
- Answering switchboard calls
- Assist with adhoc tasks and projects in the business as a whole as required
- Assisting the MD or Commercial Director if required with any other tasks necessary for the business
- Innovation - we are big on finding the best way of carrying out our jobs

**Person specification**
- Friendly personality with great communication skills; not afraid to pick up the phone and talk to clients, suppliers, staff or ask questions
- Very good standard of English, both verbal and written
- Flexible and able to adapt to changing priorities
- Must be able to work effectively in a fast-paced role, good under pressure
- Good systems skills especially MS Office; good with picking up new systems
- Must be able to multi-task and work independently
- Must have a positive attitude and great work ethic

**Hours** - Monday to Friday, 5 hours per day - times to be discussed
**Pay** - £12 p/hr, PAYE paid monthly, accrued holiday

At KSL we all work very hard to make sure we deliver the best service to our clients; if this sounds like something you are passionate about too then please apply

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £12.00 per hour

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Are you able and willing to work remotely?
- Are you able to travel into Stratford, Ilford or East London areas for 'in-office' days?
- How soon are you available to start?

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administration: 3 years (preferred)

Work Location: Hybrid remote in London

Reference ID: KSL-OPS

  • Operations Assistant

    1 week ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Operations Assistant - Hybrid** **Salary: £17.46 per hour** This is a fantastic opportunity to work as an Operations Assistant on a temporary basis for a leading London university. As an Operations Assistant you will support the efficient administration and day-to-day running of a new initiative within the university, particularly focusing on setting up...

  • Operations Assistant

    5 days ago

    London, United Kingdom Xcel Recruitment Full time

    Ref: SL-1939 Location: London **Salary**: £29k We currently have a great opportunity for a Operations Assistant to join a busy and expanding team within a well known Shipping and Removals company. You will be an integral part of our busy Operations team this position is responsible for assisting the Operations Manager. **Responsibilities**: - Assist...

  • Operations Assistant

    5 days ago

    London, United Kingdom Prism 7 Resourcing Full time

    Prism-7 Resourcing are recruiting Operations Assistant for one of our client based in Dartford Job Description: Support the Goods In / Goods Out of The Company **Responsibilities**: - Assisting in Goods In & Goods Out - Stock Management - Assist In External Storage Units Management Process - Stock Take - Movements - Purchase Order Receipts - Capacity...

  • Operations Assistant

    7 days ago

    London, United Kingdom FS Drainage Services Full time

    **Operations Assistant Role** FS Drainage Services have an opportunity for an Operations Assistant to join our team in Waltham Forest, London. We are looking for a motivated, highly organised and personable individual to assist our team with a range of operations activities. Working knowledge of the drainage/plumbing industry or involvement in a...

  • Operations Assistant

    5 days ago

    London, United Kingdom Prospectus Full time

    As their Operations Assistant, you will support the Operations Team in ensuring that all sites are fully operational and compliant with Health and Safety policies and procedures. This will involve carrying out regular inspections of buildings, providing administrative support to the wider team, organising first aid training for colleagues and assisting with...

  • Operations Assistant

    7 days ago

    London, United Kingdom Starr Companies Full time

    Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world._ - Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today,...

  • Operations Assistant

    4 weeks ago

    London, United Kingdom Hero Labs Full time

    **Operations Assistant** Our talented team is dedicated to making a meaningful impact by optimising operational processes, conserving natural resources, and delivering outstanding service to our users. This is an exciting time to join Hero Labs as an Operations Assistant. As we continue to grow, this role will be instrumental in ensuring the smooth...

  • Operations Assistant

    18 hours ago

    London, United Kingdom Giorgio Armani Full time

    **EMPORIO ARMANI - OPERATIONS ASSISTANT** Are you ready to step into the world of timeless elegance and luxury? We are seeking a dynamic and detail-oriented Operations Assistant to join our iconic Emporio Armani Flagship Store team. If you have a knack for flawless operations, this is your chance to be a part of something extraordinary! To be a support...

  • Operations & Events Assistant

    4 days ago

    London, United Kingdom in Newbury Full time

    Home Operations & Events Assistant jobs in London 9 Operations & events assistant jobs in London Operations & Events Assistant Conception X Posted 1 day ago Operations & Events Assistant Greater London, London Conception X Posted 1 day ago How to Apply Please submit your CV and cover letter outlining your relevant experience and suitability for the...

