Procurement Team Leader

7 months ago

Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

Day to day management of the Operational team, undertaking recruitment and selection, staff appraisals and sickness absence. Day to day management of the Operational Team including monitoring of workload and outputs. To develop detailed plans for the roll out of e-procurement Trustwide providing update and reports to the Head of Supplies and Procurement on milestones and timescales. Use KPIs to identify any requisition products which would be suitable to add to the catalogue or the Inventory Management System.

To be responsible for monitoring the Increased usage and compliance of catalogue data (including NHS Supply Chain) and reporting into national data compliance. Develop standard operating procedures and user guides for use of e-procurement systems, to be utilised both within the service and external departments. Devise and plan the e-procurement training which will be delivered on a 1:1 basis or small groups Trustwide. Develop contract review criteria and arrange regular meetings for effective user/supplier consultation to support the use of e-procurement.

Identify services that would benefit from improvements in e-procurement increase the efficiency of those you support and take action. Seek to influence client choice to standardise products and reduce costs. Listen to the needs of clients and engage in productive discussions about options. Encourage users to source via the electronic catalogues.

Enhance user knowledge by disseminating information to update on the e Procurement system. Work with contracting team to ensure new suppliers and products sourced and contracted include electronic catalogues. To work with Contracts Team, maintaining knowledge of the Trusts contracts including those utilised by the Trust which are negotiated by external organisations such as NHS Supply Chain and the North of England Commercial Procurement Collaborative. Keep up to date with new contract awards.

To support the Clinical Procurement Specialist where appropriate. This may include reporting and support to identifying products/equipment associated with FSNs/NPSAs/MDAs and ICNs. Participates in the identification of waste reduction and monitoring purchasing performance to achieve waste reduction. Seek opportunities by considering alternative products/source of supply.

To contribute, participate in benchmarking activities, and maintains an awareness of market developments and market trends. Develop the team to work closely with internal Contract and Supplies colleagues and gain an understanding of their roles. Advise Trust colleagues on commercial and best source and route of supply for goods and services. Make assessments and advise peers and senior managers on best value for money procurement approach.

For example, National framework/local tender. General Assists with the implementation of Supplies policies and objectives as set out by the Head of Supplies and general requirements as set out by the Department of Health / NHSI. Assist with the implementation and smooth operation of all purchasing systems. To be aware of the appropriate ethics/behaviour in transacting public business and display a high standard of conduct and professional approach when in contact with both internal/external customers and suppliers.

To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of Departmental and personal improvement. To participate in creating a positive culture within the Department and through effective communication with customers which will ensure the delivery of a professional purchasing and supply service. Assist with ensuring that a good working relationship is maintained between all members of the Purchasing Team and associated departments. Ensure that the team undertake the High quality and accurate work and work within the trust Standard Financial Instructions and Standing Orders.

Answer queries and resolve complaints promptly. Overseas the e-procurement and catalogue and purchase order information system for the department.

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