Undergraduate Administrator

The post holder will support the Undergraduate Manager/Undergraduate Leads and will administer and co-ordinate the programmes of Undergraduate Education for years 3, 4 and 5 medical students from various medical schools, as well as clinical placements and shadowing opportunities for sixth form students.
- To regularly organise complex educational programmes for Year 3s,4s and 5s medical students from medical schools - continually requiring updating and changing due to developments in external guidelines and policies from medical schools
- To clearly explain complex mandatory educational requirements and issues to medical students
- To support and co-ordinate medical school visits and inspections working alongside with the UG Manager
- To implement mandatory changes from external educational organisations quickly and effectively to comply with medical / foundation school deadlines and directives
- To establish a schedule, make appropriate appointments and maintain electronic records of:

- Induction
- Rotations and timetabling
- Developmental meetings
- Competence assessments
- Arranging teaching session and monitoring attendance
- Accommodation arrangements
- Academic year planning
- To carry out an initial induction of medical students and prepare reports accordingly for UG Manager, UG Clinical Tutor and Leads.
- To prepare reports, surveys, questionnaires, etc. as required
- To work closely with UG Manager / Leads and hospital consultants, ensure quality control standards are developed and maintained
- To plan OSCEs and teaching sessions for medical students whilst on placement
- To organise reservations of on-site student accommodation and liaise closely with Trust accommodation officer.
- Organise work experience for 6th Form and college students from the local area.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

The post-holder works with the Undergraduate Manager, Undergraduate Leads, PGME and CMEC staff and other UHSussex staff to ensure UHSussex delivers the Service Level Agreement with Southampton, St Georges and Brighton and Sussex Medical Schools. The post holder organises and co-ordinates the educational programme for Years 3, 4 and 5 medical students taking a placement at the Trust.
They have contact with over 250 medical students per year coordinating with other departments to organise their induction, arranging their accommodation and dealing with their enquiries for the duration of their stay. They work closely with the Undergraduate Manager and Accommodation Manager to arrange accommodation and maintain accurate records of rotations, student information and educational
supervisors.
The post-holder co-ordinates and administers the OSCEs examinations within CMEC in collaboration with the medical schools