Library and Archive Assistant

4 weeks ago


London, United Kingdom Hays Specialist Recruitment Limited Full time

Library and Archive Assistant to start ASAP -Central London -Hybrid working for 6 months -£17.00-£20.00 per hour including holiday pay.
This role sits in the Knowledge Centre who are responsible for the storage and retrieval of all key sources of information produced from the day-to-day business of the Secretariat. This includes publications, reports, newsletters, meeting minutes etc. filedelectronically in the Library Management System (Soutron). Soutron is the primary source for bibliographic information and in turn generates the public catalogue. The objective of this role is to assist in creating bibliographic information (cataloguing) ofall publications and records into Soutron. This will improve retrieval, as well as provide a centralised storage point. This role will report into the knowledge manager and is part of the wider communications team.
Main Duties
- Assist with maintaining a collection of books, reports, journals, and multimedia, as well as the virtual collection of e-documents, online databases, and other online resources, ensuring that they meet the business needs
- Assure accurate cataloguing and classification of materials, and assign appropriate keywords in the library and archive's automated library system (Soutron);
- Maintain and develop the in-house thesaurus;
- Support with the shelving of catalogued material onto shelves.
- Assist the Archivist in day to day or project related work.
- Ensure confidentiality and security of information is maintained at all times, particularly in relation to confidential, restricted, and sensitive personal data;
- Be aware of the provisions of the Data Protection Act and General Data Protection Regulations, Secretariat Information Technology Services and Computer Monitoring policies.
- adhere to the Gender Equality values of the Commonwealth, as enshrined in the Charter and in the Secretariat's Gender Equality Policy.
- Undertake other tasks requested from time to time by the Knowledge Centre Manager.
- At least two years' library experience in an academic, professional or technical environment.
- Good knowledge of a library management system, classification system and general cataloguing rules.
- Knowledge or experience of Soutron (Library Management System) or other Library Managemnt systems
- Experience of working within an international organisation is desirable but not essential



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