Business Support, Facilities Support

4 weeks ago

Feltham, United Kingdom JLL Full time

JLL supports the Whole You, personally and professionally.

**Job Title**: Mailroom & General Operative
**Job Summary**: The Mailroom Co-ordinator is responsible for managing all activities related to the efficient processing, sorting, distribution, and documentation of incoming and outgoing mail, packages, and other deliveries within the organization. This includes coordinating with couriers, maintaining accurate records, and ensuring delivery standards are met. The Mailroom Co-ordinator will also provide administrative support to the facilities team as needed.

**Responsibilities**:Mail and Package Processing**:
Receive, sort, and distribute incoming mail, packages, and deliveries to appropriate departments and individuals in a timely manner.
Ensure that all mail and packages are accurately logged, labelled, and tracked using the designated tracking systems.
Notify recipients of new deliveries and arrange for pickup or delivery as required.
Coordinate with couriers and postal services to schedule pickups and deliveries, ensuring compliance with all company procedures and guidelines.

**Recordkeeping and Documentation**:
Maintain accurate records of all incoming and outgoing mail, packages, and deliveries.
Ensure that all documentation, such as delivery receipts, invoices, and shipping manifests, are properly filed and archived according to company policies.
Generate regular reports on mailroom metrics and performance indicators for management review.

**Equipment and Supplies Management**:
Ensure the functioning of all mailroom equipment, such as postage machines, scanners, and sorting machines, by coordinating repairs and maintenance when necessary.
Monitor and replenish supplies, such as envelopes, boxes, labels, and postage, to ensure smooth operations.
Evaluate and recommend improvements to mailroom processes and equipment to enhance operational efficiency.

**Mail Routing and Redirection**:
Redirect misaddressed or undeliverable mail to the appropriate departments or individuals.
Coordinate with the Facilities Manager and relevant departments to update mailing lists, addresses, and contact information as needed.
Implement and enforce mailroom policies and procedures to minimize errors and ensure compliance with postal regulations.

**Customer Service and Communication**:
Provide exceptional customer service to internal employees and external contacts by addressing inquiries, resolving issues, and providing accurate information regarding mail and package deliveries.
Establish and maintain effective communication channels with other departments, facilities staff, and couriers to ensure smooth coordination and collaboration.
Assist with general administrative tasks, such as filing, data entry.
Meeting Room Presentation and Supplies.
Ensure daily checks of meeting rooms ensuring presentation of room is complete with table and chairs set, whiteboards clear, whiteboard stationary stocked along with any other specifics requested by Facilities Management.

**Qualifications**:
High school diploma or equivalent; additional vocational or professional training in mailroom operations or facilities management is a plus.
Previous experience working in a mailroom or similar role within a large organization is highly desirable.
Proficient computer skills, including experience with Microsoft would be a benefit.
Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple responsibilities simultaneously.
Strong attention to detail and accuracy in processing mail and maintaining records.
Exceptional interpersonal and communication skills, both written and verbal.
Customer service-oriented mindset with a proactive approach to problem-solving.
Ability to lift and carry moderate to heavy packages, as well as perform physical tasks, such as standing, bending, and walking, as required.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recogn

  • Learning Support Assistant

    3 weeks ago

    Feltham, United Kingdom ClassRoom Support Full time

    We are working to recruit on behalf of several schools in Feltham who are looking for SEN Teaching Assistants to start ASAP.This role is perfect for those looking to begin/build upon their career in education.We are looking for people who meet any of the below criteria: * Have experience as a Teaching Assistant * Have experience in a school setting * Have...

  • Learning Support Assistant

    4 weeks ago

    Feltham, United Kingdom ClassRoom Support Full time

    We are working to recruit on behalf of several schools in Feltham who are looking for SEN Teaching Assistants to start ASAP. This role is perfect for those looking to begin/build upon their career in education. We are looking for people who meet any of the below criteria: * Have experience as a Teaching Assistant * Have experience in a school...

  • Learning Support Assistant

    4 weeks ago

    Feltham, United Kingdom ClassRoom Support Full time

    We are working to recruit on behalf of several schools in Feltham who are looking for SEN Teaching Assistants to start ASAP.This role is perfect for those looking to begin/build upon their career in education.We are looking for people who meet any of the below criteria: * Have experience as a Teaching Assistant * Have experience in a school setting * Have...

  • Pharmacy Dispenser

    3 weeks ago

    Feltham, United Kingdom Meridian Business Support Full time

    Meridian Business Support have a fantastic opportunity for a qualified **Dispenser** to join a vibrant Pharmacy Team. We are recruiting for a **Pharmacy Dispenser**to join a branch based in Feltham, TW13: - **Hourly Rate: £12.10ph**: - **Contracted Days: Wed - Saturday**: - **Contracted Hours: 15:00 - 23:00**: - **Immediate Start Available**: -...

  • Pharmacy Dispenser

    1 week ago

    Feltham, United Kingdom Meridian Business Support Full time

    Meridian Business Support have a fantastic opportunity for a qualified **Dispenser** to join a vibrant Pharmacy Team. We are recruiting for a **Pharmacy Dispenser**to join a branch based in Feltham, TW13: - **Hourly Rate: £12.10ph**: - **Contracted Days: Wed - Saturday**: - **Contracted Hours: 15:00 - 23:00**: - **Immediate Start Available**: -...

