Receptionist and Facilities Coordinator

3 weeks ago

Guildford, United Kingdom Ergomed Full time

**Company Description**
Ergomed PLC is a rapidly expanding full service mid-sized CRO specialising in Oncology and Rare Disease.

Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America and Asia

Our company allows for employee visibility (you have a voice) creative contribution and realistic career development.

We have nourished a true international culture here at Ergomed.

We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved.

Come and join us in this exciting journey to make a positive impact in patient’s lives.
- This role will include Receptionist and Facilities administration functions_
- Front Desk Reception and Administration _
- Receive, screen and direct all phone calls coming to the Company main phone number.
- Manages the front desk coverage schedule.
- Greet visitors and ensure registration in the visitor log, issue visitor identification badges when appropriate, and notify Company staff of the visitor’s arrival.
- Coordinate the delivery of mail and packages.
- Collect sort, and distribute incoming mail and deliver office supplies.
- Light administration, photocopying, checking invoices
- Maintain safe, clean and free of clutter reception and mail room areas.
- The Receptionist will also support with Facilities coordination_
- Book and Manage meeting rooms for visitors to the office where appropriate.
- Ensure office is stocked with office supplies and other required items to maintain the office operations, eg stationary, printer paper. Maintain inventory of Office supply room and kitchen area in order to provide uninterrupted supply of goods and limit the number of orders.
- Manages the stocking of the kitchen with necessary supplies.
- Assist with Company facilities’ needs (plumbing, other maintenance contractors).
- Assist with managing Company machines, eg Coffee machines, printers and ensure full knowledge of how to operate them and guide others.
- Assist with Emergency Evacuation Procedures in compliance with Company Emergency Evacuation Plan.
- Assist with Fire Drills, scheduled by the building management; manage a group of volunteers for organized evaluation of Company employees from the building.
- Assist with First Aiders for the office, to ensure regular training and support where required.
- Schedule and coordinate meetings/special events as requested to include lunch/catering and taxi bookings.
- Communicate notices and announcements from the building management company.
- Support and coordinate DSE Workplace assessments for all UK employees whether home or office based.

**Qualifications**
- Good organizational skills; ability to balance multiple priorities.
- Good communications skills and ability to work with people at all levels.
- Good internal and external customer service and problem solving skills.
- Ability to work independently and maintain confidentiality.
- Ability to follow specific, outlined and detailed procedures. Contributions are usually limited to routine and assignment-related activities.

**Additional Information**
We prioritize diversity, equity, and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds, genders and ages can contribute and grow.

To succeed we must work together with a human first approach. Why? because our people are our greatest strength leading to our continued success on improving the lives of those around us.

We offer:

- Training and career development opportunities internally
- Strong emphasis on personal and professional growth
- Friendly, supportive working environment
- Opportunity to work with colleagues based all over the world, with English as the company language

Our core values are key to how we operate, and if you feel they resonate with you then Ergomed is a great company to join

Quality

Integrity & Trust

Drive & Passion

Agility & Responsiveness

Belonging

Collaborative Partnerships

We look forward to welcoming your applicatio

  • Part Time Receptionist/facilities Coordinator

    1 week ago

    Guildford, United Kingdom Ergomed Full time

    Company Description Ergomed PLC is a rapidly expanding full service mid-sized CRO specialising in Oncology and Rare Disease. Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America and Asia Our company allows for employee visibility (you...

  • Receptionist Facilities Assistant

    2 months ago

    Guildford, United Kingdom THE CHARALLE GROUP Full time

    Receptionist Facilities Assistant Type: legal Firm: Law Firm Salary: 21-23,000 Location: Guildford My Client is a top 200 Law firm Based in central Guildford. You will be part of the facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team...

  • Receptionist Facilities Assistant

    1 week ago

    Guildford, United Kingdom THE CHARALLE GROUP Full time

    Receptionist Facilities Assistant Type: legal Firm: Law Firm Salary: 21-23,000 Location: Guildford My Client is a top 200 Law firm Based in central Guildford. You will be part of the facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team...

  • Receptionist

    4 weeks ago

    Guildford, United Kingdom Ergomed Full time

    Company Description Founded in 1997 by a Medical Doctor, Ergomed Plc is dedicated to the development of new drugs to save or improve lives. Operating with a global footprint in over 55 countries, Ergomed has the expertise to manage even the most challenging clinical trials. Ergomed provides services to over 100 clients in a range of therapy areas but excels...

  • Facilities Coordinator

    2 months ago

    Guildford, United Kingdom Page Personnel Secretarial & Business Support Full time

    This is a permanent position working as a Facilities Coordinator for a company based in Guildford. **Client Details** My client are a Manufacturing and Production business. **Description** **Key Responsibilities for the Facilities Coordinator**: - Over see all the facilities for the office and being main point of contact. - Deal with incoming calls and...

  • Facilities Coordinator

    2 months ago

    Guildford, United Kingdom Page Personnel Full time

    Have you got experience within office/ facilities coordination? - Are you extremely organised and have great attention to detail? **About Our Client**: My client are a Manufacturing and Production business. **Key Responsibilities for the Facilities Coordinator**: - Over see all the facilities for the office and being main point of contact. - Deal with...

  • Facilities Coordinator

    2 months ago

    Guildford, United Kingdom Page Personnel - UK Full time

    Have you got experience within office/ facilities coordination? - Are you extremely organised and have great attention to detail? **About Our Client**: My client are a Manufacturing and Production business. **Key Responsibilities for the Facilities Coordinator**: - Over see all the facilities for the office and being main point of contact. - Deal with...

