Administrative Assistant

3 weeks ago


Bath, United Kingdom Tivarri Limited Full time

**About the role**

Based in Bath, Tivarri is a cybersecurity and cloud computing consultancy, focused on providing cloud services for financial services organisations.

We are a 15-strong, dynamic IT company with offices in Bath and London. We are recruiting for an experienced and enthusiastic Administrative Assistant to join us to handle the day-to-day office activities at our Bath site. This involves working closely with the Technical Support Team, Marketing, and Finance functions, as well as support for our ever-busy CEO.

**Duties and responsibilities**
- Manage incoming calls and correspondence, directing them to the appropriate team members.
- Maintain and update office records, including employee files and client information.
- Handle office and customer supplies inventory, placing orders, and stock.
- Handle incoming and outgoing mail, including sorting and distributing packages and letters.
- Perform data entry and maintain various databases accurately.
- Handle inventory of incoming and outgoing deliveries.
- Assist in basic bookkeeping tasks, such as recording expenses and invoices.
- Assist in the preparation of reports, presentations, and other documents.
- Uphold office policies and procedures, ensuring they are followed by employees.
- Assist with event planning and coordination for company gatherings, client meetings, and employee travel.
- Keep the office organised, and presentable including relevant supplier management.
- Diary management and scheduling for CEO together with travel planning.
- Support the HR function with administrative tasks, such as scheduling interviews and onboarding new employees.
- General running of office and related duties as required.

**Desirable skills**
- Likely to have previous experience in a similar role / fast-paced business environment.
- An open personality with strong teamworking skills to ensure smooth office operations.
- Well organised with a high attention to detail.
- Strong self-starter with drive to get things done.
- Commercially aware with a recognition of business values.
- Able to multi-task, prioritise, and balance varied and changing work requirements.
- Good telephone manner and ability to communicate well - both orally and in writing.
- Maturity for handling confidential or sensitive information and situations.
- Experience with Microsoft Office products for record-keeping, mail-merges, basic analysis, etc.
- Previous experience with typical office activities including ordering, stock control, and logistics.
- Ability to maintain calendars and schedule appointments.

**Minimum job requirements**
- Good GCSE / A-Levels and ideally a relevant Business qualification.

**Location**

This is an office-based role at our Bath office.

**Pre-employment checks**

**Office Hours**
- 20 days holiday per annum plus Bank Holidays. (Holiday entitlement increases by one day per for each year of service to a maximum of 25 days plus Bank Holidays). For a part-time position holiday is pro rata as is salary.

We’re a small team of friendly, passionate, and hard-working people who support each other and are committed to the growth and continual development of the organisation. Do you have excellent attention to detail and great organisational skills? We would love to hear from you.

**Job Types**: Full-time, Part-time

**Salary**: £24,000.00-£30,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bath, BA2 3EH: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 15/09/2023



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