Business Support Assistant

2 months ago

Worthing, United Kingdom MARKETING ALPHA PARTNERS Full time

**Job Purpose**:
Member of an admin resource pool, responsible for providing a range of administrative support within and across services as determined by the Team Manager.

Responsible for the provision of an effective and efficient,professional & flexible administrative service to support clients. Undertaking a wide range of technical/specialist admin tasks as directed, whilst maintaining high standards of work.
- Taking notes, requiring intense concentration over lengthy periods, analysing and interpreting complicated information which is also sensitive/ disturbing / highly confidential, such as note taking at Child Protection conferences.
- Delivers timely and efficient specialist financial administrative support to a team or across teams with an awareness of team requirements. Prioritises day to day work in the short term, working with colleagues to deliver objectives and a customer focussed service.
- Analyses technical financial information relating to the team specialism and draws conclusions to process varied tasks appropriately. For example, analyses information relating to a client's assessment or service’s budget and suggests appropriate action according to the individual situation in line with procedures
- To locally deliver a flexible administrative service to a diverse range of internal clients to a high standard. To include: creation of complicated documents in specialist ICT software, electronic filing systems, report writing, organisation of large events/courses.
- Communicate with and develop good working relationships with a wide and diverse range of people, such as Senior Management, customers, key contacts and members of the public.
- To co-ordinate case conferences or events which involve: arranging dates, booking of rooms, informing attendees of arrangements and distribution of highly confidential papers within statutory timescales.

**Essential Skills**

Good understanding of data management, including collection and processing.

Relevant theoretical or organisational knowledge of systems, procedures and policies associated with operating an administrative service.

Good knowledge of a wide and varied range of ICT software.

Experience of working within administrative office systems/practices and providing effective flexible administrative support to various service areas.

Demonstrable evidence of organising and handling data sets, of turning data into information and providing administrative output i.e. Word, Excel etc.

Ability to take electronic notes in meetings.

Good at organising day to day workload in order to follow/meet a given brief.

Experience and confidence in dealing with people and the ability to establish credibility at all levels of the organisation.

**Job Types**: Full-time, Temp to perm
Contract length: 6 months

**Salary**: From £12.00 per hour

**Experience**:

- Microsoft Excel: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person

Reference ID: RQ853032

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