  • Sales Executive

    1 week ago

    Feltham, United Kingdom Reed Business Support Full time

    **Previously worked with CRM systems?** **Have you worked within a sales function before?** **Looking to join a growing and highly rewarding company?** If you've answered yes to all of the above, then guess what! REED Staines/Hounslow have got just the role for you. Working for a well respected and reputable (and award winning) returning client of ours...

  • Receptionist / Client Care Advisor

    1 month ago

    Feltham, United Kingdom Reed Business Support Full time

    _**Are you an animal lover? Do you have strong admin & front of house experience? **_ I am recruiting for an experienced **Receptionist/Client Care Advisor** for a popular Feltham veterinary practice. My client is looking for someone who is friendly, bubbly & comfortable with meeting & greeting customers within the practice.The **Receptionist/Client Care...

  • Administration Officer

    3 weeks ago

    Feltham, United Kingdom Reed Business Support Full time

    _**Do you have strong administration & ICT skills? Looking to further your career in administration?**_ REED are recruiting for an experienced **Administration Officer** on a temp-perm basis, to work for a repeat client who specialises in co-creating and delivering high quality employability programmes and services for people with complex needs,challenging...

  • Cost Estimator

    3 weeks ago

    Feltham, United Kingdom Reed Business Support Full time

    _**Do you have experience in the mechanical engineering or manufacturing fields?**_ - **Or, have you previously graduated in one of these majors?**_ If so, I want to speak with YOU! Reed are on the hunt for a **Cost Estimator** for a lovely repeat client in Feltham. My client is a leader in their field and specialises in manufacturing filtration and...

  • Cost Estimator

    3 weeks ago

    Feltham, United Kingdom Reed Business Support Full time

    **Do you have experience in the mechanical engineering or manufacturing fields?** **Or, have you previously graduated in one of these majors?** If so, I want to speak with YOU! Reed are on the hunt for a Cost Estimator for a lovely repeat client in Feltham. My client is a leader in their field and specialises in manufacturing filtration and separation...

  • Customer Care Advisor

    2 weeks ago

    Feltham, United Kingdom Hays Business Support Full time

    Your new company A digital and e-commerce business is looking for a Customer Care Advisor to join their team in Feltham. Working in modern offices, you'll join an enthusiastic and experienced team to improve customer experience. This is a new position to join an existing team, due to company growth. The organisation currently serves 25m+ customers...

  • Customer Care Advisor

    1 week ago

    Feltham, United Kingdom Hays Business Support Full time

    Your new companyA digital and e-commerce business is looking for a Customer Care Advisor to join their team in Feltham. Working in modern offices, you'll join an enthusiastic and experienced team to improve customer experience. This is a new position to join an existing team, due to company growth. The organisation currently serves 25m+ customers annually in...

  • Customer Care Advisor

    2 weeks ago

    Feltham, United Kingdom Hays Business Support Full time

    Your new companyA digital and e-commerce business is looking for a Customer Care Advisor to join their team in Feltham. Working in modern offices, you'll join an enthusiastic and experienced team to improve customer experience. This is a new position to join an existing team, due to company growth. The organisation currently serves 25m+ customers annually in...

  • Trainee Shipping Administrator

    2 months ago

    Feltham, United Kingdom Reed Business Support Full time

    **Do you have previous administration or shipping experience? Looking for a change of scenery?** A returning client of REED (a worldwide manufacturing organisation) are on the hunt for a**Trainee Shipping Administrator** to join their office in Feltham on a **temporary to permanent basis, **ASAP! You will be working within the Shipping team in a busy and...

  • Shipping Administrator

    2 months ago

    Feltham, United Kingdom Reed Business Support Full time

    Do you have previous administration or shipping experience? Looking for a change of scenery? A returning client of REED (a worldwide manufacturing organisation) are on the hunt for a Shipping Administrator to join their office in Feltham on a temporary to permanent basis, ASAP! You will be working within the Shipping team in a busy and diverse office. What...

  • Contract Support

    2 weeks ago

    Feltham, United Kingdom JLL Full time

    JLL supports the Whole You, personally and professionally. About JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect...

  • Production Planner

    3 days ago

    Feltham, United Kingdom Reed Business Support Full time

    **Do you have experience in Engineering or Manufacturing? Look to join a reputable company that rewards their staff well?** **Main duties**: - Planning manufacturing operations for guidance of production workers including the construction of BOM’s/product routings. - Monitoring company software and planning against part supply/demand requirements -...

  • Production Planner

    5 days ago

    Feltham, United Kingdom Reed Business Support Full time

    **Have you got the the ability to use outlook and excel, and well versed in using ERP/MRP systems to schedule and plan** **production orders would be beneficial?** **Experienced in understanding and interpret technical drawings?** If so, I want to speak with YOU! Reed are on the hunt for a Production Planner for a lovely returning client of ours based in...

  • Contract Support

    1 month ago

    Feltham, United Kingdom Highfield Professional Solutions Full time

    **Contract Support** Overview The Company A forward thinking company with a global presence within the data centre sector, company is responsible for over 1 million square feet of space over it's portfolio. Priding themselves on their modern approach in the industry, 2023 is looking like it will bea year of significant growth. The Position Could this role be...

  • Hounslow Support Staff

    3 weeks ago

    Feltham, United Kingdom SENCare Recruitment Ltd Full time

    Teaching Assistants/ Learning Support Assistants/ Support WorkersUrgently needed for full-time work in the Feltham area. Permanent employment can be offered to suitable candidates.The “Good” School in the borough of Hounslow, is an all through school(Reception – Year 11), catering for pupils who have autism and severe learning difficulties. The large...