  • Facilities Coordinator

    2 months ago

    Guildford, United Kingdom Supermassive Games Full time

    With a passion to deliver high-end cinematic games, Supermassive Games is carving a unique and exciting path in the games industry. Want to join us on the journey? Supermassive Games are seeking a Facilities Coordinator to join our team. The role would suit an organised and experienced professional with a customer experience background, who understands the...

  • Receptionist

    2 weeks ago

    Guildford, United Kingdom Richmond Motor Group Full time

    Richmond Motor Group are a highly successful, family run multi-franchise group of dealerships. Since we started in 1995 we have won many industry awards, including several from the manufacturers that we are partnered with. We have an exciting opportunity for a full-time Receptionist to join our front desk team, performing a variety of administrative and...

  • Receptionist

    1 week ago

    Guildford, United Kingdom Richmond Motor Group Full time

    Richmond Motor Group are a highly successful, family run multi-franchise group of dealerships. Since we started in 1995 we have won many industry awards, including several from the manufacturers that we are partnered with. We have an exciting opportunity for a full-time Receptionist to join our front desk team, performing a variety of administrative and...

  • Facilities Assistant

    2 months ago

    Guildford, United Kingdom Moore Barlow LLP Full time

    **Moore Barlow is seeking a Workplace Coordinator to join our team in our Guildford office.** Based in our office in central Guildford, a short walk from Tunsgate. We are a law firm with a busy but friendly office. Our Workplace Coordinators work within our facilities team and provide day to day support in areas such as reception, post-room activities,...

  • Clinic Receptionist

    2 weeks ago

    Guildford, United Kingdom Hidden Hearing Ltd Full time

    **Job description** **The role of Clinic Receptionist and Coordinator (known internally as Branch Coordinator) is an important part of Hidden Hearing’s commitment to provide premium customer service responsible for ensuring our customers appointments are scheduled appropriately.** This role is 2 days per week on Thursday and Friday. **The role will also...

  • Patient Receptionist

    4 days ago

    Guildford, United Kingdom Hidden Hearing Ltd Full time

    **Job description** **The role of Clinic Receptionist and Coordinator (known internally as Branch Coordinator) is an important part of Hidden Hearing’s commitment to provide premium customer service responsible for ensuring our customers appointments are scheduled appropriately.** This role is 2 days per week on Thursday and Friday. **The role will also...

  • Facilities Coordinator

    2 weeks ago

    Guildford, United Kingdom Thomson Environmental Consultants Full time

    We are a specialist UK Environmental consultancy based in Surrey and have an exciting opportunity for a permanent facilities coordinator. The position is based at our head office on the beautiful Surrey Research Park in Guildford. **About the role** In this varied role, you’ll be ready to put your talents to a range of tasks to help maintain the smooth...

  • Facilities Coordinator

    1 week ago

    Guildford, United Kingdom Thomson Environmental Consultants Full time

    We are a specialist UK Environmental consultancy based in Surrey and have an exciting opportunity for a permanent facilities coordinator. The position is based at our head office on the beautiful Surrey Research Park in Guildford. **About the role** In this varied role, you’ll be ready to put your talents to a range of tasks to help maintain the smooth...

  • Receptionist

    1 week ago

    Guildford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Receptionist **Receptionist** Guildford Hospital | Customer | Permanent Contract | Part Time Up to £23,887.50 pro rata depending on experience 30 hours per week PLEASE NOTE THIS IS A SHIFT WORK ROLE WORKING ANYWHERE BETWEEN 06:45 - 21:00HRS INC WEEKENDS AND BANK HOLIDAYS. PLEASE ONLYIF YOU CAN WORK A VARIETY OF TIMES AND DAYS. As the...

  • Events/facilities Coordinator

    2 days ago

    Guildford, United Kingdom The Recruitment Consultancy Full time

    An exciting opportunity has become available to join our client as an Events/Facilities Coordinator in their newly renovated state of the art offices. You will be based at their town centre offices in Guildford, working 8.30am to 5pm Monday to Friday. This is a varied and interesting role for someone to take on and make their own. You will be responsible...

  • Receptionist

    3 weeks ago

    Guildford, United Kingdom Nuffield Health Full time

    ReceptionistGuildford Hospital | Customer | Permanent Contract | Part TimeUp to £23,887.50 pro rata depending on experience30 hours per week PLEASE NOTE THIS IS A SHIFT WORK ROLE WORKING ANYWHERE BETWEEN 06:45 - 21:00HRS INC WEEKENDS AND BANK HOLIDAYS.PLEASE ONLY APPLY IF YOU CAN WORK A VARIETY OF TIMES AND DAYS. As the UK's largest Healthcare Charity,...

  • Receptionist

    2 weeks ago

    Guildford, United Kingdom Nuffield Health Full time

    ReceptionistGuildford Hospital | Customer | Permanent Contract | Part TimeUp to £23,887.50 pro rata depending on experience30 hours per week PLEASE NOTE THIS IS A SHIFT WORK ROLE WORKING ANYWHERE BETWEEN 06:45 - 21:00HRS INC WEEKENDS AND BANK HOLIDAYS.PLEASE ONLY APPLY IF YOU CAN WORK A VARIETY OF TIMES AND DAYS. As the UK's largest Healthcare Charity,...

  • Facilities Coordinator

    1 day ago

    Guildford, United Kingdom CBRE Full time

    **Facilities Coordinator** **Role Purpose** To supervise & coordinate day to day onsite operations and administration. **Key Responsibilities** **People** - Act as main point of contact for tenant and customer liaison. Ensure that feedback is logged and directed to the appropriate person within the Centre Management team. Track all feedback to ensure...