Clerical Officer

3 weeks ago

Bangor, United Kingdom Bangor University Full time

Applications are invited for the above permanent full-time post working in Accounts Receivable within Finance Services.

Duties will include working as a member of a team with shared responsibility for providing a flexible and responsive Accounts Receivable /Sales Ledger service. Other duties will include providing financial administration support within the team, completing a range of routine tasks to meet operational and customer service requirements.

The ability to communicate in Welsh is desirable for this post.

This role will be located on campus at Bangor.

Applications will also be considered to carry out this role on a part-time or job share basis.

Committed To Equal Opportunities

Purpose of the Job

To work as a member of a team with shared responsibility for providing a flexible and responsive Accounts Receivable /Sales Ledger service.

To provide financial administration support within the team, completing a range of routine tasks to meet operational and customer service requirements.

Main

**Responsibilities**:
Generic Duties
- Work closely with other team members to undertake a variety of financial administration tasks as directed, sharing responsibility for providing a flexible and responsive service.- To be an active member of the wider Finance team, building & maintaining good working relationships with other members of the team in to ensure an understanding of priorities and deadlines.- Completes work in an accurate and timely manner and financial data is processed and reported on in accordance with statutory and University requirements.- Contribute to the development of, and work to, agreed service standards for the team.Specific Functional duties
- Undertake data input of financial information in an accurate and timely manner.- Ensure all cash receipts are completed on a daily basis. This includes receipts from credit cards and online sales, integration of information from separate systems and reconciliations of ledger against bank account at month end.- Initiate and prepare debtor invoices and reports, including issuing reminder letters.- Deal with day-to-day routine enquiries from students in relation to fees and accommodation charges, escalating complex issues to the Accountancy Assistant or Accounts Receivable Supervisor.- Liaises with external organisations to allocate bank receipts correctly.- Maintain records of all financial and related transactions- Assist accounts staff with other accounting functions as required.Other

**Responsibilities**:

- Welsh language requirement for the post (Desirable)- The post holder will be expected to participate in performance review and developmental activities.- The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Scheme.- The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.- The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.Person Specification

Qualifications/Knowledge and Experience

Essential- Experience of working within a finance related function.- Experience of working with financial management systems.- Proficient in the use of Microsoft Office Applications.Desirable
- Proven ability to communicate effectively and professionally with a wide range of people.- Experience of working in a Higher Education environment.Skills/Abilities

Essential
- Effective and professional communication and inter-personal skills, with ability to communicate with a wide range of people.- Able to understand who the customers are and what their requirements are, and able to respond appropriately to those requirements.- Able to manage workload, prioritise tasks and meet deadlines whilst ensuring work is completed to the expected standards.- Able to work individually and as part of a team.-
Desirable
- Able to be proactive and identify and recommend improvements to to understand, use and explain technical terms and concepts commonly used in own area of work processes and procedures.- Proficient in the use of the Unit4 Agresso financial management system.- Able to communicate in Welsh.Personal Values

Essential
- Committed to self-development.- Committed to the aims, objectives and values of the Office and the University.- Committed to representing one's self, the Office and the University in a professional and approachable manner.- Committed to team working.- Committed to flexible working.General

We are a member of Advance HE's Athena SWAN Gender Equality charter and

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