  • Operations Assistant

    4 weeks ago

    London, United Kingdom Morgan Spencer Full time

    **Operations Assistan - Professional Services** **£29,000** **City** Our client is a Professional Services firm who is looking for an Operations Assistant to join their well-established team. You will be working with a dedicated team, who pride themselves on delivering an excellent service to their clients. You must strong client services skills as well as...

  • Operations Assistant

    4 days ago

    London, United Kingdom OFFICE COLLECTIVE Full time

    Job Description Operations Assistant Opportunity Overview: An innovative private equity firm is seeking an ambitious Operations Assistant to serve as the right-hand to their COO. Joining this small, start-up-style team, you'll have the chance to dive into every aspect of private equity and strategic operations. This role places you at the heart of...

  • Operations Assistant

    23 hours ago

    London, United Kingdom Office Collective Full time

    Operations Assistant The information below covers the role requirements, expected candidate experience, and accompanying qualifications.Opportunity Overview:An innovative private equity firm is seeking an ambitious Operations Assistant to serve as the right-hand to their COO. Joining this small, start-up-style team, you'll have the chance to dive into every...

  • Operations Assistant

    5 days ago

    London, United Kingdom membershipbespoke Full time

    **Operations Assistant** **Not for Profit Membership Organisation** **1 Day Central London, 4 Days Home Full time** **Basic Salary £28,000 to £32,000 (dependent on experience) plus a range of excellent benefits including 5% pension contribution, private healthcare insurance. Annual health & wellbeing allowance Annual leave on your birthdate and ELAS...

  • Operations Assistant

    4 weeks ago

    London, United Kingdom Sevenhill Group Full time

    **Job Title** Operations Assistant for a Training and Development Consultancy **About Sevenhill** Sevenhill Consulting supports leaders to inspire, develop and equip their teams to deliver greater business results and an improved quality of life. Sevenhill was founded by Chris Watkins and Jane Ansell in 2005 and has had 17 fantastic years. **Brief** We...

  • Operations Assistant

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Operations Assistant Opportunity Overview: An innovative private equity firm is seeking an ambitious Operations Assistant to serve as the right-hand to their COO. Joining this small, start-up-style team, you'll have the chance to dive into every aspect of private equity and strategic operations. This role places you at the heart of their operations,...

  • Operations Assistant

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Operations Assistant Opportunity Overview: An innovative private equity firm is seeking an ambitious Operations Assistant to serve as the right-hand to their COO. Joining this small, start-up-style team, you'll have the chance to dive into every aspect of private equity and strategic operations. This role places you at the heart of their operations,...

  • Operations Assistant

    5 days ago

    London, United Kingdom 055 Recruitment Services Ltd Full time

    My client has established itself as a reputable supplier mainly to multinationals across the globe. They specialize in placing both contract and permanent IT consultants internationally in large organizations around the world. Working in conjunction with proven IT specialists, they provide services to a variety of clients on projects and support contracts...

  • Operations Assistant

    3 weeks ago

    London, United Kingdom TM UK (Web) Full time

    An exciting & unique opportunity to join the Theatrical operations Department within Universal Pictures International. A technically minded and creative department that coordinates Theatrical distribution to our International territories, localising each digital print to territories requirements. The Operations Assistant will work alongside the Senior...

  • Operations Assistant

    4 weeks ago

    London, United Kingdom Office Collective Full time

    Operations Assistant Opportunity Overview:An innovative private equity firm is seeking an ambitious Operations Assistant to serve as the right-hand to their COO. Joining this small, start-up-style team, you'll have the chance to dive into every aspect of private equity and strategic operations. This role places you at the heart of their operations, offering...

  • Operations Assistant

    7 days ago

    London, United Kingdom Office Collective Full time

    Job DescriptionOperations Assistant Opportunity Overview:An innovative private equity firm is seeking an ambitious Operations Assistant to serve as the right-hand to their COO. Joining this small, start-up-style team, you'll have the chance to dive into every aspect of private equity and strategic operations. This role places you at the heart of their...